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OFFICE SECRETARY II

Limited to State Employees Only

Recruitment #19-001328-0025

GRADE

09

LOCATION OF POSITION

10946 Golden West Drive, Suite 160 Hunt Valley, Maryland 21031

Main Purpose of Job

This position provides direct assistance to the Assistant Chief of MOSH Administration by the timely processing and issuing Citations and Notifications of Penalty documents derived from inspections performed by MOSH compliance staff.

POSITION DUTIES

  • Inputs source data into citations from source documents prepared by field inspectors; reviews citations for accuracy; prepares citations for distribution to employers and employee unions; provides abatement confirmation letters to accompany citations; and verifies legal and work site address of employers. 
  • Provide administrative/secretarial support to MOSH Operations and the MOSH Office of Review by ensuring that the daily workflow of administrative responsibilities are performed according to established policies and procedures set forth by management.  Log in cases received from Region offices into the Operations database. Provide clerical support to the Assistant Chief of Administration by performing photocopying of MPIA requests and other documents, filing of inspection reports and other documents.
  • Assists the supervisor of the Office of Review as directed by the Assistant Chief of Administration in the preparation of letters to employers for collection of monies owed to the agency.
  • Process “No Inspection” complaints by entering data into NCR, assign log number, prepare folder and prepare letter to complainant.
  • Other duties as assigned by management.
  • Prepares monthly report of all citations prepared and mailed each month.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Experience processing citations or other legal documents

Experience preparing documents such as reports, spreadsheets and summaries

Experience maintaining confidential records and documentation

Experience entering data and demographics into computer/databases

LIMITATIONS ON SELECTION

Limited to State of Maryland Employees Only

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (DLLR/DUI) to determine whether any monies are owed to DLLR/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status. 

If you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION/EXAMINATION PROCESS.

Completed applications, required documentation, and any required addendums may be mailed to:

DLLR Office of Human Resources
Attn: 19-001328-0025/Office Secy II (FR)
1100 N. Eutaw Street, Rm. 100
Baltimore, MD 21201

If you have any questions about this recruitment, please contact the Maryland Department of Labor at 410-230-6300.

The MD State Application Form can be found online

Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of DLLR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.