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Assistant Grant Manager (Contractual)

Recruitment #19-000807-0005


This is a full-time contractual position with the Maryland Historical Trust (MHT), the State’s historic preservation office, located within the Maryland Department of Planning (MDP).  This position directly supports the Agency’s mission by assisting with managing financial assistance programs that result in the protection and enhancement of Maryland‘s historical and cultural resources and the 2020 Maryland Census Grant Program.




Maryland Historical Trust 100 Community Place Crownsville, MD  21032

Main Purpose of Job

This position primarily performs duties associated with the administration of the State-funded Maryland Heritage Areas Authority Grant Program, as well as the 2020 Census Grant Program. This position may also assist the MHT Grants Manager and the other Assistant Grants Manager with other State-funded grants programs, as well as the management and maintenance of the grants database , as needed.


Preparation of grant agreements, correspondence and other related legal documents for various grant programs administered by MHT.

Serving as liaison between the MHT’s Grant Project Monitors and the Office of the Attorney General (OAG) with regard to preparation and tracking of legal grant documents and securing information and supporting materials required by the OAG.

Providing technical assistance to Grantees on matters pertaining to their grant awards.

Transmitting grant agreements to Grantees for execution and reviewing documents for accuracy upon return from Grantees.

Reviewing and preparing grant payment requests for approval and entering payment information into MHT’s Grants Databases.

Utilizing the grant lifecycle management software system to track grants from award to close-out.

Researching and preparing various statistical reports for the Grant Programs, as required.

Coordinating Fiscal Year-End accounting for all active grant projects with the Project Monitors and Grantees. Assisting MHT’s Grants Manager and the other Assistant Grants Manager with preparation of various grant approval documents for submission to the OAG and the Secretary of Planning, as needed.

This contractual position will serve at the pleasure of the appointing authority


Education:  A Bachelor's degree from an accredited college or university.

Experience: Three years of experience in grant evaluation and monitoring or budget preparation, presentation and execution.


1. Applicants may substitute graduate education in accounting, business administration, economics, finance, political science or public administration at a rate of 30 semester hours for each year of the required experience.

2. Applicants may substitute additional experience as defined above on a year-for-year basis for the required education.

3. Candidates may substitute U.S. Armed Forces military service  experience as a commissioned officer in the Budget Officer classifications or Financial Management specialty codes in the Budgeting field of work on a year-for-year basis for the required education and experience.


Experience in development or grants administration with a non-profit organization or public sector agency

Experience using grants lifecycle management or other database systems

Accounting and fiscal management Experience



Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date. Successful candidates will be placed on the employment (eligible) list for at least one year.


The assessment may consist of a rating of your education, training and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position.


Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.


The on-line application process is STRONGLY preferred.  If you are not able to apply online, you may submit a paper application and supplemental questionnaire (by the closing date) to:

Department of Budget and Management Recruitment and Examination Division 301 W. Preston St., Suite 608 Baltimore, MD  21201

For inquiries regarding this recruitment, please call 410-767-7950

Resumes will NOT be accepted in lieu of completing the on-line or paper application. 

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service needs to be provided before hire.  

All information concerning your qualifications must be submitted by the closing date. 

We will not consider information submitted after this date. 

Appropriate accommodations for individuals with disabilities are available upon request by calling 410-767-3623.

We thank our Veterans for their service to our country, and encourage them to apply. 

Bilingual applicants are also encouraged to apply.

TTY  Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.