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EXECUTIVE ASSOCIATE I- Executive Assistant to the

Assistant State Superintendent of Assessment & Accountability

Recruitment #18-005051-0004

Introduction

GRADE

State of MD Salary Grade 14

LOCATION OF POSITION

Nancy S. Grasmick Building

200 West Baltimore Street

Baltimore, Maryland 21201

Main Purpose of Job

This position serves as the lead office administrator and intermediary for the Assistant State Superintendent of Assessment and Accountability and is responsible for providing high-level administrative and secretarial support in establishing and maintaining all office protocols.

POSITION DUTIES

  • Serves as intermediary for the Assistant State Superintendent in overseeing operational details: sustains direct oversight of scheduling and calendar logistics.
  • Establishes and maintains contact with agency executive associates and other staff.
  • Completes and prepares documents for Assistant State Superintendent to review and approve.
  • Establishes and maintains filing systems for records and documents.
  • Addresses and direct incoming correspondence and inquiries.
  • Reviews and tracks legislative details during the legislative session.
  • Develops forms, summaries, and presentations; requisitions supplies, reconciles credit card statements and expense accounts.

 

MINIMUM QUALIFICATIONS

EDUCATION: Completion of 60 credit hours at an accredited college or university.

EXPERIENCE: Five years of progressively responsible experience providing administrative support to a senior or executive level manager.  One year of the above experience must have included Office Management.

SELECTIVE QUALIFICATIONS

Applicants must meet this selective qualification to be considered. Include clear and specific information on your application regarding your qualifications.

1 year experience with Microsoft Office Suite (Word, Excel, PowerPoint, Access)

DESIRED OR PREFERRED QUALIFICATIONS

The following qualifications are preferred, not required:

  • Project management support experience
  • Relevant experience in a State or local government agency  

LIMITATIONS ON SELECTION

Proof of eligibility to work in compliance with the Immigration Reform and Control Act and travel throughout the state are required. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

SELECTION PROCESS

Please provide sufficient information on your application (and on separate pages, if necessary) to show that you satisfy the qualifications for this recruitment.

All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

Resumes may not be submitted in lieu of completing the employment application.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You will be required to complete a supplemental questionnaire. Therefore, it is important that you provide complete and accurate information on your application.

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

The examination will consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to:

Maryland State Department of Education

Office of Human Resources

C/o Marcia Cooper-Stokes

200 West Baltimore Street Baltimore, Maryland 21201

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. If you need to submit additional information, the preferred method is to upload your document(s) by electronic means with the submission of your application. However, if you’re unable to upload your documents, please fax requested information only to 410-333-8950 (providing a cover sheet with the following : each page of the attachment your First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application Executive Associate I- [JobAps#: 18-005051-0004). We will not consider information submitted after the closing date of this announcement.

Resumes will NOT be accepted in lieu of completing the online or paper application.

Appropriate accommodations for individuals with disabilities are available upon request.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

We thank our Veterans for their service to our country, and encourage them to apply.

Bilingual applicants are encouraged to apply.