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AGENCY BUYER II

Recruitment #18-003318-0001

GRADE

11

LOCATION OF POSITION

Department of Human Services

Cecil County Department of Social Services

Finance Unit

170 East Main Street

Elkton, MD 21921

Main Purpose of Job

The main purpose of this position involves the procurement, receipt, storage, distribution and disposition of supplies, materials and equipment for the agency. This work involves routine contact with staff, vendors and with the Purchasing Bureau in initiating requisitions and purchases orders for materials supplies and equipment.

POSITION DUTIES

This job prepares purchase orders and requisitions for ordering supplies, materials, equipment and service contracts; initiates purchase and requisition forms; secures bids on specific lines of merchandise not purchased through the State contract; follows-up on orders and irregularities; oversees and controls the purchasing card; prepares and purchases supplies and items on agency charge card and maintains accurate files and reports for charge card; maintains weekly vendor reports and contacts vendors and companies for pricing and maintains monthly charge card account reports; assists with inventory of capital and non capital State items, such as furniture, computers and all other items that are required to be inventoried; contacts DHS Procurement and Department of Budget and Management to discuss purchasing policies and other procurement issues; assists in preparing Job Tickets to order State printed forms through the FMIS system; assists mail clerk with outgoing mail and interagency mail; puts postage on mail run through postage machine and takes to the mail pickup area; opens, date stamps, and distributes interagency mail to correct departments; backup to Agency switchboard operator; and participates when called upon to support Emergency Support Function #6 operations as outlined in the State of Maryland Emergency Operations Plan.

MINIMUM QUALIFICATIONS

Please read the job announcement in its entirety before applying for this recruitment. Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire.

Education: Graduation from a standard high school or possession of a State high school equivalence certificate.

Experience: Six years of experience in receiving, storing, issuing, purchasing and requisitioning supplies, materials, and equipment, four-years of which must have included experience at the supervisory or management level or must have involved the final responsibility for purchasing and requisitioning.

Notes: Applicants may substitute education at an accredited college or university at the rate of 30 semester hours for one year of experience for up to one year of the required general experience.

DESIRED OR PREFERRED QUALIFICATIONS

The ideal candidate will possess:

One year of experience using FMIS (Financial Management Information System).  

One year of experience using Microsoft Office Suite to create spreadsheets and reports.  

One year of experience communicating with internal and external customers.

LIMITATIONS ON SELECTION

Candidates must be willing to work in Cecil County, which is located approximately 55 miles north of Baltimore, off of Interstate 95, the last exit before the MD/DE line.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position. 

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred.  If the online application process is not available, please send your paper application and supplemental questionnaire (if applicable) to:

Department of Human Services  

Examination Services Unit

Attention: Leslie Wigfield

311 W. Saratoga Street, First Floor

Baltimore, Maryland 21201 Or fax requested information to: 410-333-0882; leslie.wigfield@maryland.gov: Voice 410-767-7316, toll-free: 1-800-332-6347.

Do not submit unsolicited documentation. The paper application must be received by 5 PM on the closing date for the recruitment.  TTY Users: call via Maryland Relay, 1-800-925-4434.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

Bilingual applicants are encouraged to apply.

We thank our Veterans for their service to our country, and encourage them to apply.