ADMINISTRATIVE OFFICER II
|Department||Public Service Commission|
|Date Opened||9/10/2018 11:59:00 PM|
|Filing Deadline||9/24/2018 11:59:00 PM|
|Salary||$38,880.00 - $61,691.00/year|
LOCATION OF POSITION
William Donald Schaeffer Tower
6 St. Paul St.
Baltimore, MD 21202
Main Purpose of Job
Detailed Duties Include:
- Contract for and procure services, supplies, equipment, and consulting contractual services on behalf of the Commission and the Commission Staff.
- Independently plans, develops, and conducts all procurement operations and functions, adhering to Code of Maryland Regulations (COMAR) Title 21. Prepares all requisitions, RFPs, IFBs, purchase orders and contracts.
- Performs all aspects of contract modification, contract renewals and advertisements in accordance with State procurement procedures.
- Conducts pre-bid and pre-proposal conferences; prepares minutes of such conferences and answers written questions from potential bidders and offerers.
- Uses Advanced Purchasing and Inventory Control System (ADPICS) and Financial Management Inventory System (FMIS) to facilitate the procurement process.
- Attend and serve as the Commission representative for the Senior Procurement Advisory Group (SPAG) meetings to keep the Commission updated on applicable procurement directives and practices.
- Manage storeroom and equipment inventory operations complying with the Department of General Services’ (DGS) rules, regulations, and guidelines. This includes administration of the approved inventory control system and review and reconciliation of inventory reports.
- Manage agency forms development, and records retention and disposal.
- Manage the Commission’s MBE, VoSB, and SBR Programs, including preparation/filing of quarterly and annual reports, as required; and attending State MBE, VoSB, and SBR meetings.
- Other administrative tasks as assigned.
The candidate must have the ability to effectively communicate both written and orally, and the ability to work independently. In addition, given the daily work flow, the candidate must have the ability to plan, organize and direct the work of others in a time-sensitive environment.
Education: Possession of a Bachelor's degree from an accredited four-year college or university.
Experience: Two years experience in administrative or professional work.
1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.
2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Only candidates who meet the minimum qualifications will be evaluated for this position. Please make sure that you provide sufficient information on your application ( and on separate pages if necessary) to show that you meet the qualifications for this position. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed in the employment eligibility list for one year.
The examination will consist of a rating of your education, training, and experience related to the requirements for the position. This office, with your written consent, will verify your prior applicable work experience.
For education obtained outside of the U.S. you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service.
As required by the 1986 Immigration Act, applicants should be prepared to present acceptable documentation showing their identity, U.S. citizenship or alien status, and their authorization to work in the United States.
If you have questions regarding this recruitment, please call 410-767-4850.
The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application (by the closing date) to:
Department of Budget and Management
Recruitment and Examination Division
301 W. Preston Street
Baltimore, MD 21201
TTY Users: call via Maryland Relay
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.