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ADMINISTRATIVE OFFICER II

Internal Recruitment

Recruitment #18-003235-0034

Introduction

This recruitment is limited to current Public Service Commission employees.

GRADE

14

LOCATION OF POSITION

William Donald Schaeffer Tower

6 St. Paul St.

Baltimore, MD 21202

Main Purpose of Job

The Maryland Public Service Commission is seeking a full-time Administrative Officer II in the Fiscal Division within the Office of the Executive Secretary. This position serves as the procurement/purchasing officer responsible for all functions relating to the buying and leasing of supplies/equipment and major services. In addition, this position serves as the Agency's inventory control manager; forms manager and records control manager; supply officer; and Minority Business Enterprise (MBE), Veteran-owned Small Business (VoSB), and Small Business Reservce (SBR) Liaisons.

POSITION DUTIES

Detailed Duties Include:

  • Contract for and procure services, supplies, equipment, and consulting contractual services on behalf of the Commission and the Commission Staff.
  • Independently plans, develops, and conducts all procurement operations and functions, adhering to Code of Maryland Regulations (COMAR) Title 21.  Prepares all requisitions, RFPs, IFBs, purchase orders and contracts.  
  • Performs all aspects of contract modification, contract renewals and advertisements in accordance with State procurement procedures.
  • Conducts pre-bid and pre-proposal conferences; prepares minutes of such conferences and answers written questions from potential bidders and offerers.
  • Uses Advanced Purchasing and Inventory Control System (ADPICS) and Financial Management Inventory System (FMIS) to facilitate the procurement process.
  • Attend and serve as the Commission representative for the Senior Procurement Advisory Group (SPAG) meetings to keep the Commission updated on applicable procurement directives and practices.
  • Manage storeroom and equipment inventory operations complying with the Department of General Services’ (DGS) rules, regulations, and guidelines.  This includes administration of the approved inventory control system and review and reconciliation of inventory reports.
  • Manage agency forms development, and records retention and disposal.
  • Manage the Commission’s MBE, VoSB, and SBR Programs, including preparation/filing of quarterly and annual reports, as required; and attending State MBE, VoSB, and SBR meetings.
  • Other administrative tasks as assigned.

                       

 

The candidate must have the ability to effectively communicate both written and orally, and the ability to work independently.  In addition, given the daily work flow, the candidate must have the ability to plan, organize and direct the work of others in a time-sensitive environment.

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Two years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Motor Vehicle Driver License is required.

SELECTION PROCESS

Only candidates who meet the minimum qualifications will be evaluated for this position. Please make sure that you provide sufficient information on your application ( and on separate pages if necessary) to show that you meet the qualifications for this position. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed in the employment eligibility list for one year.

The examination will consist of a rating of your education, training, and experience related to the requirements for the position. This office, with your written consent, will verify your prior applicable work experience.

For education obtained outside of the U.S. you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service.

As required by the 1986 Immigration Act, applicants should be prepared to present acceptable documentation showing their identity, U.S. citizenship or alien status, and their authorization to work in the United States.

BENEFITS

FURTHER INSTRUCTIONS

If you have questions regarding this recruitment, please call 410-767-4850.

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application (by the closing date) to:

Department of Budget and Management

Recruitment and Examination Division

301 W. Preston Street

Suite 608

Baltimore, MD 21201

TTY  Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.