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MANAGEMENT ASSOCIATE

Recruitment #18-002650-0017

Introduction

This Position Specific Recruitment is limited to current Department of Human Services, Procurement Division employees only.

GRADE

13

LOCATION OF POSITION

Department of Human Services

Procurement Division

311 W. Saratoga Street

Baltimore, MD 21201

Main Purpose of Job

This position oversees and provides secretarial support for the Procurement Division's daily administrative activities and delivers consistent multifaceted administrative support and service to the Director, Deputy Director, Supervisors and Procurement Officers of the Procurement Division of the Department of Human Services.

POSITION DUTIES

This position acts as an intermediary for the Director, Deputy Director and Supervisors of the Procurement Division maintaining contact with Department program directors and managers, Department of Budget & Management staff and Board of Public Works personnel in support of efficient processing of the Department of Human Service's procurements; provides customer service to both internal and external customers; updates Procurement Tracking System for every action taken; schedules conference rooms for regular meetings, IPM meetings and pre-proposal meetings; receives and records Public Information requests and places a copy in Procurement Division's PIA log; follow-ups with the Procurement Coordinator to assure responses are prepared within the appropriate time frame; assists in the preparation of reports; organizes data and information; composes correspondence; provides information to other divisions, Local Departments of Social Services, DHS Procurement Officers and Central Staff at the request of the Director; takes minutes of Procurement Advisory Committee (PAC) meetings and/or any other relative meeting held by the Procurement Division; and performs other related duties.

MINIMUM QUALIFICATIONS

Please read the job announcement in its entirety before applying for this recruitment. Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted  at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Strong preference will be given to applicants that possess the following preferred qualification(s). Include clear and specific information on your application regarding the qualifications.

The ideal candidate will possess the following:  

1.  Two years of secretarial support experience within the Procurement Division.  

2.  One year of experience using personal computers and word processing software.

LIMITATIONS ON SELECTION

This recruitment is limited to current Department of Human Services, Procurement Division employees only.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position. 

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred. If you are unable to apply online, please send your paper application and supplemental questionnaire (if applicable) to:

Department of Human Services

Examination Services Unit

Attention: LaToura Jones 

311 W. Saratoga Street, First Floor

Baltimore, Maryland 21201

Or fax requested information to: 410-333-0882; latoura.jones@maryland.gov: Voice 410-767-8844, toll-free: 1-800-332-6347.

Do not submit unsolicited documentation. The paper application must be received by 5 PM on the closing date for the recruitment.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. Bilingual applicants are encouraged to apply. We thank our Veterans for their service to our country, and encourage them to apply.

TTY Users: call via Maryland Relay, 1-800-925-4434.