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MANAGEMENT ASSOCIATE

Recruitment #18-002650-0015

GRADE

13

LOCATION OF POSITION

Department of Juvenile Services
Charles H. Hickey School
9700 Old Harford Road
Parkville, MD 21234

Main Purpose of Job

The main purpose of the Management Associate is to provide administrative support services to the Director of Facilities Maintenance. This position manages and coordinates all operational and administrative assignments on behalf of the Director of Facilities Maintenance. This position reviews and screens telephone calls, drafts and prepares correspondence, complete travel arrangements and assists with development of special projects. The Management Associate is also responsible for scanning and filing maintenance requisitions and handling all personnel matters as it relates to new hires.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

1. Two years’ experience working with Microsoft Office Suite.
2. Two years’ experience working for a senior level administrator or executive.
3. Strong written and oral communication skills.
4. Ability to prioritize and multi-task effectively.
5. Ability to demonstrate teamwork.
6. Flexibility in a busy environment.
8. Strong time management, priority setting and problem-solving skills.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. Successful candidates will be ranked as Best Qualified, Better Qualified or Qualified and placed on the employment (eligible) list for at least one year. This list will be used by the DJS hiring agency to select employees.

EXAMINATION PROCESS

The assessment will be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related experience and education. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

Please note that your answers on the Supplemental Questionnaire must correspond to the information provided on your application to receive credit. 

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments. If you are a Veteran applying for this position, please submit your DD 214 Long Form with your application to receive proper credit. If you are not a Veteran, the submission of the DD 214 Long Form does not apply to you.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to:

     Maryland Department of Juvenile Services
     OHR-Recruitment & Examination Unit
     One Center Plaza
     120 W. Fayette St.
     Baltimore, MD 21201
     Attn: Shavonne Holman

You may also fax a paper application to 410-333-4188.  Should additional information regarding this recruitment be required, please contact DJS Office of Human Resources at djs.ohr@maryland.gov.

If you choose to fax or use regular mail, you must include on each page of the attachment your First and Last Name, the Recruitment Number that is located at the top of the bulletin and the last 4 digits of your SS#. The paper application must be received by 5 pm, close of business, on the closing date for this recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments. Bilingual applicants are welcome to apply for all recruitments.

TTY Users: call via Maryland Relay