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OFFICE SECRETARY III

Recruitment #18-001362-0049

Introduction

THIS IS AN INTERNAL ONLY RECRUITMENT LIMITED TO STAFF CURRENTLY EMPLOYED AT DEPARTMENT OF HUMAN SERVICES, TALBOT COUNTY DEPARTMENT OF SOCIAL SERVICES.

GRADE

10

LOCATION OF POSITION

DEPARTMENT OF HUMAN SERVICES

TALBOT COUNTY DEPARTMENT OF SOCIAL SERVICES

301 BAY STREET

EASTON, MD 21601

Main Purpose of Job

The main purpose of this position is to provide complex secretarial and administrative support to the Assistant Director for Services as well as for the CPS Supervisor; In-Home Supervisor; Foster Care/Adoption and Adult Services Supervisors. Job Duties Include: Provides administrative support to the Assistant Director for Services by drafting and responding to routine requests, composing correspondence; designing, formatting and assembling projects; Supports ongoing accreditation responsibilities. Provides support to the Services Supervisors and staff. Provides administrative support for the Empower Me Initiative Responsible for scheduling meeting rooms for all agency staff and community partners. Manages business processes for all agency personnel, including creating brochures, business cards, rack cards, power point presentations, newsletters, etc

MINIMUM QUALIFICATIONS

Please read the job announcement in its entirety before applying for this recruitment. Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

Strong preference will be given to applicants that possess the following preferred qualification(s). Include clear and specific information on your application regarding the qualifications.

The ideal candidate will possess:
1. One year experience with Microsoft Office Suite - Word, Excel, Google Calendar and Google mail.

2. One year experience drafting/creating confidential documents such as correspondence and reports.

3. Strong time management, priority setting and problem-solving skills.

LIMITATIONS ON SELECTION

LIMITED TO STAFF CURRENTLY EMPLOYED AT DEPARTMENT OF HUMAN SERVICES, TALBOT COUNTY DEPARTMENT OF SOCIAL SERVICES.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position.    For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.  

All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  It is imperative to list all computer and software experience on your application pertaining to your job duties.  

BARGAINING UNIT STATUS

This position is in a covered bargaining unit.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred.  If the online application process is not available, please send your paper application and supplemental questionnaire (if applicable) to:

Department of Human Services

Examination Services Unit

Attention:  LaToura Jones

311 W. Saratoga Street, First Floor

Baltimore, Maryland 21201

Or fax requested information to: 410-333-0882; Email latoura.jones@maryland.gov: Voice 410-767-8844, toll-free: 1-800-332-6347.

Do not submit unsolicited documentation.

The paper application must be received by 5 PM on the closing date for the recruitment. 

TTY Users: call via Maryland Relay, 1-800-925-4434.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

Bilingual applicants are encouraged to apply.


We thank our Veterans for their service to our country, and encourage them to apply.