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Recruitment #18-000988-0001


**This recruitment is limited to current Maryland State employees only.**




MDH, Prevention and Health Promotion Administration (PHPA), Baltimore, MD

Main Purpose of Job

The Prevention and Health Promotion Administration's (PHPA or Administration) mission is to protect, promote and improve the health and well-being of all Marylanders and their families through provision of public health leadership and through community-based public health efforts in partnership with local health departments, providers, community-based organizations, and public and private sector agencies, giving special attention to at-risk and vulnerable populations. This very large Administration was formed through the consolidation of three (3) smaller Administrations (Community Health Administration, Family Health Administration and AIDS Administration), all of which existed as separate entities as recently as July 2009.

The Agency Budget Specialist Lead's primary responsibility is to provide budgetary, accounting and other fiscal support to PHPA programs housed at 500 N. Calvert Street. Assigned program areas include: HIV/AIDS, tuberculosis, sexually transmitted infections, and immigrant health. Under the direction of the Fiscal Chief supervisor, this position carries out a variety of duties and responsibilities. This position assists with PHPA annual budget preparation and quarterly budget expenditure projections; provides comprehensive federal fund grants financial management including establishment and maintenance of a system to record and monitor incoming federal grant revenue and tracking of grant expenditures; assists with timely completion and accuracy of periodic federal grant status reports to meet federal requirements; reconciles accounts receivable control accounts (special emphasis on pharmacy drug rebates); and reviews ledgers to ensure accuracy and initiate adjustments as needed. Also, this position directly supervises an Agency Budget Specialist II position which assists this position in carrying out assigned duties and responsibilities. Finally, this position assures adherence to State and federal regulations and all special conditions associated with the various fund sources of assigned program areas.


Education:   A Bachelor's degree from an accredited college or university.

Experience: Four years of experience in budget preparation, presentation and execution.


1. Candidates may substitute graduate education in accounting, business administration, economics, finance, political science or public administration at a rate of 30 semester hours for one year of required experience.

2. Candidates may substitute additional experience as defined above on a year for year basis for the required education.

3. Candidates may substitute U.S. Armed Forces military service  experience as a commissioned officer in the Budget Officer classifications or Financial Management specialty codes in the Budgeting field of work on a year-for-year basis for the required education and experience.


The successful applicant should have experience in monitoring multiple budgets and expenditures as well as projecting and tracking costs. Applicant should be proficient in utilizing accounting principles, excellent Microsoft Excel and Microsoft Office software skills, working knowledge of federal awards, and be able to conduct detailed analysis while performing in a fast-paced setting demonstrating the ability to multi-task. Should demonstrate good organizational, written and oral skills and the ability to learn and retain information quickly. Applicant should have experience interacting and providing excelled levels of customer service with work-related partners. Should have the ability to analyze situations and provide viable alternatives/solutions while making sound decisions. Applicant should have experience supervising employees. Knowledge of the MDH financial system is also a desirable quality.


**This recruitment is limited to current Maryland State employees only.**


Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application.  Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Candidates may remain on the certified eligible list for a period of at least one year.

Online applications are highly recommended. However, if you are unable to apply online, the paper application may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201.  The paper application must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

Incorrect application forms will not be accepted.

If additional information is required, the preferred method is to upload.  If unable to upload, please fax requested information only to 410-333-5689.  Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

Resumes will not be accepted in lieu of a completed application.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251. 

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.



As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.