State of Maryland

ARCHIVIST SUPERVISOR (#004325)

- Hourly / - BiWeekly /
- Monthly / $50,897.00-$81,680.00 Yearly


GRADE

18

CLASS ATTRIBUTES

SKILLED SERVICE       BARGAINING UNIT: X           

NATURE OF WORK

An Archivist Supervisor is the supervisory level of professional archival work, involving the direction and supervision of one of the major programs at the Maryland State Archives.  Employees in this classification supervise lower level Archivists, interns, library assistants and other employees assigned to the program.            

Employees in this classification receive managerial direction from the State Archivist, the Assistant State Archivist or the Administrator.  Work is performed at the State Archives building in Annapolis during regular work hours Monday through Saturday.  Employees may be required to lift up to 50 pounds when records shipments arrive.  Employees in this classification must exercise caution during retrieval and replacement of heavy volumes from library shelves, particularly when using library ladders.  

Positions in this classification are evaluated using the classification job evaluation methodology.  The use of this method involves comparing the assigned duties and responsibilities of a position to the job criteria found in the Nature of Work and Examples of Work Sections of a class specification.            

The Archivist Supervisor is differentiated from the Archivist II in that the Archivist Supervisor has supervisory responsibility for lower-level Archivists while the Archivist II assigns, reviews and approves the work of and trains lower-level Archivists.  The Archivist Supervisor is differentiated from the State Archivist, the Assistant State Archivist and the Administrator in that these positions provide executive direction to the entire agency.

EXAMPLES OF WORK

Directs a major program at the Maryland State Archives, such as the public search room or the appraisal program for State and local records, or is responsible for a major research and planning program such as government research and publications;

Supervises lower level Archivists, interns, library assistants and other employees assigned to the program;

Assists in policy development and implements policies for the assigned program;

Determines personnel and other resources required for the efficient and effective operation of the program and makes appropriate recommendations to the supervisor;

Determines specialized personnel required for special projects and recruits and hires contractual employees as required;

May undertake systematic and comprehensive research and analysis of units of State government in order to achieve an understanding of the kinds of public records generated in the past and to provide a basis for planning future archival holdings;

May be responsible for the orderly transfer of permanent records from State county and local government agencies and for accessioning them into the State Archives collections;

May direct the compilation of finding aides and guides to the record holdings of the Archives;

Performs other related duties.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of archival principles, practices and procedures;

Knowledge of the organization of state and local government and of a State Archives;

Knowledge of the reference and research methods used in compiling, organizing and analyzing historical data;

Ability to supervise lower level Archivists and other employees engaged in archival work and to instruct employees in the technical aspects of their work;

Ability to convey a sense of the mission of the State Archives to employees and the general public;

Ability to anticipate general trends and to plan future policies and allocations to meet projected needs;

Ability to establish and maintain effective working relationships with the staff, public officials and people seeking information from the Archives.

MINIMUM QUALIFICATIONS

Education:   A Bachelor’s degree from an accredited college or university.

Experience: Seven years of full-time professional archival experience.

Notes:

1. A Master's degree in history or political science from an accredited college or university may be substituted for one year of the required experience. A Doctorate degree in one of these fields may be substituted for two years of the required experience.

2. Applicants may substitute additional experience in professional archival work with public records on a year-for-year basis for the required education.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Archivist classifications or Archivist specialty codes in the Library and Archives field of work on a year-for-year basis for the required education.  

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE.

ACKNOWLEDGEMENTS

Class specifications are broad descriptions covering groups of positions used by various State departments and agencies. Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.

This is a Skilled Service classification in the State Personnel Management System.  All positions in this classification are Skilled Service positions.  Some positions in Skilled Service classifications may be designated Special Appointment in accordance with the State Personnel and Pensions Article, Section 6-405, Annotated Code of Maryland.  

This classification is not assigned to a bargaining unit, as indicated by the designation of S (Supervisor), M (Manager), T (Agency Head), U (Board or Commission Member), W (Student), X (Used by Agency or Excluded by Executive Order), or Z (Confidential).  As provided by State Personnel and Pensions Article, Section 3-102, special appointment, temporary, contractual, supervisory, managerial and confidential employees are excluded collective bargaining.  Additionally, certain executive branch agencies are exempt from collective bargaining and all positions in those agencies are excluded from collective bargaining.

Date Revised

January 19, 2018

Approved By

Director, Division of Classification and Salary

CLASS: 004325; EST: ; REV: 1/19/2018;

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