State of Maryland

COMMITMENT RECORDS SPECIALIST, LEAD (#003671)

- Hourly / - BiWeekly /
- Monthly / $35,078.00-$55,270.00 Yearly


GRADE

12

CLASS ATTRIBUTES

SKILLED SERVICE      BARGAINING UNIT: B      OVERTIME ELIGIBLE

NATURE OF WORK

A Commitment Records Specialist, Lead is the lead level of work establishing and maintaining commitment records files and resolving problems in the calculation of adult inmate prison sentences. Employees in this classification ensure compliance with State laws, court orders and the regulations and policies of the Department of Public Safety and Correctional Services. Employees interact with the public, inmates, attorneys and officials to provide information and resolve concerns. Employees in this classification assign and review the work of and train lower-level Commitment Records Specialists.

Employees in this classification receive general supervision from a Commitment Records Specialist Supervisor. The work may be performed in an adult correctional environment. Employees are subject to call-in 24 hours a day and may be required to work on evenings, weekends and holidays.

Positions in this classification are evaluated using the classification job evaluation methodology.  The use of this method involves comparing the assigned duties and responsibilities of a position to the job criteria found in the Nature of Work and Examples of Work sections of a class specification. 

The Commitment Records Specialist, Lead is differentiated from the Commitment Records Specialist II in that the Commitment Records Specialist, Lead assigns, reviews and approves the work of and trains lower-level Commitment Records Specialists while the Commitment Records Specialist II performs the full range of duties and responsibilities under general supervision. The Commitment Records Specialist, Lead is differentiated from the Commitment Records Specialist Supervisor in that the Commitment Records Supervisor has supervisory responsibility for lower-level Commitment Records Specialists.

EXAMPLES OF WORK

Assigns, reviews and approves the work of lower-level Commitment Records Specialists;

Trains lower-level Commitment Records Specialists in the appropriate application of laws, regulations, policies and procedures to the calculation of inmate sentences and the maintenance of commitment records and files;

Creates and maintains manual and electronic data-based commitment records and files on prison inmates using information from court orders, local detention center records and other official criminal confinement records;

Adjusts the calculations of time that inmates must serve through the application of various credits such as those given for good conduct, industrial assignments, educational assignments, special project and housing participation as well as discretionary street-time credits awarded by the Maryland Parole Commission;

Researches the commitment records procedure manual, COMAR, the Annotated Code and State appellate decisions to identify and follow the appropriate procedures for documenting and calculating inmate sentences and maintaining the commitment records files;

Accesses criminal records and information using various online State and national offender systems in calculating inmate sentences;

Posts inmate records to reflect diminution of time credits earned or revoked as well as additional sentences ordered by courts;

Prepares written summaries of inmates’ time credits earned to assist department attorneys assigned to civil actions alleging miscalculation of release dates;

Explains to interested individuals such as judges, attorneys, parole officers, co-workers, and inmates and their families, the calculation of inmate prison sentences and inmate release dates;

Prepares paperwork that accompanies inmates who must go to court indicating the original length of their sentence, diminutions of the sentence and the rationale, additional sentences and their release date;

Prepares and reviews forms and letters notifying other jurisdictions, State officials, families of victims and others of the planned time and place of an inmate’s release;

Receives ongoing training regarding changes in laws, regulations, policies, and court orders that affect the calculation of inmate sentences and the maintenance of commitment records;

May prepare reports or correspondence for the signature of the Warden or Assistant Warden pertaining to the calculation of inmate sentences or the release of specific inmates;

Performs other related duties.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of the laws, regulations, policies and procedures relevant to the calculation of inmate prison sentences and the maintenance of inmate records;

Knowledge of office equipment and procedures;

Knowledge of basic math necessary to calculate inmate sentences;

Skill in maintaining files, logs, and other records;

Skill in accessing and entering information using a keyboard and computer;

Skill in explaining the calculation of inmate prison sentences and inmate release dates to inmates and others;

Ability to use online offender sources of information to gather requisite information;

Ability to perform accurate arithmetical computations;

Ability to understand, interpret and apply laws, court orders, detention records, Parole Commission orders, COMAR and departmental regulations and policies in order to make determinations pertaining to the calculation of inmate sentences;

Ability to compose reports, summaries and routine correspondence;

Ability to communicate effectively with the public, officials, coworkers, inmates and their families and others in the criminal justice community;

Ability to assign, review, approve the work of and train lower-level Commitment Records Specialists.

MINIMUM QUALIFICATIONS

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience in reviewing, verifying, and interpreting information in order to make determinations and resolve problems involving the calculation of prison sentences in accordance with applicable laws, and the regulations and policies of the Department of Public Safety and Correctional Services.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE.

SPECIAL REQUIREMENTS

Employees in this classification are subject to call-in 24 hours a day and may be required to provide the employing agency with a telephone number where the employee can be reached.

ACKNOWLEDGEMENTS

Class specifications are broad descriptions covering groups of positions used by various State departments and agencies. Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.

This is a Skilled Service classification in the State Personnel Management System.  All positions in this classification are Skilled Service positions.  Some positions in Skilled Service classifications may be designated Special Appointment in accordance with the State Personnel and Pensions Article, Section 6-405, Annotated Code of Maryland.  

This classification is assigned to Bargaining Unit B, Administrative, Technical and Clerical classes.  As provided by the State Personnel and Pensions Article, Section 3-102, special appointment, temporary, contractual, supervisory, managerial and confidential employees are excluded from collective bargaining.  Additionally, certain executive branch agencies are exempt from collective bargaining and all positions in those agencies are excluded from collective bargaining.  

Employees in this classification are eligible to receive overtime compensation.  An employee who works more than the normal workweek is entitled to be compensated for that overtime, as provided by the State Personnel and Pensions Article, Section 8-305.

Date Revised

December 22, 2017

Approved By

Director, Division of Classification and Salary

CLASS: 003671; EST: ; REV: 12/22/2017;

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