State of Maryland

ARCHIVIST II (#003575)

- Hourly / - BiWeekly /
- Monthly / $46,942.00-$74,933.00 Yearly






An Archivist II is the lead level of professional archival work.  Employees in this classification independently perform the technical aspects of archival work involving such major activities as compiling and editing the Maryland Manual, supervising the Maryland State Archives Search Room, or preparing finding aids for series of records.   Employees in this class are not responsible for Search Room duties, but provide service to the public by answering inquiries concerning their areas of expertise.  Employees in this classification are expected to publish finding aids and scholarly articles or books.  Employees in this classification assign, review and approve the work of and train lower-level Archivists and may supervise other Archivists and office personnel on specific assignments or projects.  

Employees in this classification receive general supervision from the State Archivist or the Assistant State Archivist.  Work effectiveness is evaluated through conferences and written reports to determine the quality, completeness, and timeliness of work assignments.

Positions in this classification are evaluated using the classification job evaluation methodology.  The use of this method involves comparing the assigned duties and responsibilities of a position to the job criteria found in the Nature of Work and Examples of Work Sections of a class specification.  

The Archivist II is differentiated from the Archivist I in that the Archivist II assigns, reviews and approves the work of and trains lower-level Archivists while the Archivist I performs the full range of duties and responsibilities under general supervision.  The Archivist II is differentiated from the Archivist Supervisor in that the Archivist Supervisor has supervisory responsibility for lower-level Archivists.  


Assigns, reviews and approves the work of and trains lower-level Archivists;

Responsible for the management of an important phase of the work of the Archives Division, such as county and municipal records, compilation and editing of the Maryland Manual, or supervision of the Search Room;

Prepares or does research for government officials;

Responsible for preliminary review and approval of finding aids to material stored in the Archives;

May oversee the work of other Archivists and office personnel on specific assignments or projects;

Performs other related duties.


Knowledge of expert archival principles, practices, and procedures;

Knowledge of the purpose and organization of a State Archives;

Knowledge of the material stored in an archives; Knowledge of reference and research methods used in compiling, organizing, and analyzing data;

Knowledge of the methods used in editing and publishing books and articles;

Knowledge of the organization of State governments;

Ability to instruct lower-level Archivists in the technical aspects of archival work;

Ability to supervise lower-level Archivists and office personnel on specific assignments;

Ability to prepare finding aids;

Ability to extract bibliographical information from publications;

Ability to edit materials for publication;

Ability to establish and maintain effective working relationships with the staff, public officials, and people seeking information from the Archives.


Education:   A Bachelor’s degree from an accredited college or university.

Experience: Five years of professional archival experience.


1. A Master's degree in Archival Science from an accredited college or university or its equivalent may be substituted for one year of the required experience.

2. Applicants may substitute additional experience in professional archival work with public records on a year-for-year basis for the required education.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Archivist classifications or Archivist specialty codes in the Library and Archives field of work on a year-for-year basis for the required education.




Class specifications are broad descriptions covering groups of positions used by various State departments and agencies. Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.

This is a Skilled Service classification in the State Personnel Management System.  All positions in this classification are Skilled Service positions.  Some positions in Skilled Service classifications may be designated Special Appointment in accordance with the State Personnel and Pensions Article, Section 6-405, Annotated Code of Maryland.  

This classification is not assigned to a bargaining unit, as indicated by the designation of S (Supervisor), M (Manager), T (Agency Head), U (Board or Commission Member), W (Student), X (Used by Agency or Excluded by Executive Order), or Z (Confidential).  As provided by State Personnel and Pensions Article, Section 3-102, special appointment, temporary, contractual, supervisory, managerial and confidential employees are excluded collective bargaining.  Additionally, certain executive branch agencies are exempt from collective bargaining and all positions in those agencies are excluded from collective bargaining.

Date Revised

January 19, 2018

Approved By

Director, Division of Classification and Salary

CLASS: 003575; EST: ; REV: 1/19/2018;

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