State of Maryland


- Hourly / - BiWeekly /
- Monthly / $37,410.00-$58,943.00 Yearly






An Archivist Trainee is the entry level of professional archival work.  Employees in this classification are expected to acquire knowledge of the material housed in the Maryland State Archives. Employees in this classification work closely with trained Archivists in order to learn about the organization of the Archives, the significance of the materials stored there and how to make these materials available to the public.  Employees in this classification may perform some routine aspects of archival work such as assisting trained Archivists with research projects and independently undertaking some very simple research projects.  Employees in this classification spend a major portion of their time in the archives Search Room and write letters providing assistance to researchers using the Archives.  Employees in this classification do not supervise other positions.  

Employees in this classification receive close supervision from higher level Archivists.  Work effectiveness is evaluated through conferences and review of written work products to determine quality, completeness, and timeliness of work assignments.   

Positions in this classification are evaluated using the classification job evaluation methodology.  The use of this method involves comparing the assigned duties and responsibilities of a position to the job criteria found in the Nature of Work and Examples of Work Sections of a class specification.            

The Archivist Trainee and the Archivist I are differentiated on the basis of degree of supervisory control exercised by the supervisor over these employees.  The Archivist Trainee performs the duties under close supervision.  The Archivist I performs the full range of duties and responsibilities under general supervision.  


Studies the organization and history of Maryland Government in order to learn the value and application of material stored in the State Archives;

Learns to assist higher level Archivists in the accessioning and inventory of records and historical documents in order to learn how to identify materials which are of historical value to the Archives;

Learns to assist higher level Archivists in research projects involving material stored in the State Archives in order to learn the use of reference guides and how to locate material;

Learns to provide assistance to researchers seeking information in the Archives Search Room by explaining the use of basic finding guides and removing requested material;

Learns to prepare correspondence of a general nature in response to inquiries concerning historical or genealogical records in the Archives in order to advise inquiring parties of information which is available on the topic;

May independently perform some research of a limited nature;

Performs other related duties.


Knowledge of archival science;

Knowledge of basic archival principles and techniques;

Knowledge of reference and research methods used in compiling and organizing data;

Knowledge of the function and organization of state governments;

Ability to answer inquiries from the general public, officials and agencies by locating the information requested, organizing data and preparing responses in letter or report form;

Ability to communicate with sufficient skill to explain to visitors and researchers how to locate records and use finding aids;

Ability to extract bibliographical information from publications;

Ability to edit materials for publication;

Ability to establish and maintain effective working relationships with the staff and public officials;

Ability to exercise patience and courtesy in dealing with the public.


Education:   A Bachelor’s degree from an accredited college or university.

Experience: None


1.  Applicants may substitute additional experience in professional archival work with public records on a year-for-year basis for the required education.

2.  Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Archivist classifications or Archivist specialty codes in the Library and Archives field of work on a year-for-year basis for the required education.




Class specifications are broad descriptions covering groups of positions used by various State departments and agencies. Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.

This is a Skilled Service classification in the State Personnel Management System.  All positions in this classification are Skilled Service positions.  Some positions in Skilled Service classifications may be designated Special Appointment in accordance with the State Personnel and Pensions Article, Section 6-405, Annotated Code of Maryland.  

This classification is not assigned to a bargaining unit, as indicated by the designation of S (Supervisor), M (Manager), T (Agency Head), U (Board or Commission Member), W (Student), X (Used by Agency or Excluded by Executive Order), or Z (Confidential).  As provided by State Personnel and Pensions Article, Section 3-102, special appointment, temporary, contractual, supervisory, managerial and confidential employees are excluded collective bargaining.  Additionally, certain executive branch agencies are exempt from collective bargaining and all positions in those agencies are excluded from collective bargaining. 

This classification is one level in a Non-Competitive Promotion (NCP) series.  NCP promotions are promotions by which employees may advance in grade and class level from trainee to full performance level in a classification series.  In order to be non-competitively promoted to the next level in a NCP series, an employee must: 1) perform the main purpose of the class, as defined by the Nature of Work section of the class specification; 2) receive the type of supervision defined in the class specification and 3) meet the minimum qualifications of the classification. 

Date Revised

January 19, 2018

Approved By

Director, Division of Classification and Salary

CLASS: 003573; EST: ; REV: 1/19/2018;

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