- Hourly / - BiWeekly /
- Monthly / $50,897.00-$81,680.00 Yearly
This is responsible administrative work assisting in the management of a large complex of State office buildings. The work entails planning, coordinating, and assisting in the direction of all maintenance and general services of the complex.
An employee in this class is required to perform administrative duties at the direction of the Superintendent. The responsibilities of this position also encompass the providing of telephone services, police and fire protection, civil defense and disaster services, grounds keeping, housekeeping, parking facilities, and any other essential support services required.
Employees in this class establish operational methods and procedures and participate in the development of departmental policies and regulations. They also prepare and present budget requests concerning their area of responsibility. The work requires that these employees prepare or direct the preparation of required statistical, financial and special reports. The position is required to make numerous policy decisions affecting the daily operations of these buildings and grounds. Administrative direction is received from the Superintendent, State Office Buildings and/or higher-level personnel in the Department of General Services. Technical guidance
Assists in organizing, scheduling and coordinating all facets of the maintenance programs and office building services;
Prepares facility maintenance reports for higher-level management;
Prepares specifications for the purchase of equipment, tools, parts and supplies;
Prepares periodic employee efficiency reports on intermediate supervisors;
Advises foreman and other employees concerning their relationship with co-workers;
Advises supervisors concerning unexpected or unusual personnel problems;
Develops and revises procedures for the assignment and completion of work orders;
Ensures the prompt submission of accident reports;
Assists in the supervision of the Security Department; Prepares and administers an annual budget;
Prepares and supervises the preparation of various required financial, statistical and special reports;
Conducts or participates in staff meetings in order to coordinate administrative activities;
Participates in the formulation of institutional or agency policies and regulations;
Performs other necessary duties as required.
Working knowledge of the principles and practices of business and public administration; of modern office management methods; of the principles and practices of governmental accounting and public personnel and budget administration; of the principles and modern practices of management in the maintenance trades; of the keeping of inventory records; of the means necessary for the safekeeping and care of equipment and supplies; of preparing contractual specifications for general building maintenance contracts; of the practical applications of the principles of electricity, mechanics and hydraulics which are generally utilized in plant maintenance and in stationary engineering;
Ability to plan, organize and direct the work of others; to prepare and present a variety of comprehensive and summarized administrative reports and records; to repare and administer an annual budget; to determine the need for personnel, equipment and supplies; to develop and install administrative procedures and operations, and evaluate their effectiveness and efficiency; to analyze replacement, repair and service records for identifying trends in maintenance costs and unusual expense factors; to deal effectively with the public; to make pertinent statements; to establish and maintain meaningful cooperative relationships with other members of the management team; to develop and implement programs for providing on-the-job training of new employees and for up-grading the skills of existing employees; to work harmoniously with users of the office buildings.
Education: Graduation from a standard high school or possession of State high school equivalence certificate.
Experience: Nine years of experience, or its equivalent, in a responsible administrative capacity in the operation of a large public building, hospital, educational complex, industrial plant or large commercial type structure, four years of which must include responsibility for fiscal planning, contract negotiations, office management and supervision of maintenance personnel.
Note: 1. Education in an accredited college or university may be substituted for the general administrative experience on a year-for-year basis. It is desirable that this college study have included courses in business administration and/or public administration.
2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Facilities Construction and Facilities Services Officer classifications or Facilities Management or Manager specialty codes in the Facilities Management field of work on a year-for-year basis for the required experience.