NATURE OF WORK
This is supervisory work at the level of professional competence in the field of professional governmental purchasing.
The main function of positions in this classification is to head a purchasing team in the procurement of a variety of commodities. The employee is responsible for monitoring the team’s performance by assuring that all requisition processing and purchases are timely, suitable and in accordance with the policies and procedures of the Purchasing Bureau. The employee is responsible for seeing that new sources of supply are developed, for establishing annual saving goals for the team, and for training new Buyers. The employee is also responsible for purchasing commodities within an assigned commodity group. An employee at this level is allowed to contract for purchases at a specific dollar value as amended from time to time. The employee may be designated to supervise all buying activities as assigned from time to time.
An employee in the General Option receives general direction from the Supervisor, Purchasing Bureau, or other designated supervisory personnel. In the Printing Option, supervision is received from the Manager of Printing & Publication or other designated supervisory personnel. Work is evaluated through meeting established goals, conferences and reports in terms of the successful operation of the team. An employee in this classification supervises a team of professional Buyers, para-professionals and clerical support staff.
EXAMPLES OF WORK
Supervises a purchasing team in the procurement of a variety of commodities and is responsible for the procurement of an assigned group of commodities;
Trains and develops Buyers and other employees assigned to the team;
Assures Buyer adherence to purchasing manual, laws, regulations and policies.
In conjunction with the Supervisor, Purchasing Bureau, establishes annual savings goals for the team;
Periodically reviews computer reports to recognize repetitive commodities which should be purchased on contract, or on a scheduled basis;
Analyzes the commodities to find out where the team should concentrate its efforts for maximum return on invested time;
Develops new sources of supply;
Studies market trends, keeps abreast of new products and technological changes and advises management accordingly;
Maintains good vendor selection through good vendor performance;
Visits State agencies to acquire an understanding of commodity needs and offers solutions or alternatives;
Visits vendors to obtain new ideas and increased knowledge of commodities;
Does market research, life cycle costing and value analysis;
Assists in preparing standards and specifications for various commodity classifications;
Reviews and analyzes records to study history of commodities purchased;
Prepares periodic narrative and statistical reports on team’s activities and performance;
Prepares special narrative reports on specific projects as requested;
Performs other related duties.
KNOWLEDGE, SKILLS AND ABILITIES
Expert knowledge of the market value and sources of supply for a variety of supplies, materials and equipment; of the principles of purchasing and competitive bid purchasing methods and procedures; of specification preparing techniques, of life cycle costing and value analysis techniques.
Ability to prepare and interpret product specifications and standards and to determine product suitability; to maintain effective and favorable relations with suppliers, State agencies’ personnel, and fellow employees; to prepare and maintain a variety of administrative, narrative and numerical records and reports; to study and understand market trends and product developments; to supervise and train others.
Education: Graduation from a standard high school or possession of a State high school equivalence certificate.
Experience: Six years of experience as a buyer performing work involving determination of source, preparation of complex specifications, and the procurement of a variety of supplies, materials, equipment and services in accordance with competitive bid purchasing methods.
Note: Applicants may substitute additional education at an accredited college or university for up to one year of the required experience at a rate of 30 semester credit hours for one year of experience.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Class specifications are broad descriptions covering groups of positions used by various State departments and agencies. Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.
Feb 13 1981 12:00AM
Director, Division of Classification and Salary