State of Maryland

ASSESSMENTS OFFICE MANAGER B (#000903)

- Hourly / - BiWeekly /
- Monthly / $39,658.00-$62,925.00 Yearly


GRADE

14

NATURE OF WORK

An Assessments Office Manager is the supervisory or managerial level of work overseeing the administrative and clerical operation for all phases of the assessments records process in a local office of the Department of Assessments and Taxation. Employees are assigned to an A, B or C county. The A counties are Anne Arundel, Baltimore, Montgomery, Prince George’s and Baltimore City. The B counties are Carroll, Charles, Frederick, Harford, Howard, Washington and Worchester counties. The C counties are Alleghany, Calvert, Caroline, Cecil, Dorchester, Garrett, Kent, Queen Anne’s, St. Mary’s, Somerset, Talbot and Wicomico. Employees in this classification either directly supervise clerical staff or direct the activities of a clerical unit through lower-level supervisors.

Employees receive managerial supervision from the Supervisor or Assistant Supervisor of Assessments. Employees in this class may be required to work evenings, weekends or holidays.

Position allocation within these classifications is evaluated using the Classification Job Evaluation Methodology. The use of this method involves comparing the assigned duties and responsibilities of a position to the job criteria found in the Nature of Work and Examples of Work sections of a class specification.

EXAMPLES OF WORK

Directs activities in order to manage the administrative and clerical operations of a local assessments office;

Assists the Supervisor of Assessments in administrative activities which include, but are not limited to: formulation of the budget, and development of program goals and performance standards;

Reviews and evaluates clerical operations in order to improve office efficiency and effectiveness;

Reviews operations of clerical sections in order to establish priorities and ensure proper work flow;

Interprets and applies assessment laws and regulations for the staff and the public in order to resolve problems and respond to questions;

Prepares reports, manuals, work charts, and correspondence for the Supervisor of Assessments for the purpose of summarizing office activities;

Conducts staff meetings, supervises and evaluates subordinate staff;

Acts as a liaison with government officials, other agencies and the general public in order to represent the department;

Performs other related duties.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of the principles, practices and problems of office management;

Knowledge of the techniques of supervision;

Knowledge of policies and practices used in local assessments offces;

Knowledge of business English, spelling, punctuation and arithmetic;

Knowledge of the principles and practices of State budget and personnel procedures;

Ability to plan and organize the work of subordinates;

Ability to develop and install administrative procedures and evaluate their effectiveness;

Ability to identify problem areas and recommend appropriate solutions;

Ability to prepare and present reports and recommendations;

Ability to establish and maintain effective working relationships with agency staff, public officials and the general public;

Ability to understand and follow complex instructions.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years of clerical or technical experience in processing assessments records and forms.

Note: 

1. Additional experience performing general clerical duties may be substituted on a year-for-year basis for up to 2 years of the required education.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in financial administration and program classification or financial administration and program specialty codes in the accounting and budget field of work on a year-for-year basis for the required experience. 

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Not Applicable

ACKNOWLEDGEMENTS

Class specifications are broad descriptions covering groups of positions used by various State departments and agencies. Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.

Date Revised

September 1, 2014

Approved By

Director, Division of Classification and Salary

CLASS: 000903; EST: ; REV: 9/1/2014;

Powered by JobAps