- Hourly / - BiWeekly /
- Monthly / $39,658.00-$62,925.00 Yearly
This is responsible administrative work in a State facility, such as a juvenile institution. The employee in this classification is responsible for the budgetary and fiscal operations of the facility, and may also be responsible for some of the other non-clinical operations. Duties include coordinating the assigned areas with the other operations of the facility, developing and implementing administrative procedures and controls, participating in the formulation of facility policies, and assuring operating efficiency in the facility. This employee is responsible for adherence to established State and Federal regulations pertaining to the management of State and Federal funds and property. The work requires frequent contacts with officials in the Department of Health and Mental Hygiene; occasional contact may also be required with public officials and community organizations.
The employee in this classification receives general direction from the Superintendent of the facility. Work is evaluated in terms of overall operating efficiency and adherence to regulations and policies. This employee supervises the staff of the business office, and other staff as assigned.
Prepares the annual budget for the institution and may exercise responsibility for the administering of this budget;
Supervises the maintenance of accounts, preparation of payrolls and the preparation of accounting records;
Directs the purchasing, storage, issue and accounting for supplies and equipment and the maintenance of adequate inventory records;
May be responsible for one or more of the following: the operation of the kitchen, dining rooms, and related activities; maintenance and repair activities; housekeeping and custodial functions; heating and power plant;
Keeps accurate resident statistics and has responsibility for banking and handling residents’ funds and valuables;
Cooperates with county commissioners, city treasurers and local welfare departments or residents’ business matters;
Prepares and supervises the preparation of detailed and accurate financial, statistical and other reports concerning the business operations of the institution;
Analyzes institutional operations and prepares recommendations for economy;
Secures competitive bids on services and supplies of a contractual nature;
Conducts physical inspections of the entire institution or assigned areas of the institution periodically;
Establishes contacts with proper agencies to handle emergency repair of either maintenance or equipment;
Participates with the administrative staff of the institution in the formulation and administration of the institutional policies and procedures;
Performs other necessary duties as required.
Working knowledge of modern principles and practices of business administration involved in budgeting and purchasing;
Elementary knowledge of the principles and practices involved in the operation of an institution; of the principles and practices of accounting;
Ability to prepare and administer an annual budget; to determine the need for personnel, equipment and supplies; to prepare and maintain a variety of administrative records and reports; to make sound decisions pertinent to day-to-day operations and long term planning; to establish and maintain effective relationships with institutional personnel, administrative officials and the general public; to supervise.
Education: Graduation from an accredited college or university, preferably with specialization in business administration, public administration or accounting.
Experience: Four years of full-time experience or its equivalent in a responsible administrative capacity in accounting, finance administration, or office management.
Note: Additional experience may be substituted for the required education on a year for year basis.