Recruitment #24-120-0069


Loudoun County is one of the fastest growing counties in the nation, providing a fast-paced, challenging, and rewarding workplace with opportunities for professional growth. The Office of the County Administrator is the highest-level management office of Loudoun County Government and supports the Board of Supervisors in shaping the strategic and policy direction of the county. The County Administrator directs and supervises the day-to-day operations of all county departments and agencies, which are under the direct control of the Board of Supervisors pursuant to county ordinances and regulations.

The Office of the County Administrator is seeking qualified applicants to play a key role in influencing the future of Loudoun County Government. The successful candidate will possess excellent interpersonal skills, have strong attention to detail, exhibit a willingness to work in a team environment, be innovative, and possess the ability to think strategically, act tactically, and demonstrate discretion.

Job Description

The Assistant Deputy Clerk will primarily provide clerk support to one of the Board of Supervisors' Standing Committees and/or the Planning Commission. Duties include:

  • Receipt, review, and distribution of meeting agendas, items, attachments and other materials.
  • Facilitation of agenda item review and publication process.
  • Review and place legal advertisements for public hearings in local paper.
  • Preparation of public hearing posters.
  • Act as the recording clerk during the meeting.
  • Prepare minutes/action reports.

This position will also assist the Deputy Clerk to the Board with:

  • Day-to-day operations of the Clerk's Office (manage annual meeting calendar for Board of Supervisors/Planning Commission, meeting preparation and logistics, and follow up from Board/Planning Commission action).
  • Supporting Executive-level staff with review of Board/Planning Commission items and special projects as assigned.
  • Preparing minutes and Copy Teste(s) for Board business meetings.
  • Supporting the FOIA Officer of Loudoun County with: 
    • processing County Administration, Board of Supervisors, and multi-departmental requests; 
    • archiving records in accordance with state and county requirements; 
    • coordinating and leading FOIA training sessions for department FOIA Custodians; and 
    • maintaining and updating the FOIA system software.

Knowledge, Skills, Abilities: 

  • Proficiency in Microsoft Office Suite
  • Experience in writing, reviewing, or publishing executive-level documents
  • Attention to detail
  • Meticulous grammar, editing, and writing skills
  • Presentation and communication skills
  • Working within established deadlines
  • Ability to operate audio/visual equipment, record proceedings, transcribe adequate meeting notes, and learn new programs quickly
  • Ability to interact and coordinate with senior management and elected officials
  • Understanding and interpreting the Virginia Code

Salary Commensurate with Experience.

Job Requirements

Requires any combination of education and experience equivalent to a bachelor's degree and two (2) years of related work experience.

Special Requirements

Attendance at night meetings is required at least once per month. Board of Supervisors and Planning Commission meeting schedules are subject to change each year. Occasional work on weekends may be required depending on meeting schedules. 

Post Conditional Offer Contingencies

Successful candidate will undergo criminal background and credit checks.