PROPERTY PORTFOLIO ASSISTANT

The Management Services Division of the Loudoun County Department of General Services (DGS) is currently looking for a diligent, creative, and skilled candidate to fill the position of Property Portfolio Assistant in Leesburg, Virginia. This is a full-time role responsible for assisting DGS with management of the County's owned and leased facilities, including facility services management. The Management Services Division offers support to various County departments and operates in a fast-paced, outcome-oriented setting that relies on collaborative problem solving. The preferred applicant should possess strong time management skills, including the ability to prioritize time-sensitive tasks and meet deadlines.

This recently established role will be under the supervision of the Property Portfolio Administrator and will entail the following responsibilities: 

• Managing the day-to-day operations of janitorial, pest control, and recycling services, which involves assigning work orders to contractors, following up on their progress, arranging special cleanings or services, and issuing access cards. 
• Overseeing contract management activities, including ensuring contractors comply with contract terms and conditions, auditing their performance and contract requirements, and notifying the Property Portfolio Administrator 60 days prior to contract expiration. 
• Collaborating with the Contract Manager to prepare bid documents for services. 
• Handling accounting tasks such as requesting purchase orders, reviewing invoices for payment, and procuring necessary items. 
• Organizing lease and property owned files in preparation for transitioning to a new property management system. 
• Performing clerical duties, such as updating and maintaining contact lists, forms, and other documents on a daily basis. 
• Working collaboratively in a team environment with both County staff and vendors. 
• Ensuring prompt execution and completion of assigned projects. 
• Coordinating work schedules for various County sites across multiple departments and contractors.

The ideal candidate will possess strong Microsoft Office (Word, Excel, Outlook) and scheduling skills, organizational skills, attention to detail, and have a passion for providing excellent customer service.

Salary Commensurate with Experience

High School diploma and three (3) years of work experience related to property management, service contract management, and/or commercial real estate; or equivalent combination of education and experience.

PREFERRED QUALIFICATIONS: 

• Prior local government work experience 
• Familiarity with invoice processing and procurement transactions 
• Certifications related to property management, project management, and/or facility management, such as LEED, CMH, or CAPM

Valid driver's license and good driving record is required. This position will primarily perform office-based work but will also be required to visit a variety of County facilities in support of assigned tasks.

Employment is contingent upon successful completion of criminal, credit, and DMV record background checks, to include CJIS fingerprinting.