Recruitment #23-133-4177


Do you enjoy working in a collaborative and fast paced work environment with a focus on problem solving, compliance and technology? Do you have a strong commitment to compliance and interest in creating detailed documentation? If this sounds like you, then consider being the Procurement Systems and Compliance Manager for Loudoun County Government.

Job Description

Loudoun County's national award-winning Division of Procurement is seeking highly motivated applicants for the Procurement Systems and Compliance Manager position. This position provides continued support, guidance, and advice to all County departments regarding various procurement systems, including, but not limited to Oracle EBS Purchasing, PCard, and other centrally managed procurement related systems.

The successful candidate will develop, implement, and update policies and procedures related to various procurement systems and programs. This position will manage the Delegated Purchasing Program that supports the decentralization of some procurement activities to departments and conduct reviews of department purchasing activities. Excellent written and oral communication skills are necessary for this challenging position. Additionally, significant attention to detail, comprehensive documentation, good organization skills, training development, and intuitive thinking are essential to be successful in this position.

Duties include, but are not limited to:

  • Manages and supervises the Systems and Compliance team (2 employees)
  • Manages the Delegated Purchasing Program
  • Manages the County's Procurement Card (PCard) program used to provide a convenient method for County-wide small purchases and to facilitate e-commerce and payment of travel expenses for departments.
  • Manages issuance and use of PCards; oversees internal controls of separation of buying and receiving authority; conducts periodic card audits; ensures documentation is in compliance with policies; and manages non-compliant situations.
  • Serves as the Oracle lead for implementing and maintaining the purchasing and advanced procurement modules (contracts, services procurement, sourcing, i-supplier portal and supplier network, i-procurement, purchasing, life cycle management (portion used for i-supplier), and inventory (commodity codes).
  • Determines spending patterns and appropriate action for non-compliant transactions working with the Purchasing Agent and directly with Department Heads.
  • Serves as procurement liaison with external auditors on annual financial audit to address inquiries/issues.
  • Provides procurement advice to County leadership, vendors, and other government procurement offices.
  • Maintains extensive knowledge of the Virginia Public Procurement Act, other applicable laws, the County Purchasing Policy, automated purchasing systems.
  • Provides learning on procurement systems and processes; develops learning outlines, documents, procedures, and user manuals; and provides ad hoc technical assistance with procurement systems.
  • Prepares project scope and schedule; maintains schedule and assignments for review; coordinates activities of all points of contact and technical support; maintains appropriate contact with other agencies and departments; facilitates project team meetings; and keeps supervisor informed of team activities, issues, and decisions.
  • Contributes to the budget process for the Division; provides feedback and recommendations to the Division manager about operations and equipment needs and issues.
  • Assists in the development, preparation, implementation and updating of the policies, programs, procedures, and standards to support County-wide procurement activities.
  • Tracks and prepares performance measures.

Loudoun County Regular Full-time Employees are eligible for full benefits including but not limited to the following as a part of a total rewards package!

  • Retirement from the Virginia Retirement System (VRS)
  • Annual leave
  • Sick leave
  • Annual Paid Holidays
  • Group Health Plan
  • Group Life Insurance
  • Exceptional Performance Recognition
  • Credit Union Membership
  • Employee Assistance Program (EAP)
  • Education and Career Development

Hiring Salary Commensurate with Experience

This position is eligible for up to three (3) days a week of telework in accordance with the County's Telework Policy.

Job Requirements

Requires any combination of education and experience equivalent to a Master's degree in Business or related field with courses in procurement or related subjects; three (3) years of related work experience preferably with some experience in a government procurement office; or equivalent combination of education and experience.

Previous experience with PCard programs and Oracle EBS is highly preferred. Certified Professional Public Buyer (CPPB) certification preferred. Knowledge of the Virginia Public Procurement Act is preferred, but training will be provided. Experience in governmental procurement (federal, state or local) is also preferred.

Special Requirements

This position is FLSA exempt and may be required to work beyond the normal workweek, to include to attend.

Post Conditional Offer Contingencies

Criminal background, credit and DMV record checks will be conducted on the successful candidate.