Recruitment #23-122-4333

Job Description

The Clerk of Circuit Court is seeking qualified applicants for a Probate Specialist. The successful candidate will respond to all probate contacts by phone, email, or in person, as well as schedule and conduct daily probate hearings as directed by the Probate Manager. This position ensures appropriate and timely processing of legal documents, including wills, other related documents, and court orders; oversee reports and paperwork received from the Commissioner of Accounts office, including inventories, accountings, show cause orders, foreclosure papers and other legal documents required in fiduciary procedures.

This individual will perform all functions required of a Probate Judge on behalf of the Clerk in fiduciary matters including, the probate of wills, qualification of executors or administrators for personal estates, and qualification of guardians, conservators and testamentary trustees. The Probate Specialist must be knowledgeable of over 200 statutes in the Code of Virginia related to fiduciary actions and will also conduct legal research to resolve probate issues using the Code of Virginia and other legal resources. This position will also appoint and/or qualify Executors/Administrators, Testamentary Trustees for a decedent's estate, Conservators and Guardians of Incapacitated Adults, and Guardians of Minors.

Other duties include, but are not limited to:

  • Responds to complex questions and assists attorneys with inquiries involving probate matters;
  • Provides assistance to customers who are unfamiliar with probate procedure and terminology by explaining various probate forms and bond requirements;
  • Researches and develops probate guides and information related to probate procedures for distribution to attorneys, citizens, and staff.
  • Assists Probate Manager in development of presentations for education programs.

Salary Commensurate with Experience.

Job Requirements

Requires any combination of education and experience equivalent to an Associate degree and three (3) years of related work experience in a Circuit Court Office.

Special Requirements

Must be able to lift 10 pounds of files and/or paperwork.

Post Conditional Offer Contingencies

Job is contingent upon successful criminal and credit background checks.