ASSISTANT DEPUTY CLERK- TEMPORARY

The Office of the County Administrator is seeking qualified applicants to play a key role in influencing the future of Loudoun County Government. The Office of the County Administrator is the highest-level management office of Loudoun County Government and supports the Board of Supervisors in shaping the strategic and policy direction of the county. The County Administrator directs and supervises the day-to-day operations of all county departments and agencies, which are under the direct control of the Board of Supervisors pursuant to county ordinances and regulations. This is a temporary assignment that is expected to last one year. 

Loudoun County is one of the fastest growing counties in the nation, providing a fast-paced, challenging, and rewarding workplace with opportunities for professional growth. Successful candidates for this position must possess excellent interpersonal skills, have strong attention to detail and exhibit a willingness to work in a team environment. Candidates must also be innovative, objective, and possess the ability to think strategically, act tactically, and demonstrate discretion. 

This position will primarily provide assistance to the Deputy Clerk to the Board, supporting the FOIA Officer of Loudoun County with (i) processing County Administration, Board of Supervisors, and multi-departmental requests; (ii) archiving records in accordance with state and county requirements; (iii) coordinating and leading FOIA training sessions for department FOIA Custodians; and (iv) maintaining and updating the FOIA system software. The position will provide support to the Board of Supervisors' standing committees, public hearing, and business meeting process (i.e., review and distribution of meeting materials; support before, during, and after meetings) and provide assistance to the Deputy Clerk to the Board (i.e., prepare minutes, Copy Teste(s), action reports; assist with records management).

The position will also: (i) assist in the day-to-day operations of the Clerk's Office (manage Board of Supervisors' annual meeting calendar, meeting preparation and logistics, and follow up from Board action); (ii) assist the Chief of Staff in coordination of Board and standing committee items (Administrative Items Report, Information Items, and Appointments); (iii) assist executive-level staff with review of Board items and special projects as assigned; and (iv) provide additional assistance as needed.

Knowledge, Skills, Abilities:

• Proficiency in Microsoft Office Suite
• Experience in writing, reviewing, or publishing executive-level documents
• Attention to detail
• Meticulous grammar, editing, and writing skills
• Presentation and communication skills
• Working within established deadlines
• Ability to operate audio/visual equipment, record proceedings, transcribe adequate meeting notes, and learn new programs quickly
• Ability to interact and coordinate with senior management and elected officials
• Understanding and interpreting the Virginia Code

Salary Commensurate with Experience

Requires any combination of education and experience equivalent to a bachelor's degree and two (2) years of related work experience.

Attendance at night meetings is required at least once per month. Schedule of Board Meetings is subject to change each year. Occasional work on weekends may be required depending on the Board's meeting schedules.

Successful candidate will undergo criminal background and credit checks.