RECORDS ADMINISTRATOR

Recruitment #22-113-3563

Introduction

Loudoun County Fire and Rescue (LCFR) is a combination career/volunteer organization comprised of approximately 700 employees and 800 active operational and administrative volunteers. The Department is a growing organization that serves a large and diverse population located 30 miles northwest of Washington, DC. We provide a full range of emergency and non-emergency services to 425,000 citizens within a 520 square mile area. Additional information about the Department can be found at www.loudoun.gov/fire.

We seek to hire a highly motivated, effective, and diverse workforce to meet the needs of the County's citizens and visitors and support the Department's core values of Teamwork, Integrity, Professionalism, and Service. Loudoun County offers a meaningful career, competitive salary, and a comprehensive benefits package. Additional information can be found at www.loudoun.gov/benefits.

Job Description

Loudoun County Fire and Rescue is seeking qualified applicants for a regular, full-time position as a Records Administrator. Position responsibilities include, but are not limited to: Develop, file and maintain records and data collection relied on by the department, fire-rescue system, and County Government, while ensuring that files are accurate and up to date. Manage departmental records retention and archival consistent with relevant legal requirements. Process all requests for information from any Departmental-kept records. Create and prepare a variety of documents and reports. Document and track all dates relevant to public records requests; correspond with parties requesting public records; prepare written cost estimates in connection with public records requests. Identify sensitive information and perform redaction of confidential data exempt, and utilize agency software to identify, organize and redact public records. Respond to unique or unanticipated requests for information or service. Work with Departmental staff members to aide them in organization and maintenance of individual files and work unit record keeping. Provide staff with data for complex reports.

The successful candidate should be articulate and knowledgeable in the Health Insurance Portability and Accountability Act (HIPAA) and the Freedom of Information Act (FOIA). Preference given to candidates with an understanding of records management principles and methods to include experience in the following areas; Essential knowledge of principles, methods, and practices of designated program services and of departmental services; essential knowledge of principles and practices, techniques and equipment required for assigned duties; general knowledge of assigned duties related to program services; general knowledge of standards and regulations to issue oaths and permits of program services

Hiring range $20.78- $28.05

Salary commensurate with experience.

Job Requirements

High School diploma or equivalent; three (3) years of related clerical/administrative work experience with computer automated systems and office applications experience; or equivalent combination of education and experience. Two-year community or junior college, with major course work in business, records management, or public administration, or related field preferred. Notary Public requested.

 

Special Requirements

May be subject to call during local emergencies.

Post Conditional Offer Contingencies

Selection process will be comprehensive and will include application review, panel interview, a final interview, presentation(s) to stakeholder groups and a comprehensive background check to include criminal record check, credit check, DMV and fingerprinting. May require occasional stooping, bending, and/or light lifting.

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