ADMINISTRATIVE RECORDS SPECIALIST

NOTICE:  LCSO has a new electronic Applicant Screening Questionnaire that must be completed and submitted within 5 business days of the date you submit your application in order for your application to be considered for the position.  Failure to complete and submit the electronic questionnaire will disqualify you from this recruitment. CLICK HERE FOR SHERIFF QUESTIONNAIRE.

The Loudoun County Sheriff's Office is seeking applicants for a full-time Administrative Records Specialist position within the Records Section located at Headquarters.

The major job duties include the entry and/or quality control of traffic citations, accident reports and towed vehicle reports, and auditing of offense and arrest reports all located within the Records Management System (RMS) system. Additional tasks include daily electronic, telephonic, walk-in, and customer service requests which may include processing criminal history checks, concealed handgun applications and solicitor permits; inquiries in VCIN/NCIC and RMS to complete criminal history checks; fingerprinting citizens and applicants; filing; photocopying; and completing forms in reference to criminal history checks, accidents and offense reports. Applicant must be able to work well under pressure and conduct all facets of work in a professional and courteous manner. This position demands daily, weekly and/or monthly deadlines.

Hiring salary is commensurate with experience.

Applicants must have excellent customer service skills and the ability to adapt to difficult situations, as well as the ability to manage multiple priorities while working in a team environment and/or independently as needed. Position requires a high school diploma or equivalent; two (2) years of related clerical/administrative work; or equivalent combination of education and experience.

Must be a US Citizen or 10-year resident of the United States; successfully pass a VCIN/NCIC written examination and become VCIN/NCIC certified within one year of employment; obtain a Virginia Notary Public license within 30 days from the date of hire.

Must submit a completed and separate online Sheriff Screening Questionnaire within 5 days of the date you submit your online County application. Selection process includes reviewing the applicant screening questionnaire and County application, in-person interview(s), and an intensive background investigation to include fingerprinting, credit check, driving record, and polygraph examination.