Associate Vice President, Administrative Svcs

Assists a Vice President, Administrative Services, in administering the business affairs of a college.

Assists a Vice President, Administrative Services, in administering the business affairs of a college by:

Budget Formulation and Management

Accounting and Financial Reporting

Facilities Planning and Construction

Building & Grounds Operations and Maintenance

Information Technology

Procurement and Contracts Management

Human Resources

Enterprise Services Administration

Safety and Security Services

Establishing the objectives, scope of service, structure, staffing, work methods, and performance standards for organizational units comprising business services at a college and monitoring units for effectiveness and operational efficiency.

Evaluating the merit of requests from departments and offices for money, staffing, equipment and facilities and recommending the allocation and expenditure of resources based on management priorities.

Designing, implementing, revising, and maintaining management information and control systems to provide complete, accurate, and timely data for use in formulating and justifying financial, staffing, and material requests in conjunction with District information technology staff.

Studying or directing the study of business problems of broad scope and complexity with the goal of developing effective managerial policies, procedures, methods and organizational structures.

Collaborating with District specialists on the implementation and integration of District policies and procedures into college operations, and finding solutions to unusual and complex business problems.

Participating as a member of the management team by providing authoritative business advice for use in making decisions and establishing the priorities, goals, and objectives of a college.

Serving as a liaison between the Vice President, Administrative Services, and all segments of the college regarding the requirements and procedures governing the business services of a college.

Preparing data, advice, and recommendations on the impact of proposed policies, procedures, legislation, and organizational changes affecting the ability of a college to effectively and efficiently provide business services.

Representing the college at a variety of meetings, committees, and conferences addressing operating programs and overall management of a college and District.

Maintaining liaison with industry, organizations, and individuals in the college community to facilitate business transactions of a college and to enhance the accessibility of community resources to students.

Soliciting funds to support special interest programs and services of the college from industry, organizations, and individuals within the college community.

Preparing or directing the preparation of correspondence, reports, and presentations regarding business operations of a college.

Assuming responsibility for business operations of a college in the absence of the Vice President, Administrative Services.

May serve as a liaison to contracted Sheriff’s personnel.

Performs related duties as assigned.

An Associate Vice President, Administrative Services, assists the Vice President, Administrative Services, in the overall administration of the business affairs of a college and assumes responsibility for the Vice President, Administrative Services, in the event of his/her absence or in the exercise of delegated responsibilities and authority.

 

A Vice President, Administrative Services, applies a broad knowledge of business principles and practices, as well as skill in dealing with organizations, methods, funds, people, equipment and other resources of management in administering a comprehensive program of business services at a college.

 

Directors of accounting, budget, business operations, and personnel administration are the District's top technical experts in their respective occupational fields and manage central administrative units which are responsible for providing policy, technical, and procedural direction, guidance and coordination over activities which impact the financial, human, or capital resources of the District as a whole.

 

A College President is the chief executive officer at a college.

General direction is received from a Vice President, Administrative Services. General supervision is exercised over functional managers, supervisors, and a personal staff.

Knowledge of:

 

Principles of organization and management

 

Principles and practices of financial management

 

Principles and practices of personnel management

 

Principles and practices of governmental purchasing and material management

 

Principles and practices of property management and space utilization

 

Principles of business law and contracts

 

Principles and techniques of management analysis and program evaluation

 

Characteristics and capabilities of information technology systems

 

Legislative and administrative processes

 

Principles and objectives of shared governance

 

Principles of supervision, training, and staff development

 

Capabilities of computer applications and hardware in the management of college business affairs

 

Purpose, functions, policies, operating systems and programs of administrative units of the District

 

Federal, state, and local laws, regulations, and policies affecting business operations of a college

 

Ability to:

 

Provide strategic leadership in planning, directing, and evaluating the assigned business operations of a college

 

Relate business knowledge to the needs and characteristics of a collegiate environment

 

Prepare clear, concise, logical and effective oral and written reports and presentations

 

Communicate effectively with faculty, staff, students, civic and other groups, and the general public

 

Persuade others as required to gain acceptance of recommendations and decisions

 

Motivate and develop subordinates to achieve maximum productivity

 

Plan and direct diverse and complex operating programs and services

 

Effectively utilize management information systems in the performance of duties

 

Anticipate conditions and plan ahead

 

Evaluate work method and performance

 

Establish priorities and integrate business services and programs into the overall management of a college

 

Execute policies, rules, directions, and procedures of the District

 

Conduct effective community fund raising campaigns

 

Apply a high level of sound, independent judgment in the solution of complex business problems

 

Establish and maintain effective relationships with the business community and administrative and executive

offices of the District

 

Motivate, direct, and develop subordinate staff

 

Exercise tact, originality, and resourcefulness

Education:

A bachelor's degree from a recognized four year college or university, preferably in business administration, public administration, finance, economics, or related fields. A master's degree in one of the aforementioned areas is desirable.

Experience:

Three years of full-time paid experience as a manager or administrator with responsibility for a business function such as finance, accounting, auditing, budgeting, purchasing and contracts, information technology, human resources, facilities planning and development, payroll management, or risk management in a private or public agency employing a minimum of 50 employees. Qualifying experience in an educational institution is desirable.

Special:

A valid Class "C" California driver's license must be obtained within 60 days of appointment. Travel throughout the District may be required.

• Medical and dental insurance and vision care plans are provided for employees and their dependents.
• A $50,000 life insurance policy is provided free of charge for each employee.
• New employees receive 12 full-pay days and 88 half-pay days of illness leave.
• At least 15 paid holidays per year.
• Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District. Vacation days for management and confidential positions begin at 15, 20, or 24 days.
• Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty.
• Employees become members of the Public Employees Retirement System. Employees are also covered by Social Security.
• Employee Assistance Program

The examination process may consist of one or more parts which may include a training and experience evaluation, written test, performance test and/or oral interview.

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time.