Chief Facilities Executive

Serves as the executive responsible for all aspects of the District’s Facilities Planning and Development Division including oversight of capital construction projects funded by bond measures and other sources and technical direction over college facilities management activities.

Provides executive direction and leadership over strategic and long-range planning and ongoing operational activities of the District’s Facilities Planning and Development Division which includes:

Capital Construction and Improvement Projects: Planning and assessment, architectural design, EIR process and tracking, engineering and constructability reviews, cost estimating, construction management, DSA interface, procurement of furniture equipment, and technology, scheduling, and close out processing.

Sustainability/Utilities: Assessment of sustainability choices; collaboration on the District’s sustainability strategy; implementation of sustainability technologies and operations; and compliance with environmental regulations.

Real Estate and Assets Management: Selection, acquisition, lease, management, and disposition of real estate assets; space utilization analysis.

Ancillary Business and Support Services: Contract management and administration; procurement, process management; finance and audit; risk management; environmental health and safety including ADA compliance, and control and reporting systems.

Business and Community Relations: Facilities-related industry, governmental, and community outreach; media relations; and internal and external public relations.

College Facilities Management: Technical direction of college building maintenance and repair, alterations and improvements, landscape and grounds management, sustainability, energy management, space utilization, standards, and federal, state, and regulatory compliance.

Establishes, implements, and monitors short-range and long-range project goals, budgets, schedules, progress, and strategies.

Directs, oversees, and evaluates the performance of the program management team, college project managers, consultants, contractors, and department personnel.

Provides policy recommendations, technical assistance, and information to the Board of Trustees, executive management, and others on capital and facilities management program and project status and issues needing attention, evaluation, resolution, and decisions.

Integrates operations and drives collaboration among the program manager and college program managers, District operational units, consultants, and contractors.

Evaluates organizational structure, policies, and procedures and implements changes as needed; insures all elements of the operation are consistent with best practices.

Ensures all design and construction meets quality standards and expectations.

Monitors capital and operating budgets and insures compliance with all relevant policies and procedures.

Confers with the General Counsel and outside construction counsels on the resolution of claims, legal cases, and other disputes arising from the District’s facilities management and bond programs.

Insures Division compliance with District policy and procedures and applicable local, state, and federal laws and regulations

Represents the District in meetings, hearings, and conferences with contractors; representatives from public agencies, regulatory agencies, legislative bodies, business organizations and community groups; and the public.

Performs related duties as assigned.

A Chief Facilities Executive is the executive responsible for all aspects of the District’s Facilities Planning and Development Division including oversight of the capital construction program funded by bond measures and other sources, and technical direction of college facilities management activities.

A Director of Facilities Planning and Development assists the Chief Facilities Executive by assuming administrative and technical responsibility and authority for delegated program areas and projects; supervising daily Division activities and personnel; and assuming responsibility for the Chief Facilities Executive in his/her absence.

General direction is received from the Chancellor or his/her designee. General supervision is exercised over the Bond Program Manager and College Program Managers and administrative, supervisory, professional, technical, and clerical staff assigned to the Facilities Planning and Development Division.

Knowledge of:

Principles and practices of architecture and engineering as applied to the design and construction of a variety of capital construction projects

Principles, methods, and practices of facilities management

Principles of program management and control

Principles of real estate and assets management

Sustainability strategies, technologies, and outcomes

Local, State, and Federal laws and regulations pertinent to facilities planning, design, and construction; maintenance and operations; and environmental protection

Principles of business law, contract law, and public contracting

Funding mechanisms and sources of funding for higher education facilities projects

Capabilities of management information systems related to facilities management and construction

Leadership and relationship management skills

Principles of business management and public administration

Principles of financial planning and expenditure control

Principles of human resources management and labor relations

Principles of public and community relations

Ability to:

Formulate a clear organizational vision and operational goals and objectives for the management of the District’s facilities management and bond-funded capital construction programs

Administer and direct the a multifaceted and complex facilities management and capital construction program through a combination of program managers, consultants, contractors, and staff

Establish and implement a comprehensive program of reporting and communication

Develop and implement the operating policies required to achieve goals and objectives

Evaluate program operations and personnel

Anticipate conditions, plan ahead, and establish priorities; act independently and promptly to situations and events

Recognize the critical elements of problems, develop and evaluate data, and determine solutions

Prepare and present effective oral and written communications, presentations, and reports

Integrate technology into business decisions and operations

Effectively communicate highly technical information concisely and in understandable terms

Successfully navigate and thrive in a multi‐institution context through persuasion, consensus, and effective communication

Foster trust and confidence; earn support from internal and external constituencies

Establish and maintain effective working relationships with industry representatives, officials of public and private organizations, employees, co-workers, and the public

Travel to locations within and outside the District

Education:

A bachelor’s degree from a recognized college or university preferably with a major in engineering, architecture, facilities management, construction management, or related field. An advanced degree in one of the aforementioned fields and/or a valid Certificate of Registration as a Professional Engineer by the California State Board of Registration of Civil and Professional Engineers is/are desirable.

Experience:

A Well Qualified Candidate will have:

• Five years of strategic and operational leadership experience in the management of multiple capital construction projects of $100 million or more.

• A reputation for integrity, transparency, and accountability with sound technical skills, analytical ability, good judgment, and strong operational focus.

Special:

Travel to locations within and outside the District is required.

Possession of a valid Class C California driver's license must be obtained within 10 days of establishing residency in the State of California

• Medical and dental insurance and vision care plans are provided for employees and their dependents.
• A $50,000 life insurance policy is provided free of charge for each employee.
• New employees receive 12 full-pay days and 88 half-pay days of illness leave.
• At least 15 paid holidays per year.
• Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District. Vacation days for management and confidential positions begin at 15, 20, or 24 days.
• Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty.
• Employees become members of the Public Employees Retirement System. Employees are also covered by Social Security.
• Employee Assistance Program

The examination process may consist of one or more parts which may include a training and experience evaluation, written test, performance test and/or oral interview.

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time.