Los Angeles Community College District

Administrative Analyst (#5075)

$38.59-$47.81 hourly / $6,689.24-$8,286.80 monthly / $80,270.88-$99,441.60 annual


Definition

Analyzes and devises solutions to a variety of complex problems related to the business, technological, and operational activities of a major administrative division.

Typical Duties

Conducts complex administrative and management studies by collecting, analyzing, and compiling data related to areas such as administrative policies, procedures, processes, systems, reports, surveys, organizational structure, performance standards, facilities and equipment acquisition and utilization, staffing, budgeting, finance, contract and procurement, economic analysis, legislation, and educational and student programs and services; prepares reports and recommendations based on findings.

Resolves substantive problems and discrepancies and responds to non-routine inquiries related to the business, technological, and operational activities of the assigned administrative division.

Writes instructions, procedures, guides, and manuals involving the administrative, technological, and operational activities of the assigned administrative division.

Effectively utilizes the capabilities and functions of standard office software applications such as data management, spreadsheet, presentation, and word processing in completing assigned projects.

Effectively utilizes the capabilities of specialized software programs in the production of management information and reports.

Provides technical assistance and training to staff on matters related to the business, technological, and operational activities of an assigned administrative division.

Analyzes the possible effects of proposed laws and regulations, codes, and ordinances that affect the business, technology, and operational activities of the assigned administrative division.

Confers with District and college staff regarding assigned projects and makes recommendations based on findings.

Makes written and oral presentations on matters within their assigned area of responsibility to college executives, committees, and staff.

Prepares reports, presentations, and other communications containing descriptive, analytical, and evaluative content related to business and operational activities of the assigned administrative division.

Surveys and investigates practices, procedures, and methods in private firms and public jurisdictions in order to find solutions to problems or improvements in operations which can be applied to the business, technological, and operational activities of the assigned administrative division.

May analyze and make recommendations on budget requests and prepares budget proposals for assigned areas.

May supervise lower-level analysts and technical and clerical support staff.

Performs related duties as assigned.

Distinguishing Characteristics

An Administrative Analyst analyzes and devises solutions to complex problems related to the analysis of systems and procedures, organization and management, work-flow and distribution, work simplification, and improvement in efficiency in a major administrative division. Employees in this class work at a journey-level and are expected to work independently and without immediate supervision. 

A Senior Administrative Analyst performs the more difficult and complex studies and makes recommendations regarding organization, management planning, systems design,  work-flow and distribution, policy development, budgetary and fiscal matters, facilities and equipment evaluation and utilization, legislation, experimental programs, and other general administrative matters; supervises the activities of assigned lower-level analysts and clerical staff.

An Assistant Administrative Analyst performs professional-level staff work of moderate complexity related to the analysis of and solution of problems involving systems and procedures, organization and management, work-flow and distribution, work simplification, and improvement in efficiency in a major administrative division. Employees are continuing to learn skills in preparation for promotion, but are expected to work without continuous review and supervision. 

Supervision

General supervision is received from a classified or an academic administrator.  Immediate supervision may be exercised over assigned professional, technical, and clerical staff.

Class Qualifications

Knowledge of:

Principles, purposes, functions, policies, and practices of business and public administration, personnel management, planning and research, and organization and management

Current principles, practices, and theories of finance, business, and contracts law

Pertinent provisions of the State Education Code, collective bargaining agreements, Human Resources

Guides, and Board of Trustees and Personnel Commission rules, regulations, procedures, and policies

District business procedures, processes, and policies pertinent to assigned area

Principles of organizational systems design and analysis, office layout, report design, and records management

Research methods and techniques

Methods of statistical analysis and presentation

Techniques of data collection and analysis

Capabilities of computer systems, software, and hardware used in the business and operational activities of the assigned administrative division

Principles of training

Computer software such as word-processing, spreadsheet, database management, and desktop publishing

Ability to: 

Conducts complex analytical studies related to the business, technology, and operational activities of a major administrative division

Apply general principles of administration and management to specific problems

Interpret and apply laws, rules, regulations, policies, and procedures pertinent to assigned area

Collect, analyze, interpret, and evaluate complex data and make sound recommendations

Devise practical solutions to complex problems

Effectively utilize computer equipment, software, and management information systems in the performance of duties

Train and provide technical assistance to others

Prepare clear and concise reports

Work independently on assigned projects

Deal with novel and difficult problems

Present complex technical information and issues in understandable terms both orally and in writing

Make presentations of technical and complex information in a group setting

Evaluate work methods and procedures

Plan and organize work to meet deadlines

Exercise creativity and critical judgement

Establish effective inter-personal communications and secure the cooperation of administrators in the implementation of District procedures

Learn specialized software applications

Entrance Qualifications

Education and Experience:

A. A master’s degree from a recognized college or university with a major in business administration, public administration, educational administration, management information systems, or a related field AND one year of full-time, paid, professional-level experience in the analysis of management, administrative, business programs, systems, and processes, or fiscal problems and the preparation of recommendations for their resolution.

OR

B. A bachelor's degree from a recognized college or university preferably with a major in business administration, public administration, educational administration, management information systems, or a related field AND three years of full-time, paid, professional-level experience in the analysis of management, administrative, business systems and processes, or fiscal problems and the preparation of recommendations for their resolution.

Special:

A valid Class "C" California driver's license may be required for some positions.

Travel to locations throughout the District may be required for some positions.

Reasonable Accommodations

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time.

 


CLASS: 5075; EST: ; REV: 1/9/2019;