Los Angeles Community College District

Plans, coordinates, and monitors a variety of facilities programs; provides advice and technical assistance to college administrators and other staff on statutory requirements, processes, and guidelines involving assigned facilities programs; and serves as the Facilities Planning and Development Department liaison to the State Chancellor’s Office on state funded facilities programs.

Develops, implements, and evaluates policies, procedures, and standards for the coordination of various facilities programs.

Provides advice and technical assistance to college administrators and other staff on statutory requirements, processes, and guidelines involving various facilities programs such as Capital Outlay Program, Scheduled Maintenance Program, Space Inventory, and federally and grant funded programs.

Serves as liaison between the State Chancellor's Office and the District colleges to coordinate the efficient processing of state funded project proposals and negotiate solutions of problems.

Identifies and resolves project challenges involving changes to facilities project scope, schedule and budget that fall within assigned area.

Reviews project proposals for assigned programs for completeness and compliance with statutory requirements and prepares Board of Trustees final project proposal items for approval.

Ensures that reporting requirements and deadlines for assigned programs are met.

Monitors schedule and budget compliance for assigned programs and recommends corrective action as needed.

Attends meetings with college administrators, contract architects, consultants, and representatives from other agencies to discuss and advise on facilities programs compliance issues or to represent the department on designated matters.

Effectively utilizes the capabilities of management information systems related to facilities programs.

Monitors and maintains facilities project and program fund balance and payment records for assigned programs.

Evaluates and participates in the maintenance of data in the State Chancellor's Office computerized database that tracks state funded projects and space inventory of the colleges.

Interfaces and assists fiscal services in reconciliation of assigned facilities program accounts and filing of claims for reimbursement.

Coordinates project close-out and move-in activities for assigned facilities programs.

Maintains awareness of potential, pending, and current legislation and trends that may impact assigned area.

Prepares status reports and correspondences and makes presentations related to assigned area.

Reviews and submits grant funding applications to the State Chancellor’s Office to secure grant funding.

Prepares scope of work for bidding requests for professional services related to assigned area.

Develops and conducts training sessions for District staff on assigned facilities programs requirements

Performs related duties as assigned.

A Facilities Programs Coordinator plans, coordinates, and monitors a variety of facilities programs; provides advice and technical assistance to college administrators and other staff on statutory requirements, processes, and guidelines involving assigned facilities programs; and serves as the Facilities Planning and Development Department liaison to the State Chancellor’s Office on state funded facilities programs.

An Administrative Analyst analyzes and devises solutions to complex problems related to the analysis of systems and procedures, organization and management, work-flow and distribution, work simplification, and improvement in efficiency in an administrative services, academic affairs, or student services area. Supervision of assigned employees may be assigned but is not an essential characteristic of the class. Employees in this class work at a journey-level and are expected to work independently and without immediate supervision.

A Senior Administrative Analyst serves as a staff assistant to a high-level administrator by independently conducting studies of the highest complexity and making recommendations regarding work methods, organization, management planning, systems analysis and procedures and policy development. Supervision and training of assigned staff and clerical employees is an essential characteristic of this class.

General supervision is received from the Associate Vice Chancellor of Facilities Planning and Sustainability. Functional supervision may be exercised over lower-level technical and clerical employees.

Knowledge of:

Facilities planning involving public school construction financing

State and local laws, ordinances, codes, and regulations related to the planning, design, and construction of school facilities

The role of State and local governmental jurisdictions and agencies in the planning and design of school facilities

Principles of budgetary planning and control, including claiming funds across a multitude of funding sources

Principles of contract administration

Principles of project management

Principles of training

Organization and management of records

Capabilities of computer applications and hardware used in facilities planning, design and construction

Computer software such as word-processing, spreadsheet, database management, and desktop publishing applications

Ability to:

Plan, coordinate, and monitor a variety of facilities programs

Provide advice and technical assistance on statutory requirements, processes, and guidelines involving various facilities programs

Interpret and apply appropriate laws, ordinances, codes and regulations to assigned programs

Recognize critical elements of problem areas, develop and evaluate data, determine solutions, and make sound findings and recommendations

Analyze project plans and specifications to ensure projects include appropriate scope, funding, and general contract conditions

Develop methods and procedures that improve efficiency of assigned functions

Prepare clear, comprehensive, and effective communications, reports and presentations

Train and provide technical assistance to others

Exercise initiative, discretion, and critical judgment

Anticipate conditions, plan ahead, establish priorities, and meet schedules

Consistently use and promote professional standards and practices related to assignments

Maintain a focus on details, quality, and precision in the performance of duties

Actively contribute to a culture of constructive collaboration and innovation with colleagues

Effectively utilize computer equipment, software, and management information systems in the performance of duties

Establish and maintain effective working relationships with a diverse pool of administrative staff, representatives of public agencies, consultants, contractors, etc.

Keep accurate and complete records

Travel to offsite meetings

Learn general and specialized software applications

Learn to update skills to adapt to changing technology

Education:

A bachelor's degree from a recognized college or university, preferably with a major in facilities planning, business administration, public administration, or a related field.

Experience:

Four years of full-time, paid experience in a professional-level administrative staff capacity with the implementation or administration of a facilities construction program. Experience with state funded facilities programs is desirable.

Special:

A valid Class "C" California driver's license

Travel to locations throughout the District is required.

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about their ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, they should always apply for a position and request reasonable accommodation at the appropriate time.