Los Angeles Community College District

Assistant Personnel Director (#5008)

$59.23-$73.37 hourly / $10,265.89-$12,717.64 monthly / $123,190.68-$152,611.68 annual


Definition

Assists the Personnel Director in planning, organizing, and directing the activities of the Personnel Commission Office.

Typical Duties

Assists the Personnel Director in administering the operations of the Personnel Commission Office by:

Planning, organizing, directing, scheduling, and reviewing the work of assigned professional and technical staff engaged in performing duties related to compensation, job classification, rules and policies, organizational analysis, recruitment and examinations, assignment audit of classified and unclassified employees, and other related areas.

Recommending to the Personnel Commission the establishment and maintenance of all procedures required for administration of the classified personnel program in conformance with the Merit System Article of the Education Code and other pertinent laws, rules, and regulations.

Directing activities and/or making recommendations on administrative matters related to the Personnel Commission and staff such as budget preparation and administration, selection and supervision of staff, and contractual arrangements with independent contractors and vendors.

Directing the preparation and maintenance of the comprehensive classification plan for all positions in the classified service.

Directing the conduct of position classification studies and preparation of findings.

Recommending to the Personnel Commission minimum qualifications for admittance to examinations, fields of competition, and application of dual certifications procedure.

Directing progress on authorized examinations and making periodic reports and recommendations to the Personnel Director.

Reviewing and/or arranging for investigation of appeals from rejection by applicants, candidates, and eligibles protests of examination procedures or results, and withholding of eligibles from certification.

Preparing or reviewing recommended changes in rules, policies, procedures, or standards for presentation to the Commission.

Evaluating information technology systems applicable to the classified personnel program and recommending improvements and/or necessary changes that increase efficiency and effectiveness.

Reviewing personnel practices and policies to eliminate those that pose artificial barriers to employment.

Participating in activities to increase the representation of sub-parity groups at all levels in the District's workforce.

Directing the conduct of special studies and making recommendations related to organization, staffing, and workforce utilization in the Los Angeles Community College District.

Planning, organizing and conducting salary surveys, wage studies, and employee benefits surveys, reviewing the interpretation of data, and recommending changes in compensation for positions and classes.

Directing the audit of classified personnel assignments for compliance with rules and regulations and certifying that assignments have been made in accordance with the merit system provisions of the Education Code and the rules of the Personnel Commission.

Directing and participating in the investigation of complaints regarding alleged abuse or violation of merit system provisions and other problems related to matters within the purview of the Personnel Commission.

Reviewing proposed legislation affecting classified employees recommending items on which the Personnel Commission may wish to declare its position, preparing recommended revisions to the Education Code, and attending legislative hearings as directed.

Recommending whether hearings should be conducted by the Personnel Commission or a hearing officer, making necessary arrangements including subpoenaing of witnesses and production of records, and serving as hearing officer as directed by the Personnel Commission.

Attending designated meetings of the Board of Trustees, the Chancellor's staff, and councils and committees as the official representative of the Personnel Commission.

Confering with administrators, union representatives, employee representatives, employees, and representatives of public and private agencies concerning personnel matters.

Conducting research on proposed application of new theories or trends in personnel management, classified service, reviewing current literature, and developing strategic plans and programs.

Providing research and analysis services to assist in the collective bargaining process.

Preparing or causing to be prepared, the annual report of the Personnel Commission.

In the absence of the Personnel Director, serves as ex-officio Executive Secretary to the Personnel Commission, directs the preparation of the Order of Business, presents staff reports and recommendations, and directs the preparation and maintenance of the official records and minutes.

Assumes responsibility for the Personnel Commission Office in the absence of the Director.

Performs related duties as assigned.

Distinguishing Characteristics

An Assistant Personnel Director assists the Personnel Director in the overall administration of the Personnel Commission office and assumes responsibility for the Director in the event of his/her absence or in the exercise of delegated responsibility and authority.

A Personnel Director is responsible for administering the classified personnel program in conformance with the Merit System Article of the Education Code under the direction of the Personnel Commission.

Supervision

General direction is received from the Personnel Director.  General supervision is exercised over professional, technical, and clerical staff of the Personnel Commission office.

Class Qualifications

Knowledge of:

Principles and techniques of recruitment, selection, classification, compensation, organizational analysis, and staffing

Laws, rules, regulations, court decisions, and legal interpretations related to the employment of  personnel with special emphasis on the Merit System Article of the State Education Code.

Legal foundations and practices for the conduct of administrative hearings

Laws, regulations, and guidelines related to equal employment opportunity and civil rights in employment

Employee and labor relations in the public sector

Current trends and developments in personnel management and related fields

Purposes, functions, policies, and practices of private and public personnel departments

Principles and methods of research and analysis

Principles and techniques of supervision, training, and human relations

Functions, policies, organization and personnel of organizational units of the Los Angeles Community College District

Principles and techniques of budgeting and financial management

State legislative processes and procedures

Capabilities of computer systems, software, and hardware used in personnel management

Ability to:

Plan, organize, and direct diversified activities of a classified personnel program

Prepare and present written and oral reports on a variety of personnel policies, procedures, and decisions which are comprehensive and meet legal requirements

Establish and maintain effective working relationships with all levels of administrators, employee representatives, employees, and representatives of other agencies and organizations

Interpret, apply, and explain laws, rules, regulations, policies, and procedures related to activities under the jurisdiction of the Personnel Commission

Recognize critical elements of problems, develop and evaluate data, determine solutions, and make sound recommendations

Anticipate conditions, plan ahead, establish priorities, and meet schedules

Train, supervise, and motivate employees

Stimulate teamwork and promote cohesiveness toward the achievement of goals

Develop and execute policies, rules and regulations, and procedures

Maximize use of available human, fiscal, and physical resources of the Personnel Commission

Apply statistical and research techniques to aid in resolving problems in personnel management

Maintain poise and exercise good judgment in challenging situations

Effectively utilize information and documentation systems in the performance of duties

Travel to offsite meetings

Entrance Qualifications

Education:

A bachelor's degree from a recognized college or university, preferably with a major in human resource management, industrial or organizational psychology, public administration, or a related field.

Experience:

Five years of recent, full-time, paid, professional-level experience in personnel work. Two years of the required experience must have been in an administrative or supervisory position in a personnel department of a public agency. At least one year of experience as a senior staff member of a California Merit System School District Personnel Commission staff is highly desirable.

Special:

A valid Class "C" California driver's license must be obtained within 10 days of establishing residency in the State of California.

Travel to locations throughout the District is required.

Reasonable Accommodations

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time.

 


CLASS: 5008; EST: ; REV: 4/15/2020;