Los Angeles Community College District

Theater Management Assistant (#4540)

$25.43-$30.92 hourly / $4,408.38-$5,359.08 monthly / $52,900.56-$64,308.96 annual


Definition

Assists in the production of a campus theatrical program by promoting and publicizing theater events and activities, coordinating the details of box office, house, and concession operations, and managing the day-to-day business transactions of the theater department office.

Typical Duties

Coordinates and performs a wide variety of duties related to the management of a theatrical box office, theater business office, and concession and house operations. 

Trains theater students in various functions of house organization and management including ushering, ticket taking, and box office and concession operations.

Answers inquiries from District staff, news media, students, local businesses, and community members regarding theatrical productions and theater department business.

Writes press releases and public service spot announcements for the purpose of publicizing theatrical events.

Writes, designs, and prepares or oversees the design and preparation of programs, sketches of posters, and other forms of promotional materials.

Coordinates the printing and distribution of publicity materials by obtaining bids, planning and maintaining productions and mailing schedules, and resolving related problems.

Attends and participates in department planning and production meetings.

Reviews and accounts for all box office receipts.

Prepares financial records and statements on ticket office and concession operation monies for submission to the college financial office.

Maintains contacts with publishing/licensing companies to obtain or provide information regarding play or musical production rights and royalties.

Maintains liaison with the community and local businesses to promote theatrical programs.

Assists in the coordination of special theater events.

Composes and edits letters and memoranda regarding business transactions of the theater department.

Develops and maintains the record and filing system of the theater department office.

Prepares requisitions for supplies, services, and equipment.

May assists department chair in selecting theatrical productions.

May publicize theater classes and auditions.

May provide training and work direction to student employees.

Performs related duties as assigned.

Distinguishing Characteristics

A Theater Management Assistant is responsible for publicity, box office, and house operations for a theater arts department where instructional staff and students perform the production and technical duties as part of the educational program.

A Performing Arts Technician coordinates and performs technical work required in the maintenance of a theater or TV and film stage and production areas or music and dance concert hall, and assists instructors in the conduct of technical production classes for theater, or TV, film, and broadcast performances.

Supervision

General supervision is received from a Department Chair. Functional supervision is received from instructional staff. Work direction may be provided to student employees.

Class Qualifications

Knowledge of:

Principles of theater management and production

Basic principles of community relations, promotion, publicity, marketing, and advertising

Fundamentals of writing, composition, layout and production for publicity materials

Principles of training

Basic bookkeeping practices and procedures

Office practices and procedures

Equipment, processes, and materials used in the printing industry

Recordkeeping procedures

Capabilities of computer applications, systems, and hardware common to a theater department

Ability to:

Apply sound business practices to the management of theater department productions and activities

Conceptualize attractive and effective publicity and informational materials

Establish and maintain effective relationships with District staff, students, representatives of the community and the media

Make simple arithmetical computations

Train others

Give clear and concise instructions

Keep detailed and accurate records

Meet schedules and time lines

Effectively utilize standard and specialized software applications and computer equipment

Entrance Qualifications

Education and Experience:

A. An associate degree or its equivalent from a recognized college or university preferably with a major in theater management or a related field AND one year of full-time paid experience in the coordination of business operations associated with theatrical or other entertainment-oriented productions, activities, and events.

OR

B. Graduation from high school or its equivalent AND three years of full-time, paid experience in the coordination of business operations associated with theatrical or other entertainment-oriented productions, activities, and events.

Reasonable Accommodations

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time.

 


CLASS: 4540; EST: ; REV: 4/23/2018;