Los Angeles Community College District

Clerical Trainee (#2698)

$15.47-$19.16 hourly / $2,681.02-$3,321.32 monthly / $32,172.24-$39,855.84 annual


Definition

Under immediate supervision, performs entry-level clerical duties of limited scope and receives on-the-job training in routine clerical tasks.

Typical Duties

Receives training in operating a multi-line telephone set or a communications console to relay a college's or the District Office's incoming and outgoing calls to proper persons or offices.

Receives training in operating standard office machines such as copiers, fax machines, scanners, mail machines, paper cutters, folding machines, etc.

Receives training in operating computer equipment to produce form letters, labels, addresses, and other materials and making entries on logs.

Sorts, files, and locates office files and documents.

Assembles printed or duplicated materials for distribution.

Makes simple arithmetic calculations.

Assists in receiving, time-stamping, sorting, and distributing mail.

Assists in receiving and distributing office supplies.

Prepares envelopes for mailing.

Performs related duties as assigned.

Distinguishing Characteristics

A Clerical Trainee, under immediate supervision, performs entry-level clerical duties of limited scope and receives on-the-job training in routine clerical tasks such as answering phones, operating standard office equipment, typing, and other related clerical duties.

 

An Office Aide learns and applies knowledge of office operations and procedures in carrying out a variety of clerical activities related to the operations of an office.

 

An Office Assistant performs responsible clerical duties and exercises initiative and judgment in applying established practices.  Typing and use of computers and word processing equipment is an integral aspect of the duties.  The class of Office Assistant (Confidential) is distinguished from the class of Office Assistant because of the requirement for the employee to have access to, or possess information relating to, employer-employee relations matters.

Supervision

Immediate supervision is received from a classified supervisor. No supervision is exercised.

Class Qualifications

Knowledge of:

Fundamentals of spelling

Basic arithmetic

Ability to:

Understand and follow instructions

Deal courteously with employees, students, and the public

Write legibly

Spell ordinary words correctly

Make simple arithmetic calculations

Sort and file accurately and locate materials in files

Learn customer service techniques for public contact in person and on the telephone

Learn to operate computer and standard office equipment

Learn the basic rules, policies, and procedures of the office to which assigned

Entrance Qualifications

Education and Experience:

Graduation from high school or its equivalent. Clerical office experience is desirable.

Reasonable Accommodations

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time.

 


CLASS: 2698; EST: ; REV: 1/13/2011;