Los Angeles Community College District

Office Aide (#2679)

$17.22-$21.33 hourly / $2,984.04-$3,696.70 monthly / $35,808.48-$44,360.40 annual


Definition

Performs a variety of entry-level, routine clerical duties related to the operation of an office.

Typical Duties

Prepares form letters, memoranda, tables, documents, labels, and other materials from notes, rough drafts, or verbal instructions utilizing standard office software applications.

Proofreads reports, letters, bulletins, and other materials for correct grammar, spelling, and punctuation.

Assembles printed or duplicated materials for distribution.

Maintains office files by sorting, filing, and locating documents and information in accordance with established operating procedures.

Makes simple computations and compilations of data.

Keeps records and makes entries on standardized forms.

Searches files and records for required information.

Receives, opens, time-stamps, sorts, and distributes mail to appropriate staff.

Receives and distributes office supplies.

Addresses and stuffs envelopes.

May act as a receptionist, answer telephones, transfer incoming calls, and reply to routine inquiries.

May operate data entry terminal.

May operate calculating or adding machines and copiers.

Performs related duties as assigned.

Distinguishing Characteristics

An Office Aide learns and applies knowledge of office operations and procedures in carrying out a variety of routine clerical activities related to the operations of an office.

An Office Assistant performs responsible clerical duties and exercises initiative and judgment in applying established practices. Operating a keyboard and use of computer equipment are an integral aspect of the duties. Some employees may be assigned to a multi-line telephone set station or a communications systems console to route a College’s or the District Office’s incoming and outgoing calls to the appropriate persons or offices. The class of Office Assistant (Confidential) is distinguished from the class of Office Assistant because of the employee, in the regular course of his or her duties, is required to have access to, or possess information relating to, the District’s employee and labor relations.

An Administrative Assistant Performs a variety of responsible administrative support duties to relieve an administrator or manager of administrative details relative to the business operations of the assigned office or department.

Supervision

Immediate supervision is received from higher level staff. No supervision is exercised.

Class Qualifications

Knowledge of:

Basic clerical practices and procedures

Basic recordkeeping procedures

Fundamentals of business English, spelling, punctuation, and grammatical usage

Basic operations of computer and equipment common to assigned office

Capabilities and operation of standard office equipment

Ability to:

Operate common office equipment

Keep accurate and complete records

File materials accurately

Search records and furnish requested information

Understand and follow instructions

Spell ordinary words correctly and use proper punctuation and grammar

Make arithmetic calculations involving fractions, decimals, and percentages

Work effectively and tactfully with employees, students, and the public

Learn the basic rules, policies, and procedures of the office to which assigned

Learn customer service techniques for public contact in person, on the telephone, and in written communication

Learn general and specialized computer applications

Entrance Qualifications

Education and Experience:

Graduation from high school or its equivalent.

Office experience and typing skills are desirable.

Reasonable Accommodations

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time.

 


CLASS: 2679; EST: ; REV: 7/22/2020;