Los Angeles Community College District

Plans, schedules, and supervises the work of Central Financial Aid Unit (CFAU) staff engaged in providing specialized technical support functions in financial aid data management, compliance, and reporting of programs for the District.

Plans, schedules, and supervises the day-to-day work of the technical staff in the Central Financial Aid Unit (CFAU), which performs specialized technical support for ongoing compliance monitoring and auditing of financial aid data, transactions, and PeopleSoft system processes to ensure adherence to federal and state regulations, requirements, and District procedural guidelines related to financial aid programs.

Assists in the development and revision of District-wide financial aid operational systems and procedures to comply with federal and state regulations.

Interprets and applies laws, regulations, and procedures concerning financial aid programs to integrate in financial aid systems.

Provides technical expertise to college financial aid staff in the resolution of financial aid system and data issues.

Compiles facts and figures and writes periodic and special reports as required or requested by state and federal officials and the District administration.

Assists in the coordination and scheduling of District-wide training programs on critical topics related to financial aid programs and systems processes.

Reviews financial aid data files from computerized sources to verify financial aid accuracy and compliance with state and federal regulations and takes corrective action where indicated.

Participates in the review audit findings and aids in the implementation of corrective actions.

Selects, trains, and supervises the work of assigned staff engaged providing financial aid systems assistance in related to major financial aid programs throughout the District.

Utilizes standard office software applications to compile data and prepare reports and correspondence concerning student financial aid program matters.

Utilizes specialized financial aid computer application programs such as ED Express (EDE), Common Origination and Disbursement (COD), National Student Loan Database System (NSLDS), Return to Title IV, National Student Clearinghouse, and Webgrants.

Supervises the maintenance of electronic student financial aid records.

Attends and participates in seminars, conferences, workshops, and other meetings concerned with the implementation of state and federal laws and regulations pertaining to financial aid.

May act for the District Financial Aid Systems Manager in their absence.

Performs related duties as assigned.

A District Financial Aid Systems Supervisor plans, schedules, and supervises the work of Central Financial Aid Unit (CFAU) staff of the Educational Services Center engaged in providing specialized technical support duties in financial aid data management, compliance, and reporting of programs for the District.

A District Financial Aid Systems Manager manages the centralized administration and coordination of all student financial aid programs within the District, including leading the development and implementation of district-wide financial aid policies, leading technology system development and integration; representing the District in program audits, providing training to District and College staff, and ensuring integrity in the financial aid disbursement program.

A District Financial Aid Systems Technician performs a variety of specialized technical support duties involving financial aid data management, compliance, and reporting related to the District’s major financial aid programs in the Central Financial Aid Unit of the Educational Services Center.

General supervision is received from an academic or classified supervisor. Immediate supervision is exercised over assigned financial aid staff.

Knowledge of:

Federal and state regulations, requirements and procedural guidelines pertaining to governmentally-funded programs of student financial assistance

Eligibility requirements and application procedures for financial aid programs

Computerized financial aid award and tracking systems

Report and business correspondence formats

Customer service techniques for public contact in person, on the telephone, and in written communication

Principles, practices, and procedures of office management

Principles of financial record keeping

Principles of supervision and training

Research techniques and sources of reference material and information pertaining to financial aid

Organization and management of files

Capabilities of computer applications and systems used in the management of student financial aid operations

Ability to:

Effectively supervise staff engaged in providing District-wide technical student financial aid support

Interpret and apply federal and state laws, regulations, and procedures pertaining to financial aid programs

Gather, compile and interpret statistical and financial data

Establish and maintain effective relationships with a diverse pool of staff, faculty, administrators, students, and representatives of other jurisdictions

Effectively utilize computer systems and software in the performance of duties

Evaluate work methods and performances

Meet schedules and timelines

Prepare reports in written, graphic and tabular form

Communicate effectively orally and in writing

Give clear and concise instructions

Assess situations correctly and take effective action

Provide training in financial aid systems and procedures

Work confidentially with discretion

Travel to off-site meetings

Learn specialized software applications including PeopleSoft financial aid modules

Education and Experience:

A. An associate degree from a recognized college or university, preferably with course work in accounting, business administration, economics, finance, or a related field AND three years of recent, full-time, paid experience in a college or university financial aid office, two years of which must have included financial aid data management, compliance, or reporting and the utilization of at least one specialized computer application program that supports financial aid operations. One year of the required experience must have been in a supervisory capacity. A successfully completed college-level course in supervision or management may substitute for the required one year of experience in a supervisory capacity. Experience with an ERP system is desirable.

OR

B. A bachelor’s degree from a recognized college or university, preferably with a major in accounting, business administration, economics, finance, public administration, or a closely related field AND two years of recent, full time, paid experience in a college or university financial aid office, which must have included financial aid data management, compliance, or reporting and the utilization of at least one specialized computer application program that supports financial aid operations. One year of the required experience must have been in a supervisory capacity. A successfully completed college-level course in supervision or management may substitute for the required one year of experience in a supervisory capacity. Experience with an ERP system is desirable.

Special:

A valid Class “C” California driver's license.

Travel to locations throughout the District is required.

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about their ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, they should always apply for a position and request reasonable accommodation at the appropriate time.