Los Angeles Community College District

Assistant Registrar (#2515)

$38.59-$47.81 hourly / $6,689.24-$8,286.80 monthly / $80,270.88-$99,441.60 annual


Definition

Coordinates the evening shift operations of a college admissions and records office and assists in developing and implementing polices, rules and operational procedures related to enrollment, registration, grading, graduation, transfers, and other functions of admissions and records services.

Typical Duties

Coordinates the evening shift operations of a college admissions and records office.

Assists in developing, revising, and implementing rules and operational procedures for the processing of admissions applications, registration of students, confidentiality of student records, grading policies, graduation requirements, residency requirements, and related functions.

Selects, trains, and supervises the work of assigned admissions staff.

Interprets complex policies, rules and regulations, and operational procedures to students, faculty, administration, and staff.

Responds to non-routine inquiries and resolves the more complex problems related to enrollment, registration, fee assessment, attendance, residency and graduation requirements, and other related areas.

Assists in the preparation of the annual budget.

Supervises the preparation of assigned reports and rosters in compliance with state and federal regulations.

Participates in the planning and coordination of student services activities and programs with other departments such as counseling, financial aid, academic affairs, and the business office.

Assists in the development and implementation of student computer information systems.

Supervises the maintenance of student records.

Utilizes specialized computer application programs used for application, electronic transcripts, and degree audits.

Attends and participates in seminars, conferences, workshops, and other meetings related to admissions and records.

May represent the college to community groups and governmental agencies.

Performs related duties as assigned.

Distinguishing Characteristics

The Assistant Registrar coordinates the evening shift operations of a college admissions and records office and assists in developing and implementing policies, rules, and operational procedures for the processing of student admissions, registration, student academic records, transfers, graduation, and other functions of admissions and records services.

A Registrar plans, directs, and administers the operations of a college admissions and records office and develops and implements policies, rules, and operational procedures related to student admissions, registration, student academic records, transfers, graduation, and other functions of admissions and records services.

A Senior Admissions and Records Supervisor supervises the day-to-day clerical and technical operations of a college admissions and records office and resolves the most complex and difficult technical problems of the office.

Supervision

General supervision is received from the Registrar or an academic administrator.  Immediate supervision is exercised over assigned staff in the Admissions and Records Office.

Class Qualifications

Knowledge of:

Policies, rules, procedures related to admissions, registration, student records, transfers, graduation, and other functions associated with admissions to a community college

State and federal regulations related to the processing of student admission, registration and records

Principles of training and supervision

Computer information systems for student records and other related applications

Budget methods and procedures

Office practices and procedures

Organization and management of records

Research techniques and sources of reference material and information pertaining to admissions

Capabilities of computer applications, systems, and hardware used in the operations of an admissions and records office

Ability to:

Coordinate assigned admissions and records operations

Assist in the development, implementation, and evaluation of rules and procedures for an admissions and records services office

Supervise, train, and evaluate assigned staff

Interpret and apply District rules and procedures related to admissions and records services to faculty and students

Assist in budget preparation and administration

Effectively use computer information systems in the performance of duties

Assess situations accurately and adopt an effective course of action

Prepare effective and comprehensive reports, presentations, and correspondence

Communicate effectively with individuals from various ethnic and socio-economic backgrounds and different levels of academic achievement

Work independently on complex assignments

Establish and maintain effective working relationships with faculty, administrators, staff, and students

Travel to off-site events and meetings

Learn specialized computer applications

Entrance Qualifications

Education and Experience:

A bachelor's degree from a recognized college or university AND two years of full-time, paid experience in supervising operations of an admissions office at a college or university.

Special:

A valid California Class "C" driver's license

Travel to locations throughout the District is required.

Reasonable Accommodations

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time.

 


CLASS: 2515; EST: ; REV: 4/11/2018;