Los Angeles Community College District

Senior Personnel Assistant (#2270)

$24.25-$30.04 hourly / $4,203.62-$5,207.56 monthly / $50,443.44-$62,490.72 annual


Definition

Organizes and performs duties related to the preparation and processing of a wide variety of personnel transactions pertaining to recruitment, selection, examination, compensation, employee health benefits, and/or assignment of academic, classified, and/or unclassified employees. May act as a lead person over a small clerical personnel unit.

Typical Duties

Depending on assignment, duties may include the following:

Organizes and performs duties related to the preparation and processing of personnel transactions involving employee appointments, assignments, reinstatements, transfers, salary allocations, salary differentials, employee health benefits eligibility and selection, new positions, position changes, bilingual position requests, leaves of absences, promotions, demotions, dismissals, layoffs, resignations, performance evaluations, and/or recruitment, examination, and certification matters.

Contacts the public, insurance agencies or carriers, insurance brokers, employees, prospective employees, retirees, administrators, supervisors, and other district staff to obtain or impart information pertaining to recruitment, examination, selection, salary allocation, salary differentials, employee health benefits, and/or assignment of academic, classified and/or unclassified employees.

Applies interpretations of collective bargaining agreements as well as the rules and regulations of the Personnel Commission and the Board of Trustees to the daily processing of personnel transactions.

Answers inquiries regarding policies and procedures of the Board of Trustees, the Personnel Commission, and collective bargaining agreements in relation to examinations, selection, assignments, salary allocation, employee health benefits, and other personnel transactions.

Provides information to employees and retirees regarding insurance plans offered, enrollment procedures, employee/retiree eligibility, conversion privileges, claims, and service complaints.

Compiles and prepares correspondence, bulletins, and reports pertaining to areas such as selection, staffing, assignments, provisional employees, status of examinations, eligibility lists, and employee health benefits.

Troubleshoots problems related to recruitment, examination, selection, assignments, salary allocation, degree and certificate differentials, reclassification, employee health benefits, and other personnel transactions and assists in resolving problems within established rules and policies.

Effectively utilizes computer information systems and office software application to process personnel transactions.

Interprets coded and other information on information systems screens and related records in order to obtain and verify requested employee and applicant information.

Determines salary schedule column and step placement for new academic employees and when salary columnar advancement requirements for academic employees have been met.

Reviews applications and verifies licenses, credentials, transcripts, coursework, program units, and degrees to determine if applicants meet minimum entrance qualifications for academic, classified and/or unclassified positions.

Evaluates applications from academic employees for the purpose of awarding salary points credits for courses taken at accredited or non-accredited institutions, for private instruction, and for military training, as well as determining salary allocation and advancement on the master salary schedule.

Sets up examination schedules and notifies candidates.

Contacts job applicants for employment interviews.

Assembles written tests according to detailed instructions.

Administers objectively scored examinations and assists in administering the more complex examinations, including performance tests.

Scores examinations, computes scores, and posts scores to applicants’ and candidates records.

Arranges for representatives from public agencies, private firms, and civic groups to serve as raters on examination panels. Makes physical arrangements for examination rooms and is responsible for obtaining and assembling necessary supplies and equipment.

Assists in the development of new recruitment sources through contact with a variety of public, private, and community organizations.

Assists in the preparation and mailing of annual enrollment materials and announcements.

Evaluates faculty employees for eligibility to meet new qualifications for academic positions.

Evaluates instructors’ preparations to teach minor subjects and prepares credential permits.

Processes new hires, including obtaining and scanning necessary employment documents, verifying citizenship status, and providing general employment, campus and/or District information.

Reviews various personnel transactions for compliance with rules and regulations.

Audits assignment requests of classified employees for completeness, accuracy and consistency with Personnel Commission Laws and Rules and related policies and procedures.

Conducts post audit of assignment orders against approved requests for assignment to identify changes and discrepancies.

Provides technical support to District staff on issues of employee assignments or employee health benefits.

Obtains certification of eligibles for classified position vacancies.

Computes seniority and veterans’ credits for employment lists, and makes other arithmetical computations.

Codes and inputs assignment data into the personnel/payroll information system.

Codes and inputs evaluation summaries of candidates’ qualification into computer system.

Codes and inputs health benefit data into an insurance agency/carrier computer information system.

Provides information regarding District employees for the purpose of employment verification and credit reference in accordance with prescribed procedures.

Prepares and distributes employment opportunities announcements.

Inputs and distributes Human Resources guides.

Maintains examination files, records, and materials to assure compliance with statutory and procedural requirements.

Maintains employee health benefits enrollment, eligibility, and payment files.

Oversees and participates in the maintenance of applicants files for academic positions and in the preparation of applicant folders.

Oversees and participates in the maintenance and scanning of central personnel records and files of the District, including live scan records, provisional and temporary assignments, disciplinary actions, grievances, unemployment requests, conviction records, and employment packets.

Trains and provides work direction to clerical personnel in the unit.

May post employment opportunities announcements on social media networks such as LinkedIn and Facebook.

Performs related duties as assigned.

Distinguishing Characteristics

A Senior Personnel Assistant organizes and performs duties related to the preparation and processing of a wide variety of personnel transactions pertaining to recruitment, selection, examination, compensation, employee health benefits, and/or assignment of academic, classified, and/or unclassified employees. May act as a lead person over a small clerical personnel unit. Incumbents in this classification apply a working knowledge of the rules, regulations, policies, and procedures of the Board of Trustees and Personnel Commission as well as applicable provisions of the collective bargaining agreements.

A Senior Personnel Technician supervises, plans, coordinates, and participates in the work of a clerical personnel unit involved in the preparation and processing of a wide variety of personnel transactions pertaining to recruitment, selection, examination, compensation, employee health benefits, and/or assignment of academic, classified, and/or unclassified employees.

A Personnel Assistant performs specialized clerical duties related to the processing of a wide variety of personnel transactions pertaining to recruitment, selection, certification, assignment, employment processing, compensation, and other related areas. Incumbents in this classification apply a working knowledge of the rules, regulations, policies, and procedures of the Board of Trustees and Personnel Commission as well as applicable provisions of the collective bargaining agreements.

Supervision

General supervision is received from a classified supervisor or administrator. Work direction may be exercised over Personnel Assistants and clerical employees.

Class Qualifications

Knowledge of:

Office practices and procedures

Personnel Commission Laws and Rules, Board of Trustees Rules, District’s collective bargaining agreement provisions, and Education Code Sections pertinent to recruitment, examination, compensation, employee assignments, and/or employee health benefits

Various classes of positions and entrance qualifications of the District

Minimum eligibility qualifications for faculty positions

Reporting and processing procedures for various personnel documents

Basic merit system and affirmative actions principles and procedures

Organizational structure and key personnel of the District

Customer service techniques for public contact in person, on the telephone, and in written communication

Report, memorandum, and letter formats

Correct use of business English, punctuation, spelling, and grammar

Recordkeeping procedures

Capabilities of computer systems, hardware, and software used in assigned area

Skill in:

Use of computer and standard office equipment

Ability to:

Organize and perform duties related to the preparation and processing of a wide variety of personnel transactions

Understand, interpret, and apply Board of Trustees Rules, Personnel Commission Laws and Rules, Human Resources Guides, Education Code Sections, and collective bargaining agreements pertinent to the assigned area

Train others in the work of the assigned area

Provide technical assistance to others

Prepare clear and comprehensive reports and correspondence

Critically review source data and detect and correct errors

Code, input, and retrieve data from a computerized information system

Make arithmetical computations and assemble statistical data

Apply a code system

Effectively use computer equipment and software in the performance of duties

Work independently

Communicate clearly and concisely, both verbally and in writing

Keep accurate and detailed records

Meet, interview, and inform the public and employees regarding complex personnel matters

Work under pressure of periodic deadlines and frequent interruptions

Keep information confidential

Deal tactfully and effectively with employees and the public

Learn specialized software applications and systems used in assigned area

Entrance Qualifications

Education and Experience:

Graduation from high school or its equivalent AND two years of full-time, paid clerical personnel experience. Nine (9) semester units at a college level or its equivalent in computer applications and office technology, business administration, and/or related fields may be substituted for one year of the required experience.

Special:

A valid Class “C” California driver’s license may be required for some positions.

Travel to locations throughout the District may be required.

 

Reasonable Accommodations

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time.

 


CLASS: 2270; EST: ; REV: 7/25/2018;