Los Angeles Community College District

Plans, organizes, and manages operational activities of the Facilities Planning and Development Division related to a variety of facilities programs; budget administration; contracts and procurement; labor compliance; facilities maintenance and operations standards.

Plans, organizes, and manages operational activities related to assigned facilities programs, including student housing, contracts and procurement, labor compliance, and facilities maintenance and operations standards.

Develops, recommends, evaluates, and implements operational policies, rules, procedures, and standards related to assigned areas to manage work flow and improve efficiency and effectiveness of provided services.

Prepares a review analysis of cost proposals, budgets, and recommends the allocation and expenditure of resources based on management priorities.

Supervises, trains, and evaluates assigned staff to ensure effective and efficient operations of the assigned areas.

Acts as a technical advisor to District administrators and staff regarding legal and regulatory requirements and District policies, processes, and procedures related to assigned areas.

Confers with administrators, architects, consultants, contractors, employees, and representatives of public agencies related to assigned areas.

Coordinates or conducts data studies related to assigned areas, reviews the interpretation of data, and recommends changes based on findings.

Evaluates information technology systems applicable to assigned areas and recommends improvements and/or necessary changes that increase efficiency and effectiveness.

Stays current on trends and developments related to contracts and procurement, labor compliance, facilities programs, and facilities maintenance and operations standards; reviews proposed changes in laws, regulations, rules, and procedures and assesses its effect on District plans and makes recommendations for administrative response.

Utilizes the capabilities of management information systems related to assigned facilities areas.

Prepares communications, reports, and presentations related to assigned facilities program areas including Board agenda items for submission to the Board of Trustees.

Coordinates the work of assigned areas with other operational units of the District.

Coordinates and participates in training programs related to assigned areas for employees District-wide.

Serves as a resource for the District Citizens’ Oversight Committee (DCOC) by coordinating and delivering requested information on behalf of LACCD.

Advises the associate vice chancellor of activity statuses and issues needing attention, evaluation, resolution, and decisions.

Effectively manages the maintenance of official facilities files.

Performs related duties as assigned.

A Manager of Facilities Programs and Administration plans, organizes, and manages activities of the Facilities Planning and Development Division related to a variety of facilities programs; budget administration; contracts and procurement; labor compliance; facilities maintenance and operations standards.

A Maintenance and Operations Standards Coordinator plans, develops, and coordinates the implementation of standards, guidelines, and training for maintenance and operations programs of District facilities and infrastructures in a manner that will maximize the life, usefulness, and cost effectiveness of these facilities; manages the District’s Computerized Maintenance Management System (CMMS).

A Facilities Programs Coordinator plans, coordinates, and monitors a variety of facilities programs; provides advice and technical assistance to college administrators and other staff on statutory requirements, processes, and guidelines involving various assigned facilities programs; and serves as the Facilities Planning and Development Department liaison to the State Chancellor’s Office on state funded facilities programs.

An Associate Vice Chancellor of Facilities Planning and Sustainability assists the Vice Chancellor/Chief Facilities Executive in the overall administration of the District’s bond capital construction program and assumes responsibility for the Vice Chancellor/Chief Facilities Executive in the event of their absence or in the exercise of delegated responsibilities and authorities.

General supervision is received from the Associate Vice Chancellor of Facilities Planning and Sustainability. General supervision is exercised over professional and clerical staff.

Knowledge of:

Principles and practices of management, budget preparation, procurement, contract administration, expenditure control, labor compliance, and facilities maintenance and operations standards

State and local laws, ordinances, codes and regulations related to construction contracting and prevailing wage requirements in public works projects

Contract bonding policy and requirements

Principles and methods of negotiations

Facilities planning involving public school construction financing

Current trends and developments in contracts and procurement, labor compliance, facilities programs, facilities maintenance and operations standards, and student housing

Principles of personnel management and methods of supervision and training

Principles and practices of organization and management

Capabilities of computer applications used in facilities budgeting, contracts and procurement, scheduling, and reporting

Ability to:

Effectively manage operational activities of a variety of District facilities programs

Accurately interpret and apply appropriate laws, ordinances, codes, and regulations that affect assigned facilities programs and activities

Recognize critical elements of problems, develop and evaluate data, determine appropriate solutions and make logical recommendations

Analyze and evaluate the effectiveness of policies, programs, systems, and standards involving assigned areas

Anticipate conditions, plan ahead, establish priorities, and meet schedules

Train, motivate, and supervise employees

Stimulate teamwork and promote cohesiveness to achieve unit goals

Consistently use and promote professional standards and practices related to assignments

Maintain a focus on details, quality, and precision in the performance of duties

Actively contribute to a culture of constructive collaboration and innovation with colleagues

Integrate technology into business operations

Prepare clear, comprehensive, and accurate reports and communications

Present complex technical information and issues in understandable terms orally, visually, and in writing

Effectively collaborate with external regulatory, governmental, and business or customer groups

Establish and maintain effective working relationships with a diverse pool of administrative staff and employees of the District, architects, consultants, contractors, and representatives of other public agencies

Effectively utilize computer equipment and software in the performance of duties

Travel to on-site and off-site meetings

Learn specialized software applications

Education:

A bachelor’s degree from a recognized college or university, preferably with a major in facilities planning, construction management, engineering, or a related field.

Experience:

Four years of full-time, paid, professional-level experience in managing the administration of facilities programs or facilities contracts and procurement for an organization employing 500 or more employees. Public agency experience is desirable.

Special:

A valid Class “C” California driver's license is required.

Travel to locations throughout the District is required.

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about their ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, they should always apply for a position and request reasonable accommodation at the appropriate time.