Los Angeles Community College District

Audits a variety of assignment related transactions and documents that fall within the purviews of the Personnel Commission to insure completeness, accuracy, and compliance with pertinent laws, rules, and procedures, reconciles discrepancies, and develops appropriate solutions.

Audits various assignment transactions for completeness, accuracy, and legal compliance.

Identifies errors and discrepancies in assignment transactions and documents, including salary placements of hires, advises appropriate staff of findings, and develops appropriate solutions within established rules and procedures.

Interprets, applies, and explains rules and regulations of the Personnel Commission and the Board of Trustees as well as provisions of bargaining agreements related to personnel assignment and compensation matters.

Reviews rules, regulations, and procedures pertinent to assignment processing, and makes recommendations on procedural and system configuration changes that streamline processes and increase operational efficiency.

Provides liaison between the Personnel Commission and the Human Resources Division in matters regarding the processing of assignment transactions and initial salary placements of classified employees.

Maintains substitute and relief assignment pool lists including adding and removing pool eligibles from the list in accordance with established rules.

Interprets coded and other information on information system screens, data reports, and related records for the purpose of obtaining and verifying information, to determine the history of assignment transactions, and resolve salary allocation problems.

Compiles information and prepares reports pertaining to temporary assignments, regular hires, bilingual differentials, new positions, position changes; audits data for compliance with applicable rules and procedures; and resolves discrepancies.

Assists in testing system configuration changes pertinent to assigned area and reports findings.

Effectively utilizes the capabilities and functions of specialized and standard office software applications such as data management, spreadsheet, presentation, and word processing in the performance of duties.

Organizes assignment audit documents, logs, and records in a clear and concise manner.

Provides work direction and training to clerical staff.

Makes presentations on assignment processing topics.

Performs related duties as assigned.

An Assignment Auditor audits a variety of assignment related transactions and documents that fall within the purviews of the Personnel Commission and exercises judgment and analytical ability in developing appropriate solutions to assignment problems. Incumbents in this classification possess advanced knowledge of the District’s payroll/personnel systems and apply a thorough knowledge of the rules, regulations, policies, and procedures of the Personnel Commission and Board of Trustees as well as applicable provisions of collective bargaining agreements.

An Assistant Personnel Analyst performs professional personnel work of moderate complexity related to areas such as classification and compensation, personnel rules and policies, recruitment and examinations, and employer-employee relations, which are subject to closer supervision and review than work performed by a Personnel Analyst.

A Senior Personnel Assistant organizes and performs duties related to the preparation and processing of a wide variety of personnel transactions pertaining to recruitment, selection, examination, compensation, employee health benefits, and/or assignment of academic, classified, and/or unclassified personnel.  May act as a lead person over a small clerical personnel unit.  Incumbents in this classification apply a working knowledge of the rules, regulations, policies, and procedures of the Board of Trustees and Personnel Commission as well as applicable provisions of the collective bargaining agreements.

General supervision is received from a classified manager.  Work direction is exercised over a small clerical unit.

Knowledge of:

Personnel Commission Rules, Board of Trustees’ Rules, Human Resources Guides, provisions of Education

Codes and collective bargaining agreements related to employee assignments, compensation, and personnel transactions

District’s personnel/payroll computer system

Organizational structure and key personnel of the District

Basic merit system principles

Personnel assignment and payroll procedures

Fact-finding methods and procedures

Capabilities of computer systems, applications, and hardware used in assignment processing

Recordkeeping procedures

Ability to:

Recognize and evaluate problems involving the processing of assignment related transactions and documents and make sound recommendations

Recognize, analyze, and resolve possible conflicts in the interpretation of laws and rules

Interpret, apply, and explain Board of Trustees Rules, Personnel Commission Rules, Human Resources Guides, Education Code Sections, and collective bargaining agreements pertinent to assigned area

Analyze processes and devise improved procedures pertinent to assigned area

Provide technical assistance to others

Give clear and concise instructions

Keep information confidential

Effectively utilize computer systems and software in the performance of duties

Make effective presentations on various assignment processing related topics

Work cooperatively and effectively with administrators, employees, and the public

Prepare and present reports in written, oral, graphic, and tabular form

Plan and organize work to meet deadlines

Effectively communicate orally and in writing

Work independently

Apply a code system

Maintain accurate and detailed records

Learn specialized software applications

Education and Experience:

An associate degree or its equivalent from a recognized college or university, preferably with a major in business administration or a related field AND four years of full-time, paid personnel experience, which must have included applying policies and processing assignment transactions.

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about their ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, they should always apply for a position and request reasonable accommodation at the appropriate time.