Los Angeles Community College District

Financial Aid Manager (#1125)

$48.67-$60.29 hourly / $8,436.14-$10,450.90 monthly / $101,233.68-$125,410.80 annual


Definition

Develops, implements, and manages the multi-faceted student financial aid programs at one of the colleges of the District or at the Central Financial Aid Unit of the District Office; serves as the Financial Aid Administrator of record for all purposes specified within federal and state regulations and guidelines.

Typical Duties

Plans, organizes, administers, and manages the operations of a Financial Aid Office or the Central Financial Aid Unit.

Selects, trains, and supervises the work of assigned staff engaged in all phases of the student financial aid program.

Serves as the Financial Aid Administrator for all purposes defined in federal and state statutes, regulations, and guidelines and ensures compliance thereto.

Develops, establishes and implements operational policies and procedures in accordance with federal, state, District and college regulations and guidelines governing the entire financial aid award process from receipt of application to disbursement of funds.

Assures the timely and accurate awarding of financial aid to eligible students.

Develops fund requirements for federal financial aid programs.

Coordinates and prepares institutional responses to independent audits, internal audits, and federal and state program reviews.

Implements accounting controls and reviews and monitors federal and state financial aid expenditures.

Implements upgrades of computerized financial aid management systems to insure effective operation of the Financial Aid Office or the Central Financial Aid Unit.

Develops the budgetary, staffing, facilities, and equipment requirements for the Financial Aid Office.

Conducts research on costs of housing in the geographic area served by a college.

Coordinates awards and reconciliation of all federal financial aid programs and other available student resources including but not limited to state programs such as the Board of Governors Grant Program, EOP&S, GAIN, state college work-study, Cal Grant Program, TRIO, and scholarships.

Represents the college or the Central Financial Aid Unit to community groups, public and private organizations, and governmental agencies to promote local, regional and national financial aid programs for students.

Implements the college "Satisfactory Academic Progress" policy pertaining to financial aid applicants and recipients.

Utilizes standard office software applications to compile data and prepare reports, publications, and correspondence concerning student financial aid matters.

Utilizes specialized financial aid computer application programs such as ED Express (EDE), Common Origination and Disbursement (COD), National Student Loan Database System (NSLDS), Return to Title IV, National Student Clearinghouse and Webgrants.

Investigates and resolves non-routine problems related to financial aid applications, eligibility, and awards.

Participates in the college student recruitment program by developing recruitment literature and attending meetings for the purpose of disseminating information regarding financial aid available to community college students.

Attends and participates in seminars, workshops, conferences, and other meetings concerned with the implementation of state and federal laws and regulations on financial aid.

Directs the maintenance of student financial aid records.

Performs related duties as assigned.

Distinguishing Characteristics

A Financial Aid Manager develops, implements, and manages the student financial aid programs at one of the colleges of the District or at the Central Financial Aid Unit of the District Office; serves as the financial aid administrator of record for all purposes specified within federal and state regulations and guidelines.

A Financial Aid Supervisor supervises activities related to the day-to-day operations of a college's Financial Aid Office, including the areas of analysis of student financial needs, determination of student financial aid eligibility, review of financial aid applications, and awarding of financial aid, as well as maintenance of related records and files. A thorough knowledge of financial aid program policies, goals, and procedures is continuously applied in performing the duties of the class.

A Financial Aid Technician oversees and participates in one or more of the functional phases of awarding scholarships, loans, and grants at a college; or has full responsibility for one major financial aid program at a college or the Central Financial Aid Unit of the Educational Services Center; performs tasks on several software programs including downloading of information.

Supervision

General supervision is received from an academic or classified administrator. General supervision is exercised over assigned financial aid staff.

Class Qualifications

Knowledge of:

Provisions of state and federal legislation and administrative regulations and policies governing federal financial aid or other funded programs

Principles and procedures related to financial aid office operations

Computerized financial aid award and tracking systems

Eligibility requirements and application procedures for assigned financial aid programs

Principles of management

Accounting and fiscal management practices of governmental agencies

Organization of post-secondary educational institutions

Techniques of counseling and interviewing

Research techniques and sources of reference material and information pertaining to financial aid

Organization and management of files

Principles of supervision and training

Capabilities of computer applications systems, and hardware used in the management of student financial aid programs

Ability to:

Develop, implement, administer, and manage complex, multi-faceted student financial aid programs

Interpret and apply federal and state laws and regulations pertaining to financial aid programs

Assess situations accurately and take effective actions

Work independently on complex assignments

Establish work standards and goals, and evaluate program results

Develop creative and effective techniques to inform prospective students of the availability of financial aid

Plan, assign, and supervise the work of assigned staff

Prepare clear, comprehensive, and accurate reports and presentations

Develop and maintain budget of assigned office

Communicate effectively with individuals from various ethnic and socio-economic backgrounds and different levels of achievement

Establish and maintain effective relationships with students, staff, faculty, administrators, and representatives of other jurisdictions

Work confidentially with discretion

Provide training in financial aid procedures

Travel to off-site events and meetings

Learn specialized software applications

Entrance Qualifications

Education:

A bachelor's degree from a recognized college or university, preferably with a major in accounting, business administration, economics, finance, public administration, or a related field.

Experience:

A. Three years of full-time, paid experience in the field of financial management involving fiscal analysis and planning AND one year of experience in a college or university financial aid office with responsibility for office operations, including the areas of analysis of student financial needs, determination of financial aid eligibility, review of financial aid applications, and awarding of financial aid. Two years of the qualifying experience must have been in a supervisory capacity.

OR

B. Three years of full-time, paid experience in a college or university financial aid office with responsibility for office operations, including the areas of analysis of student financial needs, determination of financial aid eligibility, review of financial aid applications, and awarding of financial aid. Two years of the qualifying experience must have been in a supervisory capacity.

Special:

A valid California Class "C" driver's license

Travel to locations throughout the District is required.

Reasonable Accommodations

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time.

 


CLASS: 1125; EST: ; REV: 4/11/2018;