Los Angeles Community College District

College Financial Administrator (#1121)

$53.21-$65.92 hourly / $9,223.42-$11,426.20 monthly / $110,681.04-$137,114.40 annual


Definition

Plans, organizes, and coordinates a college's fiscal activities which involves the areas of accounting and financial reporting.

Typical Duties

Acts as custodian of and is responsible for the accounting of all funds generated at a college or allocated to a college.

Directs all accounting functions of a college store and other auxiliary operation units.

Controls and accounts for associated student financial operations and guides student officers in their responsibilities serving in an advisory capacity.

Determines availability of funds prior to approving expenditures utilizing the encumbrance procedure, accounts for departmental budgets, accumulates and reports basic payroll data, supervises the input of data to the budget and accounting enterprise system, and analyzes and reconciles data base information.

Directs and supervises the operations of a college's business office staffed with professional, supervisory, technical accounting, and clerical staff; may supervise a payroll timekeeping and reporting unit, personnel unit, purchasing unit, and fiscal aspects of farm functions.

Plans, organizes, and supervises a college's accounts payable and accounts receivable functions.

Participates in the implementation of new or improved financial and accounting enterprise management information systems that affect the assigned areas of responsibilities.

Develops and/or directs the preparation of periodic and special fiscal reports, statements, summaries, and projections.

Effectively utilizes integrated financial and accounting enterprise management information systems in the review and processing of accounting and financial data.

Recommends changes within the assigned organizational units and to procedures in order to ensure cost effective and timely accomplishment of goals and objectives.

Provides technical advice to college staff, managers, and administrators on areas such as accounting, budget maintenance, personnel and payroll, and purchasing.

Accounts for all class related departmental funds such as purchases for production accounts, student material fees, sales of services to the public, and admission sales for theatrical or athletic events.

Acts in a fiduciary capacity for scholarship grants of the United States government, the State of California, and trust funds of associations, companies, and individuals.

Acts in the capacity of an agent for the Los Angeles Community College District and the State of California for the purpose of collecting, accounting, securing, and transmitting fees paid by students and others; collects and disburses District funds from non-tax sources.

Responsible for college revolving fund and disburses funds incidental to sundry purchases within the framework of District policy.

Receives, secures, and accounts for funds deposited by employee organizations and special projects approved by the District.

Directs and/or assists in the preparation, implementation, monitoring, analysis, and control of the annual budget, as assigned.

May oversee the inventory management of a college.

May oversee the receiving function of a college.

May supervise college store operations.

Performs related duties as assigned.

Distinguishing Characteristics

A College Financial Administrator supervises and performs professional-level accounting and related fiscal activities at a college. The assigned organizational units include the business office, college store, and Associated Student Organization’s financial operations as well as additional areas such as a payroll timekeeping and reporting unit, personnel unit, purchasing unit, and fiscal aspects of the farm functions, and other functions.

A Supervising Accountant supervises assigned professional, supervisory, and clerical employees and applies a thorough knowledge of principles and practices of governmental accounting in analyzing and resolving complex operating problems, and is responsible for preparing the more difficult accounting statements and reports.

Supervision

General supervision is received from a classified administrator.  Technical supervision is received from a District finance administrator or his/her designee.  General supervision is exercised over assigned professional, supervisory, technical accounting, and clerical staff.

Class Qualifications

Knowledge of:

Principles, practices, procedures, and theories of accounting with emphasis on governmental accounting, including GAAP

Accounting and fund accounting techniques

Budget, disbursement, auditing methods, and financial analysis

Accounting systems and fiscal management

Office practices, procedures, and management techniques 

Operating units of a college

Federal, state, and local laws, ordinances, codes, regulations, and policies affecting accounting and financial systems

Purchasing methods related to college related functions

Finance and investments policies, regulations, and practices

Current trends and developments in accounting and financial related fields

Enterprise systems and software used in accounting and finance

Organization, functions, and inter-relationships of operating units of the District

Principles of supervision and training

Organization and management of records

Capabilities of computer software, systems, and hardware used in fiscal management

Ability to:

Plan, schedule, and coordinate a variety of accounting and financial related activities of a college

Develop controlling methods for college service functions and plan and coordinate auditing operations

Plan, organize, schedule, and direct the work of assigned staff

Review records and analyze and interpret complex accounting and financial data, draw conclusions, and make sound recommendations

Apply and interpret pertinent laws, rules, regulations, and policies related to accounting and financial systems

Provide leadership and technical assistance to others

Present complex and difficult technical information effectively both orally and in writing

Deal with novel and difficult problems

Effectively utilize integrated accounting and financial enterprise management information systems in the performance of duties

Prepare clear, comprehensive, and concise reports and accounting and financial statements

Train others in accounting and financial practices and procedures

Organize work to meet critical deadlines

Evaluate work methods and performance

Establish and maintain effective and cooperative relationships with the public, vendors, and District staff

Learn specialized software applications used in accounting and financial systems

Travel to off-site meetings

Entrance Qualifications

Education and Experience:

A bachelor's degree from a recognized college or university with a major in accounting, business administration, economics, finance, or a related field; OR a valid license to practice as a Certified Public Accounting in California.

AND

Four years of full-time, paid, professional level financial and accounting experience. Two years of the required experience must have been in a supervisory capacity. Experience in governmental accounting is desirable.

Special:

A valid Class "C" California driver's license.

Travel to locations throughout the District is required.

Reasonable Accommodations

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time.

 


CLASS: 1121; EST: ; REV: 4/24/2019;