Los Angeles Community College District

Payroll Systems Manager (#1118)

$53.21-$65.92 hourly / $9,223.42-$11,426.20 monthly / $110,681.04-$137,114.40 annual


Definition

Plans, organizes, and manages the development, implementation, and ongoing maintenance of payroll and retirement operations and systems of the District.

Typical Duties

Plans, schedules, and manages the activities of the Payroll Branch which includes responsibility for the payment of, accounting for, and reporting of employee payroll and retirement contributions consistent with critical District and statutory requirements, timelines, and reporting obligations.

Manages the workflow of payroll and retirement operations to ensure timely outcomes, optimal efficiency, and maintenance of high standards of customer service.

Develops new and revised operational policies, procedures, and practices related to payroll and retirement processing and reporting in response to operational needs and legal requirements.

Directs and participates in the writing of business process and training materials related to payroll and retirement processes and reporting requirements.

Identifies system configuration issues and develops requirements/specifications for new and enhanced payroll and retirement system functionality, modules, and workbenches; confers with information technology staff on design, configuration, and functionality issues; directs user testing of system changes.

Participates in assessing impact and implementing operating changes required by legislation, laws, regulations, contract provisions, legal opinions, and legal decisions.

Advises and provides technical direction to college payroll staff related to interpretation and application of District payroll policies, procedures, and practices and Federal, state and local laws and regulations involving payroll and retirement programs.

Confers with staff of the Division of Human Resources and other District departments on matters pertaining to employee compensation and retirement issues.

Compiles, organizes, interprets, and presents data and information related to payroll and retirement processing such as payroll expenditures, retirement participation, pay types, and time and attendance in response to requests and to inform management studies and decisions.

Communicates legally required information and advisories to District administration and employees of the District.

Analyzes the effect of proposed and enacted legislation, laws, regulations, contract provisions, legal opinions, and legal decisions on payroll and retirement operations and systems of the District; makes recommendations related to implementation and compliance requirements.

Serves as the technical advisor to the Director of Accounting and Chief Financial Officer/Treasurer on matters related to payroll and retirement systems management and operations.

Represents the Branch during internal and external audit processes by providing documents and other payroll-related reports upon request; responds to audit findings; implements procedural changes recommended by auditors.

Directs and/or prepares correspondence, reports, statistical summaries, announcements, and other materials related to Branch operations.

Develops and implements control systems for the maintenance of both electronic and hard copy payroll and retirement records and files.

Selects, trains, and evaluates personnel to ensure the effective and efficient operation of the Branch.

Develops the Branch budget; monitors and authorizes expenditures.

Performs related duties as assigned.

Distinguishing Characteristics

A Payroll Systems Manager plans, organizes, and manages the activities of the District’s Payroll Branch which includes payroll operations and retirement units. An incumbent in this job classification applies a thorough knowledge of payroll principles, practices, and accounting in the development, maintenance, and modification of payroll and retirement systems and in the resolution and prevention of complex operating problems in accordance with established District policies and objectives.

A Payroll Systems Coordinator assists in the general supervision and management of the Payroll Branch by organizing and overseeing day-to-day operational activities and staff, identifying and resolving the more complex operational problems, completing special projects, and providing technical support to the Payroll Manager in evaluating and maintaining efficient and effective operations and systems.

A Director of Accounting plans, organizes, coordinates, evaluates, and directs the general and special funds accounting, payroll, and financial aid operations of the District.

Supervision

General supervision is received from the Director of Accounting. Technical direction is exercised over college payroll unit personnel. General supervision is exercised over professional, supervisory, and clerical staff assigned to the Payroll Branch.

Class Qualifications

Knowledge of:

Business principles, procedures, and practices of payroll and retirement administration including assignments, time reporting, payroll processing, deduction control, reporting, records maintenance and documentation, and payroll accounting

Principles of accounting

Concepts of human resources related to topics such as compensation, retirement, and leaves

Federal, state, and local laws, codes, ordinances, and regulations related to payroll systems

Board Rules, Personnel Commission Law and Rules, and union contracts as they relate to wages, salaries, fringe benefits, and deductions

Policies, rules, and regulations of the State Teachers’ Retirement System, the Public Employees’ Retirement System, and the Public Agency Retirement System

Capabilities of computer applications, systems, and hardware used in the management of payroll and retirement operations

Current trends and developments in payroll and retirement systems

Budget preparation and fiscal management

Principles and practices of organization and management

Organization and management of records

Principles of training and supervision

Ability to:

Plan, coordinate, and manage the work of subordinate staff engaged in various professional, technical, and clerical functions to ensure timely payroll completion

Plan, schedule, and manage complex payroll operations

Recognize critical elements of problems, develop and evaluate data, determine solutions, and make sound recommendations

Analyze and reengineer operations and procedures; formulate operational policy; and develop and implement new strategies, procedures, and practices

Interpret and apply laws, rules, and regulations related to payroll and retirement processing and reporting

Effectively utilize computer equipment, software, and management information systems in the performance of duties

Organize work to meet critical deadlines

Anticipate conditions, plan ahead, and establish priorities

Effectively express complex concepts orally and in writing

Establish and maintain effective working relationships with administrators, staff, bargaining unit representatives, and representatives from other organizations

Prepare effective written and oral communications, reports, and presentations

Work effectively and cooperatively with administrators, District staff, and representatives of governmental agencies

Train, stimulate teamwork, promote cohesiveness, supervise, and evaluate employees

Travel to on and off-site meetings

Entrance Qualifications

Education and Experience:

A.  Graduation from an accredited college or university preferably with a major in business administration, public administration, accounting, or a related field AND Four years of full-time, paid, professional-level experience in payroll operations or accounting with responsibilities for payroll operations, two years of which must have been in a supervisory or management position.

To be considered qualifying, the payroll experience above must have included responsibility for time reporting, payroll processing, deductions, computer systems development and/or maintenance, records maintenance, and payroll accounting for a central payroll unit serving over 1,500 employees.

OR

B. An associate degree or its equivalent from an accredited college or university with a major in business administration, accounting, or a related field AND Six years of full-time, paid experience in a supervisory or management position in payroll operations or accounting with responsibility for payroll operations.

To be considered qualifying, the payroll experience above must have included responsibility for time reporting, payroll processing, deductions, computer systems development and/or maintenance, records maintenance, and payroll accounting for a central payroll unit serving over 1,500 employees.

Special:

A valid Class “C” California driver’s license must be obtained within 10 days of establishing residency in the State of California.

Travel to locations throughout the District is required.

Must meet the requirements for bonding.

Reasonable Accommodations

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time.

 


CLASS: 1118; EST: ; REV: 7/25/2018;