Los Angeles Community College District

Associate Vice President, Administrative Svcs (#1054)

$59.23-$73.37 hourly / $10,265.89-$12,717.64 monthly / $123,190.68-$152,611.68 annual


Definition

Assists a Vice President, Administrative Services, in administering the business affairs of a college.

Typical Duties

Assists a Vice President, Administrative Services, in administering the business affairs of a college by:

Planning and directing the work of staff assigned to business operations such as:

Budget Formulation and Management

Accounting and Financial Reporting

Facilities Planning and Construction

Building & Grounds Operations and Maintenance

Information Technology

Procurement and Contracts Management

Human Resources

Enterprise Services Administration

Safety and Security Services

Establishing the objectives, scope of service, structure, staffing, work methods, and performance standards for organizational units comprising business services at a college and monitoring units for effectiveness and operational efficiency.

Evaluating the merit of requests from departments and offices for money, staffing, equipment and facilities and recommending the allocation and expenditure of resources based on management priorities.

Designing, implementing, revising, and maintaining management information and control systems to provide complete, accurate, and timely data for use in formulating and justifying financial, staffing, and material requests in conjunction with District information technology staff.

Studying or directing the study of business problems of broad scope and complexity with the goal of developing effective managerial policies, procedures, methods and organizational structures.

Collaborating with District specialists on the implementation and integration of District policies and procedures into college operations, and finding solutions to unusual and complex business problems.

Participating as a member of the management team by providing authoritative business advice for use in making decisions and establishing the priorities, goals, and objectives of a college.

Serving as a liaison between the Vice President, Administrative Services, and all segments of the college regarding the requirements and procedures governing the business services of a college.

Preparing data, advice, and recommendations on the impact of proposed policies, procedures, legislation, and organizational changes affecting the ability of a college to effectively and efficiently provide business services.

Representing the college at a variety of meetings, committees, and conferences addressing operating programs and overall management of a college and District.

Maintaining liaison with industry, organizations, and individuals in the college community to facilitate business transactions of a college and to enhance the accessibility of community resources to students.

Soliciting funds to support special interest programs and services of the college from industry, organizations, and individuals within the college community.

Preparing or directing the preparation of correspondence, reports, and presentations regarding business operations of a college.

Assuming responsibility for business operations of a college in the absence of the Vice President, Administrative Services.

May serve as a liaison to contracted Sheriff’s personnel.

Performs related duties as assigned.

Distinguishing Characteristics

An Associate Vice President, Administrative Services, assists the Vice President, Administrative Services, in the overall administration of the business affairs of a college and assumes responsibility for the Vice President, Administrative Services, in the event of his/her absence or in the exercise of delegated responsibilities and authority.

A Vice President, Administrative Services, applies a broad knowledge of business principles and practices, as well as skill in dealing with organizations, methods, funds, people, equipment and other resources of management in administering a comprehensive program of business services at a college.

Directors of accounting, budget, business operations, and personnel administration are the District's top technical experts in their respective occupational fields and manage central administrative units which are responsible for providing policy, technical, and procedural direction, guidance and coordination over activities which impact the financial, human, or capital resources of the District as a whole.

A College President is the chief executive officer at a college.

Supervision

General direction is received from a Vice President, Administrative Services. General supervision is exercised over assigned management, professional, technical, and general support staff.

Class Qualifications

Knowledge of:

Principles and practices of financial management

Federal, state, and local laws, regulations, and policies affecting business operations of a college

Principles and practices of governmental procurement and material management

Principles and practices of property management and space utilization

Principles of business law and contracts

Principles and techniques of management analysis and program evaluation

Characteristics and capabilities of management information technology systems, software, and hardware related to business operations

Legislative and administrative processes

Principles of organization, management, and personal administration

Principles and objectives of shared governance

Principles of supervision, team building, and training

Purpose, functions, policies, operating systems and programs of administrative units of the District

Ability to:

Provide strategic leadership in planning, directing, and evaluating the assigned business operations of a college

Relate business knowledge to the needs and characteristics of a collegiate environment

Prepare clear, concise, logical and effective oral and written reports and presentations

Communicate effectively with faculty, staff, students, civic and other groups, and the general public

Persuade others as required to gain acceptance of recommendations and decisions

Plan and direct diverse and complex operating programs and services

Effectively utilize management information systems in the performance of duties

Anticipate conditions, plan ahead, establish priorities, and meet schedules

Evaluate work method and performance

Stimulate teamwork and promote cohesiveness to achieve business goals

Execute policies, rules, directions, and procedures of the District

Conduct effective community fund raising campaigns

Integrate technology into business decisions and operations

Apply a high level of sound, independent judgment in the solution of complex business problems

Establish and maintain effective relationships with the business community and administrative and executive offices of the District

Motivate, direct, and develop subordinate staff

Exercise the authority of the position with tact, integrity, originality, and resourcefulness

Travel to off-site meetings and events

Entrance Qualifications

Education:

A bachelor's degree from a recognize college or university, preferably with a major in business administration, public administration, finance, economics, or related fields. An advanced degree in one of the aforementioned majors is desirable.

Experience:

Three years of recent, full-time, paid, professional-level experience as a manager or administrator with responsibility for a corporate/entity-wide business function such as finance, accounting, auditing, budgeting, purchasing and contracts, information technology, human resources, facilities planning and development, payroll management, or risk management in an organization employing a minimum of 50 employees. Qualifying experience in an educational institution is desirable.

Special:

A valid Class "C" California driver's license must be obtained within 10 days of appointment.

Travel to locations throughout the District is required.

Reasonable Accommodations

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time.

 


CLASS: 1054; EST: ; REV: 3/27/2019;