County Administrator HR Clerk of the Circuit Court

Manager (Fleet Management)

Recruitment #2001-MGRCMG5-002

Introduction

WHY JOIN US

Hillsborough County Government provides employees with careers that are both professionally and personally rewarding. With a wide range of independent agencies to choose from, the opportunities within Hillsborough County Government are endless! You are not just an employee within the government, you are an ambassador and business partner making a huge impact within our community that helps shape our future.

WHY WE EXIST

Our mission is to provide effective quality service at a reasonable cost with courtesy, integrity and accountability in a manner that protects and enhances the quality of life of our diverse population.

IDEAL CANDIDATE PROFILE

The ideal candidate will possess considerable knowledge in the principles and practices of leadership and management of diverse fields related to fleet operations, information systems, budgeting, vehicle life cycle costing and possess strong communication skills.  The candidate will possess as a minimum an Associate's Degree in Business Management/Administration, General Management, Computer Science or a related degree.  The candidate will have at least two years of experience associated with a government fleet of at least 500 vehicles.  Experience can include, but not be limited to:  Fleet Management Information Systems, vehicle and equipment procurement and disposal, asset management, general budget and accounting practices.  The candidate will have experience in reviewing and improving processes in order to create new approaches and procedures to meet internal and external customer requirements. 

JOB OVERVIEW

This position is responsible for providing various day to day operational & administrative managerial duties as it relates to a particular county function/ section/department.

MINIMUM QUALIFICATIONS

Graduation from an accredited four year degree granting college or university

And

Four years of experience directly related to the position duties, two of which must have been in a supervisory capacity

Or

An equivalent combination of education (not less than a high school diploma/GED), training, and experience that would reasonably be expected to provide the job-related competencies noted below

CORE COMPETENCIES

  • Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service
  • Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve
  • Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations
  • Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals

WORK CATEGORY

Medium work - Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

PHYSICAL REQUIREMENTS

  • Frequently is required to stand; walk; use hands to handle or feel; and reach with hands and arms.
  • This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

    DUTIES AND RESPONSIBILITIES

    Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below:

    • Reviews bid specifications for new vehicle and equipment purchases to ensure Department, County, State, Department of Transportation and National Fire Protection Association rules, regulations and requirements are met.
    • Supervises operation, maintenance, and management of an advanced Fleet Management Information System.   Examples of such systems include bare not limited to: Asset Works M5, and CCG Faster.
    • Provides oversight in the development, maintaining, and managing a large Fleet budget to include preparing and approving quotes and estimates, approving purchase orders, reviewing and approving invoices for payment, and ensuring the department complies with County purchasing procedures.
    • Provides management oversight of Fleet processes that include but are not limited to: vehicle licensing, titling, tagging, surplus inventory and disposal, procurement and bid procedures.
    • Manages, sets performance goals, ensures compliance and improves operational processes in support of diverse Fleet related disciplines to ensure strong customer service to County customers.
    • Coordinates automotive and equipment repair practices and requirements to include Office of Safety and Health Administration standards, Material Safety Data Sheets, and State and local fire codes for industrial buildings.
    • Serves as department representative on task forces and committees to include emergency management, safety, energy management and sustainability, others as required.-Assesses staffing needs and identifies shortfalls; participates in interview, recruiting, hiring, evaluating, and discipline practices.
    • Manages the operations of a large functional unit or multiple units, and coordinates and administers assigned programs and resources.
    • Integrates the agency's strategic plan into functional and/or operations, programs and practices.
    • Supervises and directs the activities of multiple professional level subordinates in achieving established organizational goals and objectives; coordinates functions; assigns, monitors and reviews work; evaluates performance and initiates corrective action as needed, including termination.
    • Sets performance standards and operational goals for assigned functional area; implements goals, objectives, policies and procedures for assigned organizational units.
    • Interprets, explains and ensures compliance with program requirements, regulations and procedures, and provides consultation to customers on matters relating to functional area.
    • Determines funding requirements, monitors status of allocated funds, and controls expenses.
    • Assesses staffing needs and identifies shortfalls; interviews, recruits and hires new staff.
    • Provides regular communication to subordinate staff, management, executives and external agencies and departments regarding status of operations or programs.
    • Performs other related duties as required.

      JOB SPECIFICATIONS

      • Knowledge of the principles and practices of management.
      • Knowledge of the functions, services, activities, requirements and objectives of the specific program/functional area to which assigned.
      • Knowledge of federal, state and local regulations pertaining to assigned functional area.
      • Knowledge of the design, operation, components, and accessories required for proper repair and maintenance of vehicles and equipment. 
      • Knowledge in the use of reference and on-line resources to research appropriate repairs, maintenance solutions, parts, and service pricing.
      • Knowledge of county, state and federal guidelines governing procedures for procurement, administration, budget, and safety.        
      • Skill in applying existing guidelines and in creating new approaches to develop and modify work plans, methods and procedures for the work unit or function.
      • Skill in the diagnosis, repair, and preventative maintenance of vehicles and equipment.
      • Skill in the use of enterprise business solution applications, and related computer applications and software.
      • Skill in verbal and written communication of mechanical or technical information to non-technical customers.
      • Skill in reviewing and improving processes in order to create new approaches and procedures to meet internal and external customer requirements. 
      • Ability to establish and maintain constructive and cooperative interpersonal relationships with staff, peers, management and local stakeholder groups to accomplish department's mission.
      • Ability to communicate effectively both orally and in writing in order to present information and prepare a variety of reports.
      • Ability to identify relationships that explain facts, data or other information, and make correct inferences or draw accurate conclusions.
      • Ability to prioritize assignments, as they relate to customer needs and deadlines.       - Ability to serve and represent Hillsborough County and the Fleet Management Department with courtesy and professionalism.
      • Ability to use a computer and related software.
      • Ability to prepare and maintain files and reports.
      • Ability to safely operate a motor vehicle.

        EMERGENCY MANAGEMENT RESPONSIBILITIES

        In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee’s department, the County’s Office of Emergency Management, or County Administration. Such assignments may be for before, during or after the emergency/disaster.