County Administrator HR Clerk of the Circuit Court

Senior Accounting Technician

Recruitment #1912-SRATCHC106-005

Introduction

The Clerk of the Circuit Court is looking for new members to join our team as part of one of the finest organizations in Hillsborough County. Employees of the Clerk of the Circuit Court provide quality service to our public.

As a member of our working team, you will occupy a position offering a unique challenge. You are, in effect, working both for your neighbors and yourself while constantly improving your community. You are a public employee performing essential services for the people of Hillsborough County. Our county’s citizens are affected by your on-the-job performance and their opinions of our organization are directly influenced by your conduct. Wherever you work in the Clerk’s organization, please keep in mind the trust that the people of Hillsborough County have placed in your hands. By meeting all of your responsibilities in the most efficient and courteous manner possible, you will find your efforts rewarding.
_________________________________________________________


Job opportunities are offered first to current Clerk of the Circuit Court Employees. If a Clerk employee is not selected, consideration will be then given to applicants outside of the office.

This office reserves the right to consider how your application is prepared. It will be considered only if it is written with clarity and contains the required transcripts, certificates and licenses or other specified documents.

IDEAL CANDIDATE PROFILE

The ideal candidate will have advanced knowledge of accounting as well as an understanding of accounting systems and internal controls. The ideal candidate will also have experience with Oracle Financials, or other similar accounting system, General Ledger (GL) and sub-ledgers, subsystems and GL account structures. The work performed directly relates to the overall accuracy and reliability of the general ledger from an audit perspective. The ideal candidate will have experience in creating and reviewing complex accounting or fiscal records including journal entries and reconciliations, a solid understanding of internal controls, basic auditing and reconciliation processes. The ideal candidate will work under the supervision of a professional accountant but will also exercise independent judgment in researching and reconciling discrepancies, assuring compliance with accounting standards and established policies, as well as finalizing actions subject to approval. Tasks include customer/client contact to explain or resolve issues and may involve customer training or direction in the maintenance of financial reports, accounting activities, and application of accounting principles. The ideal candidate will also have the ability to work cooperatively within their assigned team, County management and stakeholders in outside departments and agencies to solve accounting and ERP system-related problems. Suitable written and verbal communication skills are required for discussing work issues with external department staff, internal staff and for interpreting and drafting procedures. In addition, the ideal candidate will have at least an associate degree in accounting or business related field with a minimum of two years of experience in the above duties.

MINIMUM QUALIFICATIONS

Graduation from high school or possession of a GED Certificate; and
Five years of experience in accounting, bookkeeping or financial record keeping in a central accounting office with a direct impact on the general ledger; and
A passing score on a written test;
OR
An Associate's Degree from an accredited college or university with a major in accounting; and
Two years of experience in accounting, bookkeeping or financial record keeping in a central accounting office with a direct impact on the general ledger; and
A passing score on a written test;
OR
Graduation from an accredited four year degree granting college or university with a major in any business field; and
One year of experience in accounting, bookkeeping or financial record keeping in a central accounting office with a direct impact on the general ledger; and
A passing score on a written test;

TESTING REQUIREMENTS

As a part of the consideration for this position, eligible candidates will be required to take an Accounting assessment test.

JOB SPECIFIC COMPETENCIES

• Knowledge of Accounting or Bookkeeping principles, practices, procedures, methods, and theory.
• Knowledge of State and Local Governmental Accounting would be preferred.
• Knowledge of Treasury functions (banking or bank reconciliation) is preferred.
• Familiarity with fraud prevention and effective internal controls is a plus.
• Experience with reviewing or analyzing financial transactions such as journal entries (debit and credit verification and balancing).
• Ability to reconcile financial transactions on journal entries or in the GL to supporting documentation, reports and subsystems.
• Ability to determine if supporting documentation is sufficiently comprehensive in support of accounting transactions.
• Ability to organize supporting documentation for journal entries and upload the documents into an imaging record retention system.
• Ability to effectively track large tax receipts and related distributions.
• Experience in Accounts Receivable (AR) recognition and reconciliation.
• Familiarity with cash collection systems (cashier/teller duties) would be a plus.
• Skill in identifying, researching and solving accounting or bookkeeping issues.
• Ability to analyze data and draw logical conclusions; review and evaluate the work of associates as well as determine the appropriate corrective actions when required.
• Knowledge of Oracle ERP systems and associated processes. Knowledge of SAP, PeopleSoft, JD Edwards or similar ERP system would be acceptable.
• Skill in written and verbal communication.
• Ability to prepare clear concise accounting, financial and statistical reports, and computer based spreadsheets and documents. This requires at least intermediate knowledge of Microsoft software such as Excel and Word.
• Skill in preparing appropriate and balanced journal entries.
• Ability to read, comprehend, draft and apply job related rules, policies and procedures.
• Ability to establish and maintain cooperative and effective working relationships with co-workers, management, County staff in external departments and agencies, and internal and external auditors.
• Experience with bringing tasks and projects to a quick close with determination and commitment.
• Ability to manage time and prioritize workload efficiently and effectively.

REPRESENTATIVE DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below. Job duties may change based on critical needs.

This Senior Accounting Technician position performs a variety of functions which requires a higher level of accounting expertise and a keen understanding of financial analytics. The incumbent will determine if funds are properly recorded, timely, clearly documented and appropriately authorized. The incumbent will also be required to maintain current knowledge of all applicable rules, regulations, laws and reporting requirements.

Accounting Transactions, Review and Reconciliations:

• Maintains and reconciles internal and external subsidiary and general ledger control accounts in an accurate and timely manner.
• Compiles basic accounting data for special and regular financial statements and reports.
• Performs audit review of accounting transactions to determine proper financial recording.
• Performs monthly general ledger reconciliation of escrow account balances.
• Prepares and submits annual abandoned property report.
• Prepares payment requests for refunds of escrow balances, accounts receivable credit balances, health insurance premiums, life insurance premiums, sales tax and tourist tax.
• Receives insurance premium payments from all agencies (approx. 9). Reviews payment reconciliation for employee health, life and disability insurances. Participates in inter-agency benefit group meetings.
• Reconciles subsidized bus pass inventory to collections and payment request.
• Prepares daily bank activity reports.
• Researches and identifies unapplied receipts and charges.
• Prepares and maintains procedures for assigned duties.
• Reviews, prepares, and processes journal entry transactions in compliance with generally accepted accounting principles.
• Communicates and works collaboratively with departments and independent agencies related to payment requests, department initiated journal entries, and other submissions to Finance/Accounting.
• Supports and provides training to department and agency staff in the related use of systems (Oracle and OnBase).
• Assists staff in solving, or personally respond to, the more complex and difficult inquiries.
• Serves as back-up to coworkers; assists in training new employee; may serve as back-up for higher-level employees.
• May assist in the development, testing and debugging of new and existing programs.
• Accesses certain websites (bank, state, federal, etc.) to obtain data for the certain tasks.
• Prepares certain monthly, quarterly and annual, or as otherwise required, spreadsheets or workpapers in support of certain receipts or amounts on the GL trial balance. For example, files monthly sales taxes, tourist development tax, red light camera citation reports and remittances.
• Reviews and approves journal entries submitted by internal and external staff.
• Works with internal and external staff to ensure financial transactions are submitted accurately and timely. Provide guidance on accounting issues.
• Supports closing of month-end and year-end GL within established schedule.
• Ensures tasks are performed accurately and timely for daily, weekly, monthly, quarterly and annual events to prevent oversights.

Monitoring the General Ledger and Internal Controls:

• Understands business processes from an internal control perspective.
• Communicates compliance issues with management of BOCC departments and agencies.
• Determines if staff is following established procedures and guidelines.

System-Related:

• Develops knowledge of the Oracle ERP system and related subledgers and subsystems, as well as the County’s ledger and account structure and reporting tools.
• Proposes improvements in procedures and utilization of the ERP system.
• Participates in special Accounting or ERP system-related projects for the County Finance Department such as testing new processes and procedures.
• Works with Information Technology Department and other internal/external agencies, departments or parties to solve problems when necessary.

Performs other duties as needed, including those performed by subordinate fiscal, financial, and/or clerical staff.

Conclusion

VETERANS' PREFERENCE: Preference will ONLY be entitled upon initial appointment for eligible veterans and eligible spouses of veterans. Documentation to support entitlement to preference MUST be provided at the time of application.

RESPONSE/RECOVERY ACTIVITIES: Employees may be required to participate in response/recovery activities in response to a major emergency or natural disasters affecting County operations. In such situations, every effort will be made to maintain operations, but employees may be assigned to carry out response activities suited to their skills and capabilities.

CLERK OF THE CIRCUIT COURT IS AN EQUAL OPPORTUNITY EMPLOYER

The Clerk of the Circuit Court provides equal employment opportunity to all persons, regardless of age, race, religion, color, national origin, sex, political affiliations, marital status, non-disqualifying physical or mental disability, age, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism or other non-merit factors.

Clerk of the Circuit Court welcomes and encourages applications from minorities, veterans, and persons with physical and mental disabilities, and will reasonably accommodate the needs of those persons in the application and testing process. The decision on granting reasonable accommodation requests will be on a case-by-case basis.