County Administrator HR Civil Service Board Clerk of the Circuit Court

Procurement Analyst

Recruitment #1807-PROCANCPR4-004

Introduction

WHY JOIN US

Hillsborough County Government provides employees with careers that are both professionally and personally rewarding. With a wide range of independent agencies to choose from, the opportunities within Hillsborough County Government are endless! You are not just an employee within the government, you are an ambassador and business partner making a huge impact within our community that helps shape our future.

WHY WE EXIST

Our mission is to provide effective quality service at a reasonable cost with courtesy, integrity and accountability in a manner that protects and enhances the quality of life of our diverse population.

JOB OVERVIEW

Performs administrative duties related to the procurement of commodities and services County wide in a centralized procurement office.

MINIMUM QUALIFICATIONS

Bachelor’s Degree; and
Three years of experience procuring commodities and services.

OR

An equivalent combination of education (not less than a high school diploma/GED), training, and experience that would reasonably be expected to provide the job specific competencies listed above.

CORE COMPETENCIES

  • Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service
  • Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve
  • Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations
  • Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals

WORK CATEGORY

Sedentary work - Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

PHYSICAL REQUIREMENTS

  • This position typically takes place in an office environment.
  • Requires sitting for an extended period of time.

    DUTIES AND RESPONSIBILITIES

    Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.

    • Plans and implements the procurement process that results in the acquisition of a variety of commodities and services to fulfill the requirements of County agencies and departments.
    • Provides guidance and training to personnel; May assign, monitor, and review work.
    • Conducts procurement planning sessions with user department's representatives to ensure understanding of the procurement process and associated timeframes, and establishes respective roles and responsibilities.
    • Collaborates with departments to develop, implement, and maintain the Annual Procurement Plan.
    • Determines the appropriate method of solicitation in accordance with applicable laws and Board policies.
    • Reviews requisitions, specifications and scopes of work to ensure they promote competition and best value for the County.
    • Develops and assembles procurement documents and coordinates any required reviews to ensure consistency and accountability in County procurements.
    • Prepares purchase orders, blanket/contract agreements, contract extensions, change orders, revisions and modifications, and other similar documents.
    • Identifies potential vendors, using various sources, to ensure adequate competition.
    • Presides at the Pre-Bid/Proposal Conference to provide information and instructions, and responds to vendor questions to ensure the clarity of solicitation documents.
    • Identifies issues that require an addendum, and prepares and issues addendum to ensure all bidders have the same information.
    • Conducts public bid/proposal opening for projects over the formal bid threshold in accordance with established procedures.
    • Reviews bids and proposals for responsiveness to minimum procurement requirements, and notifies affected bidders/proposers of non-responsiveness and non-responsibility findings.
    • Ensures contract performance measurements are maintained, monitored, and documented.
    • Reviews, evaluates and resolves protests in accordance with established procedures, to ensure bidders/proposers receive due process and are treated fairly and consistently.
    • Prepares award recommendations in compliance with agency policy; and issues purchase orders.
    • Negotiates with vendors to obtain best prices.
    • Consults with department head or designee to determine commodity/service needs and delivery schedules.
    • Provides countywide guidance, training, and assistance related to procurement processes, automation systems, and contract management.
    • Reviews requisitions, purchase orders and reports for accuracy and compliance with agency policies.
    • Provides guidance, training and motivation to lower level personnel in the procurement processes and automation systems.
    • When so designated, may assume the authority of, and act on behalf of a more senior staff member.
    • Performs other related duties as required.

      JOB SPECIFICATIONS

      • Knowledge of County procurement policies, practices, procedures, and regulations.
      • Knowledge of procurement practices such as vendor and source identification, pricing methods and calculations, bid and proposal preparation, contracts, and pricing agreements.
      • Knowledge of Federal, State, and local laws and regulations affecting procurement policies, practices and procedures.
      • Skill in contract negotiations.
      • Skill in making presentations to groups.
      • Ability to prepare and/or review bid documents and responses for compliance with policies, procedures, conditions, and regulations.
      • Ability to prepare purchase orders, blanket/contract purchase agreements, contract extensions, change orders, revisions and modifications, and other similar documents.
      • Ability to establish and maintain effective working relationships with others within and outside own organization.
      • Ability to use a computer and related software.
      • Ability to collect, organize and evaluate data in order to develop logical conclusions.
      • Ability to use considerable initiative, think independently, and exercise sound judgment.
      • Ability to communicate effectively, both orally and in writing.
      • Ability to plan, organize and oversee the work of others.
      • Ability to conduct research, collect and interpret data and develop logical conclusions.
      • Ability to evaluate the effectiveness of programs and work processes.
      • Ability to work effectively with others.

        Conclusion

        WHAT'S IN IT FOR YOU

        We offer much more than the competitive pay you expect. We value our employees and Hillsborough County Government is committed to providing a comprehensive and competitive benefits package. And because we understand that no two people are exactly alike, you can choose what best suits the needs of you and your family.

        • Health Plan: The County pays towards health insurance premiums for all employees. Employees can select from three health care plan options. Coverage is effective the first of the month following 30 days of employment.
        • Dental Insurance: Employees are eligible to enroll in the dental coverage and choose from four options: High DMO, Low DMO, a network Open Access Plan, and a PPO. Coverage is effective the first of the month following 30 days of employment.
        • Vision Care: Employees and their dependents are eligible to enroll in the vision coverage. Co-payment coverage includes exams, lens and frame, as well as an allowable contact lens expense. Coverage is effective the first of the month following 30 days of employment.
        • Employee Assistance Program: This program provides all employees and family members with professional, confidential counseling sessions. All employees and dependents are afforded up to six (6) free visits per Plan year. Coverage begins on the first day of employment.
        • Tuition Reimbursement: Employees may be reimbursed up to $1,000 (undergraduate), $2000 (graduate) per fiscal year for classes at an accredited college or university for courses that enhance your ability to perform your current job duties.
        • Holidays: Employees receive up to 12 paid holidays per year.

        Visit our Employee Benefits page for more exciting details.

        Veteran’s Preference:

        Do you qualify for Veteran's Preference? Preference will only be entitled upon initial appointment for eligible veterans and eligible spouses of veterans. Documentation that clearly shows dates of service, campaign awards or medals received, and character of discharge (DD-214 Member-4 or Service-2 copy) to support entitlement to preference must be provided at the time of application.

        Equal Opportunity Employer:

        Hillsborough County Government provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Hillsborough County Government complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

        Hillsborough County welcomes and encourages applications from minorities, veterans, and persons with physical and mental disabilities, and will reasonably accommodate the needs of those persons in the application and testing process. The decision on granting reasonable accommodation requests will be on a case-by-case basis.

        Hillsborough County Government expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Hillsborough County Government’s employees to perform their job duties may result in discipline up to and including discharge

        Hillsborough County is a drug free workplace.

        Response/Recovery Activities:

        Employees are required to participate in response/recovery activities in response to an emergency or natural disaster affecting County operations and/or its citizens. In such situations, every effort will be made to maintain operations, but employees will be assigned to carry out response activities suited to their skills and capabilities. *MON*