County Administrator HR Civil Service Board Clerk of the Circuit Court

Division Manager Fiscal & Accounting Svs

Recruitment #1807-DMGRFAUNM3-001

Introduction

WHY JOIN US

Hillsborough County Government provides employees with careers that are both professionally and personally rewarding. With a wide range of independent agencies to choose from, the opportunities within Hillsborough County Government are endless! You are not just an employee within the government, you are an ambassador and business partner making a huge impact within our community that helps shape our future.

WHY WE EXIST

Our mission is to provide effective quality service at a reasonable cost with courtesy, integrity and accountability in a manner that protects and enhances the quality of life of our diverse population.

JOB OVERVIEW

The Fiscal Services Division Manager has overall management responsibility for line department accounting and financial reporting support, managerial accounting services including service and unit costing and reporting; capital project fiscal/accounting support; and Oracle EBS end user support and troubleshooting. In addition to the management of Enterprise Solutions & Quality Assurance's departmental staff, the Fiscal Services Division Manager is responsible for coordination/collaboration with county fiscal managers and accounting staff for oversight/monitoring and management of BOCC accounting procedures, processes and reporting utilized by BOCC departmental staff and for support of tasks performed by more than 100 accounting/fiscal staff throughout departments under the county administrator.

The Fiscal Services Division Manager has responsibility for maintaining a thorough understanding of ORACLE EBS modules, integrations, processes and configurations, and for ensuring assigned staff maintain the knowledge level necessary to identify risks and implement risk mitigation strategies; to effectively evaluate and leverage system functionality to troubleshoot ORACLE EBS fiscal/accounting issues, implement short-term fixes and develop integrated business/fiscal processes and develop recommendations that lead to overall business process improvements, enhancements and increased efficiencies throughout departments under the county administrator.

The County has selected lean six sigma methodologies for utilization in program and process reviews, documentation, assessments and improvements. Therefore, the division manager will be responsible for utilizing lean six sigma methodologies, when relevant, to improve fiscal and accounting processes utilized by staff under the county administrator. The fiscal services division manager will be expected to stay informed of accounting standards, including new standards issued by GASB in addition to all relevant accounting rules as they pertain to programs administered by staff under the county administrator.

The Fiscal Services Division Manager is responsible for maintaining a thorough understanding of the county’s financial reporting in order to help ensure transactions are set-up/configured properly and correctly posting to sub ledgers and the general ledger and properly reported; assisting with the annual external audit/single audit; and assisting with the resolution of issues/observations/findings, etc.

The Fiscal Services Division Manager has oversight responsibilities for ensuring BOCC accounting staff are properly trained, have comprehensive, relevant and up-to-date process and transactional training documentation, on-line and classroom training opportunities and related oracle learning paths to maintain the knowledge and skills necessary to perform their duties successfully.

The Fiscal Services Division Manager will be responsible for assisting BOCC accounting managers and accountants when needed with non-routine accounting and fiscal transactions, events and reporting including assistance with creating complex journal entries, processing transactions in the projects/grants sub ledgers and asset/component recording.

The Fiscal Services Division Manager may also be requested to assist departments with the development and/or review of department/project/grant specific accounting related processes and procedures.

The Fiscal Services Division Manager will be an integral part of the team responsible for fiscal data quality assurance, risk assessments, coordination of the county’s annual federal and state single audits, and reviews/recommendations for internal controls. Reviews/Recommendations for internal controls and coordination of corrective actions implementation

 

MINIMUM QUALIFICATIONS

Bachelor’s Degree from an accredited college or university specializing in Accounting or Finance.  MBA is preferred.

10 years of accounting/financial reporting and/or financial statement auditing experience including 5 at the management level

Certified Public Accountant and/or Certified Government Finance Officer

Transactional, process and reporting experience with an Enterprise Resource Planning (ERP) system.  Preference for Oracle EBS.

CORE COMPETENCIES

  • Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service
  • Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve
  • Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations
  • Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals

WORK CATEGORY

Office conditions

PHYSICAL REQUIREMENTS

Minimal – sitting, standing; no heavy lifting

DUTIES AND RESPONSIBILITIES

  • Leads and directs fiscal and accounting support activities for various departments/programs or provides leadership to those department specific accounting sections within departments. As a member of ESQA’s of leadership team – attends management-level meetings; manages fiscal-related projects including supervision of 2 Fiscal Managers and their staff, including professional accountants and technical/functional Oracle EBS fiscal/budget/reporting support staff.
  • Takes the lead in collaborating with departmental management teams in order to provide support and to develop, manage and report needed fiscal information, dashboards and KPI’s including service costs, unit costing, actual and projected expenditures and revenues and position control.
  • Responsible for collaboration with supported department leadership staff in order to provide relevant and timely financial management, reporting and analysis. This includes management of various County Administrator departments, financial-related deliverables, program and process analysis, service and unit costing, reconciliations and confirmation of revenue and payment data; review and program/financial analysis, reporting, projections, and assisting with and/or developing enhanced solutions.
  • Responsible for the development, management, monitoring/evaluation and training for accounting processes utilized by staff in departments under the County Administrator. This position is responsible for identifying additional opportunities to leverage software and staff to implement efficiencies, enhanced data capture and reporting opportunities and develop/recommend solutions that impact several or potentially all departments under the County Administrator.
  • Acts as a liaison with County Finance to monitor and manage risks; workloads; fiscal-related processes; coordination of solutions for enhanced and improved system and process efficiencies and functionality.
  • Responsible for working with County Finance and external auditors to coordinate the County’s annual Federal and State Single audits; and assisting with reviews of other information in support of the preparation of the County’s Comprehensive Annual Financial Report. Provides support throughout the annual external engagement with issue research and resolution, management representation letter review and analysis, acts as the County’s lead for audit response preparation, corrective action implementation and follow-up.
  • Monitors and manages fiscal services section performance metrics and KPI’s. Meets routinely with County departmental leadership to evaluate section’s performance, understand changing needs, and to seek comprehensive feedback and suggestions to ensure existing processes, procedures and reporting are optimal.
  • Meets with multiple Department Directors and management staff as needed to discuss financial position, service and project costing, evaluate the fiscal impact of operational initiatives, and coordinates activities with other departments to ensure adequate flow of pertinent information.
  • Other duties as assigned

    JOB SPECIFICATIONS

    • Highly Complex: Work is broad in scope covering one or more complicated areas. Policy, procedure and/or precedent are typically created by this position. A high degree of analytic ability and inductive thinking is required to devise new non-standard approaches to highly intricate and/or technically complex issues.
    • Highly Complex: Director is available to review established departmental and/or County objectives – however, this position functions as a subject matter expert and is expected to have the technical and educational competence required to make and support highly complex decision and/or recommendations.
    • Requires regular contacts with internal department staff and client departments and staff throughout the organization. Must have the ability to articulate very complex accounting and finance related data, reporting and issues to County leadership in order to address issues, mitigate risks and make strategic decisions.
      Responsibilities include assisting with the development of plans and supporting information, reports and documentation that will used to make decisions having significant organizational impact. 
    • Responsible for managing multiple programs and functions; and supervising assigned staff with full authority to deliver efficient and effective results. Must have the ability to plan, direct and control projects, resources and staff.
    • Highly developed leadership skills are a must to be successful. As a significant portion of this work is high level with broad organizational impact – taking a leadership role in assembling teams of subject matter experts and leveraging these teams to manage projects through coordination, collaboration and evaluation is necessary to develop optimal solutions.

      Conclusion

      WHAT'S IN IT FOR YOU

      We offer much more than the competitive pay you expect. We value our employees and Hillsborough County Government is committed to providing a comprehensive and competitive benefits package. And because we understand that no two people are exactly alike, you can choose what best suits the needs of you and your family.

      • Health Plan: The County pays towards health insurance premiums for all employees. Employees can select from three health care plan options. Coverage is effective the first of the month following 30 days of employment.
      • Dental Insurance: Employees are eligible to enroll in the dental coverage and choose from four options: High DMO, Low DMO, a network Open Access Plan, and a PPO. Coverage is effective the first of the month following 30 days of employment.
      • Vision Care: Employees and their dependents are eligible to enroll in the vision coverage. Co-payment coverage includes exams, lens and frame, as well as an allowable contact lens expense. Coverage is effective the first of the month following 30 days of employment.
      • Employee Assistance Program: This program provides all employees and family members with professional, confidential counseling sessions. All employees and dependents are afforded up to six (6) free visits per Plan year. Coverage begins on the first day of employment.
      • Tuition Reimbursement: Employees may be reimbursed up to $1,000 (undergraduate), $2000 (graduate) per fiscal year for classes at an accredited college or university for courses that enhance your ability to perform your current job duties.
      • Holidays: Employees receive up to 12 paid holidays per year.

      Visit our Employee Benefits page for more exciting details.

      Veteran’s Preference:

      Do you qualify for Veteran's Preference? Preference will only be entitled upon initial appointment for eligible veterans and eligible spouses of veterans. Documentation that clearly shows dates of service, campaign awards or medals received, and character of discharge (DD-214 Member-4 or Service-2 copy) to support entitlement to preference must be provided at the time of application.

      Equal Opportunity Employer:

      Hillsborough County Government provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Hillsborough County Government complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

      Hillsborough County welcomes and encourages applications from minorities, veterans, and persons with physical and mental disabilities, and will reasonably accommodate the needs of those persons in the application and testing process. The decision on granting reasonable accommodation requests will be on a case-by-case basis.

      Hillsborough County Government expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Hillsborough County Government’s employees to perform their job duties may result in discipline up to and including discharge

      Hillsborough County is a drug free workplace.

      Response/Recovery Activities:

      Employees are required to participate in response/recovery activities in response to an emergency or natural disaster affecting County operations and/or its citizens. In such situations, every effort will be made to maintain operations, but employees will be assigned to carry out response activities suited to their skills and capabilities. *MON*



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