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Hillsborough County Government

Senior Contracts Management Specialist (#SRCMSPGENM) GENM
$17.23-$27.35 Hourly / $2,986.53-$4,740.67 Monthly / $35,838.40-$56,888.00 Yearly




JOB OVERVIEW

Performs advanced administrative duties of moderate complexity related to analysis and development of contracts, bids, and requests for proposals of a large department.

MINIMUM QUALIFICATIONS

Graduation from high school or possession of a GED Certificate; and
Five years of experience preparing or monitoring contracts.

Or
An equivalent combination of education, training and experience that would reasonably be expected to provide the job-specific competencies noted below.

CORE COMPETENCIES

  • Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service.
  • Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
  • Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
  • Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

JOB SPECIFIC COMPETENCIES

  • Adequate knowledge of County, State and Federal laws, guidelines and requirements governing contract structure, procedure and content.
  • Adequate knowledge of federal equal employment opportunity requirements as applicable to contracting.
  • Working knowledge of formats and styles used in legal documents.
  • Working knowledge of the principles and practices of accounting.
  • Ability to read, understand and interpret legal documents.
  • Ability to communicate effectively both orally and in writing.
  • Ability to work effectively with others.

REPRESENTATIVE DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

  • Supports budget and expenditure reporting on capital and operating budget projects at the activity level and supports the project budget planning process.
  • Prepares scheduled reports on capital and operating budget projects.
  • Maintains the master project schedule; advises managers of key deadlines to keep projects on established schedules.
  • Assists with preparation all contracts, agreements, change orders and amendments; trains and directs other staff members to support the process.
  • Solicits and assembles bids to procure a variety of goods and services as well as assisting with negotiated contract specifications.
  • Performs analysis for firm fixed price or similar contracts.
  • Conducts basic procurement procedures and techniques.
  • Maintains files of bids, quotations and contracts to include relevant data pertaining to the department involved, expirations, extensions, contractual payments or change orders.
  • Monitors process of bids and quotations, coordinates changes to existing specifications, and translates.
  • Input received into bid document language.
  • Writes and posts legal advertisements, notices and bid invitations; assigns dates for bid openings; develops bid packages, and distributes bid documents to potential bidders.
  • Represents the department at pre-bid conferences and bid openings.
  • Initiates requisitions for processing of work order revisions and maintains an updated spreadsheet to inform Project Manager on status of work orders.
  • Provides input on modification of operating policies/procedures as it pertains to the solicitation of contracts.
  • Processes contractual or final payments for design and/or construction projects to ensure that payment applications adhere to financial and contractual aspects of the contract.
  • Responds to notices to owners or status inquiries from surety companies or potential bidders, and provides them with technical and procedural information.
  • Review service, commodity, and professional service bid documents/packages, Affirmative Action and EEO information to ensure completeness and accuracy to present to Special Projects Coordinator for review and approval.
  • May perform routine data or word processing operations.
  • Process department work orders for various capital & operating projects.Review vendor submissions for contractual rate increases.
  • Assist various contractors with questions regarding contractual proposal submission.Assist with agenda item preparation. 
  • Enter & maintain departmental information into Optix System. 
  • Monitor departmental rotation system for CCNA contracts.
  • Performs other related duties as required. 

This classification description is not intended to be, nor should it be construed as an all inclusive list of the duties associated with a particular position. Management may require incumbents to perform job duties other than those contained in this document at any time.


CLASS: SRCMSPGENM; EST: ; REV: ;