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Hillsborough County Government

Senior Administrative Specialist-CAD (#SASCADGENP) GENP
$20.72-$32.89 Hourly / $3,591.47-$5,700.93 Monthly / $43,097.60-$68,411.20 Yearly




JOB OVERVIEW

Performs a wide range of complex administrative/secretarial functions, under minimal supervision, supporting an Assistant County Administrator. May supervise subordinate administrative/clerical/secretarial staff.

MINIMUM QUALIFICATIONS

A Bachelor's degree; and
Four years of administrative/secretarial experience.

Or
An equivalent combination of education, training and experience that would reasonably be expected to provide the job-specific competencies noted below.  

CORE COMPETENCIES

  • Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service.
  • Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
  • Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
  • Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

JOB SPECIFIC COMPETENCIES

  • Knowledge of policies, procedures, precedents, regulations, executive orders, and rules of assigned department(s).
  • Knowledge of executive administration, such as word processing, managing files and records, transcription, designing forms and other related procedures.
  • Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition and grammar.
  • Knowledge of principles and processes for providing customer service, such as assessing customer needs, meeting quality standards for service, and evaluating customer satisfaction.
  • Knowledge of the access, storage, destruction and release of restricted, sensitive and confidential information, and applicable guidelines.
  • Skill in communication and effective writing.
  • Ability to using logic and reasoning to identify complex problems and evaluate and implement alternative solutions, conclusions or approaches.
  • Ability to manage one’s own time and the time of others.
  • Ability to use discretion and independent judgment in evaluating information.
  • Ability to transcribe documents and information from different sources.
  • Ability to serve the public and represent the Assistant County Administrator with courtesy and professionalism.
  • Ability to effectively lead or supervise lower level administrative/clerical and administrative/secretary staff.

REPRESENTATIVE DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

  • Independently performs a wide variety of paraprofessional administrative, secretarial and confidential functions and duties supporting the Assistant County Administrator.
  • Manages and closely monitors the Assistant County Administrator’s calendar; schedules and coordinates appointments, conferences and itineraries; makes travel and lodging arrangements; completes travel reimbursement documentation.
  • Initiates and composes agendas, minutes, correspondence, memos, spreadsheets, logs, invoices, and reports in final form, for approval or signature of director or agency head.
  • Interprets, recommends and implements improvements to administrative policies and internal workflow procedures.
  • In the Assistant County Administrator’s absence, ensures that requests for action or information are completed or referred to appropriate staff member or area of responsibility; determines whether the Assistant County Administrator should be notified of high-priority or emergent matters.
  • Independently processes, coordinates and adjusts payroll, timekeeping, schedules and leave requests for assigned department(s).
  • Accesses, secures and monitors restricted, sensitive and confidential records or information to include but not limited to records involving- personnel, payroll, medical, performance or disciplinary.
  • May serve as representative and liaison for the Assistant County Administrator by disseminating directives, instructions, assignments and following-up on the status of time sensitive items within the assigned department(s).
  • May prepare and distribute outgoing electronic mail and correspondence on behalf of the Assistant County Administrator; as authorized, may utilize an electronic signature or stamp for the Assistant County Administrator.
  • May provide supervision, guidance, training, and review the work of subordinate administrative/clerical and administrative/secretarial staff to ensure accuracy, completion, timeliness and corrective action, as needed.

This classification description is not intended to be, nor should it be construed as an all inclusive list of the duties associated with a particular position. Management may require incumbents to perform job duties other than those contained in this document at any time.


CLASS: SASCADGENP; EST: 3/17/2015; REV: ;