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Hillsborough County Government

Procurement Supervisor (#PROCSPGENS) GENS
$25.69-$40.78 Hourly / $4,452.93-$7,068.53 Monthly / $53,435.20-$84,822.40 Yearly




JOB OVERVIEW

Performs complex managerial and supervisory duties procuring commodities and services in a centralized procurement office to ensure the procurement process is fair, consistent and cost effective.

MINIMUM QUALIFICATIONS

Graduation from an accredited four year degree granting college or university; and

Four years of experience procuring commodities and services, one year of which must have been in a supervisory capacity.

 

Or any equivalent combination of education, training and experience that would reasonably be expected to provide the job-related competencies noted below.

CORE COMPETENCIES

  • Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service.
  • Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
  • Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
  • Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

JOB SPECIFIC COMPETENCIES

  • Extensive knowledge of County procurement policies, practices, procedures and regulations.
  • Extensive knowledge of procurement practices such as vendor and source identification, pricing methods and calculations, bid and proposal preparation, contracts, and pricing agreements.
  • Skill in the application of administrative techniques.
  • Skill in contract negotiations.
  • Ability to prepare and/or review bid documents and responses for compliance with policies, procedures, conditions, and regulations.
  • Ability to prepare purchase orders, contracts, and similar documents.
  • Ability to establish and maintain effective working relationships with others within and outside own organization.
  • Ability to use a computer and related software.
  • Ability to collect, organize and evaluate data in order to develop logical conclusions.
  • Ability to use considerable initiative, think independently, and exercise sound judgment.
  • Ability to perform arithmetic calculations rapidly and accurately.
  • Ability to understand and follow oral and written instructions and directions.
  • Ability to plan, organize and supervise the work of others.

REPRESENTATIVE DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.

  • Plans and implements the procurement process that results in the acquisition of a variety of commodities and services to fulfill the requirements of County agencies and departments.
  • Provides supervision, guidance, training and motivation to assigned personnel; coordinates functions; assigns, monitors and reviews work; evaluates performance, and initiates corrective action, as needed.
  • Coordinates and administers procurement planning sessions with user departments’ representatives to ensure understanding of the procurement process and associated timeframes, and establishes respective roles and responsibilities.
  • Reviews and determines the appropriate method of solicitation in accordance with applicable laws and Board policies.
  • Analyzes and reviews requisitions, specifications and scopes of work to ensure they promote competition and best value for the County.
  • Formulates clauses, contract terms, and conditions in order to update procurement solicitation.
  • Develops and assembles procurement documents and coordinates any required reviews to ensure consistency and accountability in County procurements.
  • Identifies potential vendors, using various sources, to ensure adequate competition.
  • Presides at the Pre-Bid/Proposal Conference to provide information and instructions, and responds to vendor questions to ensure the clarity of solicitation documents.
  • Identifies issues that require an addendum, and prepares and issues addendum to ensure all bidders have the same information.
  • Conducts public bid/proposal opening for projects over the formal bid threshold in accordance with established procedures.
  • Reviews bids and all proposals for responsiveness to minimum procurement requirements, and notifies affected bidders/proposers of non-responsiveness and non-responsibility findings.
  • Reviews, evaluates and resolves protests in accordance with established procedures, to ensure bidders/proposers receive due process and are treated fairly and consistently.
  • Prepares award recommendations in compliance with agency policy; reviews purchase orders and award recommendations made by staff; makes final approval for certain dollar value purchases, as established by appointing authority; and issues purchase orders.
  • Negotiates with vendors to obtain best prices.
  • Consults with departments to determine commodity/service needs and delivery schedules.
  • Reviews requisitions, purchase orders and reports for accuracy and compliance with agency policies; and assigns requisitions to staff.
  • When so designated, may assume the authority of, and act on behalf of a more senior staff member.
  • Performs other related duties as required.

CLASS: PROCSPGENS; EST: 1/28/2008; REV: 6/27/2008;