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Hillsborough County Government

Procurement Analyst (#PROCANGENP) GENP
$20.72-$32.89 Hourly / $3,591.47-$5,700.93 Monthly / $43,097.60-$68,411.20 Yearly




JOB OVERVIEW

Performs administrative duties of moderate complexity related to procurement of commodities and services in a centralized procurement office.

MINIMUM QUALIFICATIONS

A Bachelor's degree; and
Two years of experience procuring commodities and services.

Or
An equivalent combination of education, training and experience that would reasonably be expected to provide the job-specific competencies noted below.

CORE COMPETENCIES

  • Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service.
  • Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
  • Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
  • Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

JOB SPECIFIC COMPETENCIES

  • Working knowledge of County procurement policies, practices, procedures and regulations.
  • Working knowledge of procurement practices such as vendor and source identification, pricing methods and calculations, bid and proposal preparation, contracts, and pricing agreements.
  • Skill in the application of administrative techniques.
  • Skill in contract negotiations.
  • Ability to prepare and/or review bid documents and responses for compliance with policies, procedures, conditions, and regulations.
  • Ability to prepare purchase orders, contracts, and similar documents.
  • Ability to establish and maintain effective working relationships with others within and outside own organization.
  • Ability to use a computer and related software.
  • Ability to collect, organize and evaluate data in order to develop logical conclusions.
  • Ability to use considerable initiative, think independently, and exercise sound judgment.
  • Ability to perform arithmetic calculations rapidly and accurately.
  • Ability to understand and follow oral and written instructions and directions.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to plan, organize and oversee the work of others.

REPRESENTATIVE DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

  • Administers the procurement process that results in the acquisition of a variety of commodities and services to fulfill the requirements of County agencies and departments.
  • Conducts procurement planning sessions with user departments' representatives to ensure understanding of the procurement process and associated timeframes, and establishes respective roles and responsibilities.
  • Determines the appropriate method of solicitation in accordance with applicable laws and Board policies. Reviews requisitions, specifications and scopes of work to ensure they promote competition and best value for the County.
  • Develops and assembles procurement documents and coordinates any required reviews to ensure consistency and accountability in County procurements.
  • Identifies potential vendors, using various sources, to ensure adequate competition.
  • Presides at the Pre-Bid/Proposal Conference to provide information and instructions, and responds to vendor questions to ensure the clarity of solicitation documents.
  • Identifies issues that require an addendum, and prepares and issues addendum to ensure all bidders have the same information.
  • Conducts public bid/proposal opening for projects over the formal bid threshold in accordance with established procedures.
  • Reviews bids and proposals for responsiveness to minimum procurement requirements, and notifies affected bidders/proposers of non-responsiveness and non-responsibility findings.
  • Reviews, evaluates and resolves protests in accordance with established procedures, to ensure bidders/proposers receive due process and are treated fairly and consistently.
  • Prepares award recommendations in compliance with agency policy; and issues purchase orders.
  • Negotiates with vendors to obtain best prices.
  • Consults with department head or designee to determine commodity/service needs and delivery schedules.
  • Reviews requisitions, purchase orders and reports for accuracy and compliance with agency policies.
  • May provide guidance, training and motivation to lower level personnel in procurement processes and automation systems.
  • Performs other related duties as required.

This classification description is not intended to be, nor should it be construed as an all inclusive list of the duties associated with a particular position. Management may require incumbents to perform job duties other than those contained in this document at any time.


CLASS: PROCANGENP; EST: 5/25/2006; REV: 1/23/2012;