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Hillsborough County Government

Procurement Analyst (#PROCANCLKP) CLKP
$23.78-$37.73 Hourly / $4,121.87-$6,539.87 Monthly / $49,462.40-$78,478.40 Yearly




JOB OVERVIEW

Performs administrative duties of moderate complexity related to procurement of commodities and services in a centralized procurement office.

MINIMUM QUALIFICATIONS

A Bachelor's degree; and
Two years of experience procuring commodities and services.

Or
An equivalent combination of education, training and experience that would reasonably be expected to provide the job-specific competencies noted below.

CORE COMPETENCIES

  • Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service.
  • Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
  • Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
  • Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

JOB SPECIFIC COMPETENCIES

  • Working knowledge of County procurement policies, practices, procedures and regulations.
  • Working knowledge of procurement practices such as vendor and source identification, pricing methods and calculations, bid and proposal preparation, contracts, and pricing agreements.
  • Skill in the application of administrative techniques.
  • Skill in contract negotiations.
  • Ability to prepare and/or review bid documents and responses for compliance with policies, procedures, conditions, and regulations.
  • Ability to prepare purchase orders, contracts, and similar documents.
  • Ability to establish and maintain effective working relationships with others within and outside own organization.
  • Ability to use a computer and related software.
  • Ability to collect, organize and evaluate data in order to develop logical conclusions.
  • Ability to use considerable initiative, think independently, and exercise sound judgment.
  • Ability to perform arithmetic calculations rapidly and accurately.
  • Ability to understand and follow oral and written instructions and directions.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to plan, organize and oversee the work of others.

REPRESENTATIVE DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

  • Administers the procurement process that results in the acquisition of a variety of commodities and services to fulfill the requirements of County agencies and departments.
  • Conducts procurement planning sessions with user departments' representatives to ensure understanding of the procurement process and associated timeframes, and establishes respective roles and responsibilities.
  • Determines the appropriate method of solicitation in accordance with applicable laws and Board policies.
  • Reviews requisitions, specifications and scopes of work to ensure they promote competition and best value for the County.
  • Develops and assembles procurement documents and coordinates any required reviews to ensure consistency and accountability in County procurements.
  • Identifies potential vendors, using various sources, to ensure adequate competition.
  • Presides at the Pre-Bid/Proposal Conference to provide information and instructions, and responds to vendor questions to ensure the clarity of solicitation documents.
  • Identifies issues that require an addendum, and prepares and issues addendum to ensure all bidders have the same information.
  • Conducts public bid/proposal opening for projects over the formal bid threshold in accordance with established procedures.
  • Reviews bids and proposals for responsiveness to minimum procurement requirements, and notifies affected bidders/proposers of non-responsiveness and non-responsibility findings.
  • Reviews, evaluates and resolves protests in accordance with established procedures, to ensure bidders/proposers receive due process and are treated fairly and consistently.
  • Prepares award recommendations in compliance with agency policy; and issues purchase orders.
  • Negotiates with vendors to obtain best prices.
  • Consults with department head or designee to determine commodity/service needs and delivery schedules.
  • Reviews requisitions, purchase orders and reports for accuracy and compliance with agency policies.
  • May provide guidance, training and motivation to lower level personnel in procurement processes and automation systems.
  • Performs other related duties as required.

This classification description is not intended to be, nor should it be construed as an all inclusive list of the duties associated with a particular position. Management may require incumbents to perform job duties other than those contained in this document at any time.


CLASS: PROCANCLKP; EST: 8/19/2013 2:27:00 PM; REV: 8/19/2013 2:27:00 PM;